RFP# 2026-11 Paving Multiple Sites
| Location: | New York |
|---|---|
| Posted: | Aug 3, 2026 |
| Due: | Sep 9, 2026 |
| Agency: | Port of Albany |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
NOTICE TO BIDDERS:
The Albany Port District Commission is requesting sealed bids from qualified bidders for milling and paving of three sites located within the Albany Port District. Bids must be received at the Port of Albany Administration Building located at 106 Smith Blvd. Albany, 12202 no later than 12:00 PM noon on September 9, 2026 at which time they will be opened and publicly read.
The APDC places great emphasis on the experience, skill-set and long-term viability of the bidder. Full documents can be found on the Port of Albany website www.portofalbany.us
APDC Mission Statement: The APDC strives to responsibly and effectively manage the publicly owned maritime Port of Albany-Rensselaer, driving the economy of the Capital Region and beyond while emphasizing transparency and public stewardship.
Richard Hendrick, Chief Executive Officer
Please note other than the contact person identified in the proposal, or their designee, prospective proposers shall not approach APDC employees or APDC Board Members during the period of this RFP process about any matters related to this RFP or any other proposals submitted thereto. Questions about or clarifications to the technical specifications must be made in writing to the lead contact, Jessica Lansing, Procurement Compliance Manager, via email jlansing@portofalbany.us
Photos & Scope of Work
See Photos and Scope
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1 RFP# 2026-11 Multiple Site Paving Albany Port District
RFP # 2026-011
TITLE: Albany Port District Multiple Site Paving
ISSUE DATE: July 31, 2026
NOTICE TO BIDDERS:
The Albany Port District Commission is requesting sealed bids from qualified bidders for milling and paving of
three sites located within the Albany Port District. Bids must be received at the Port of Albany Administration
Building located at 106 Smith Blvd. Albany, 12202 no later than 12:00 PM noon on September 9, 2026 at which
time they will be opened and publicly read.
The APDC places great emphasis on the experience, skill-set and long-term viability of the bidder. Full documents
can be found on the Port of Albany website www.portofalbany.us
APDC Mission Statement: The APDC strives to responsibly and effectively manage the publicly owned maritime
Port of Albany-Rensselaer, driving the economy of the Capital Region and beyond while emphasizing transparency
and public stewardship.
Richard Hendrick, Chief Executive Officer
Please note other than the contact person identified in the proposal, or their designee, prospective proposers shall
not approach APDC employees or APDC Board Members during the period of this RFP process about any matters
related to this RFP or any other proposals submitted thereto. Questions about or clarifications to the technical
specifications must be made in writing to the lead contact, Jessica Lansing, Procurement Compliance Manager,
via email jlansing@portofalbany.us
SCHEDULE OF EVENTS
SOLICITATION OPEN
EVENT
DATE
July 31, 2026
Mandatory Pre-Bid Meeting and Walk-Through
Must Pre-Register by emailing jlansing@portofalbany.us or 518-463-8763
WRITTEN INQUIRIES
Must be emailed to jlansing@portofalbany.us
RESPONSE TO WRITTEN INQUIRIES
Responses to all questions will be sent in the form of an addendum to all
parties and posted to the APDC website.
RFP DUE DATE
Bids will be publicly open and read.
August 10, 2026
10:00 AM
Meet at 106 Smith Blvd Parking Lot
WRITTEN INQUIRY DEADLINE:
No later than 5 p.m.
on August 17, 2026
APDC RESPONSES PROVIDED by
No later than 5pm.
on August 21, 2026
PROPOSALS DUE:
No later than 12 noon
On September 9, 2026
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2 RFP# 2026-11 Multiple Site Paving Albany Port District
BACKGROUND/INTRODUCTION
Located on the Upper Hudson River 124 nautical miles north of New York Harbor, the Port of Albany is the largest
inland Port in the Northeast United States. The Port consists of over 400 acres on the east and west sides of the
Hudson River across the four municipalities of Albany, Bethlehem, Rensselaer, and East Greenbush.
The Port of Albany has been a historic transportation hub since the city was founded 400 years ago. The Hudson
River provides access to the state’s extensive canal system. Area roadways connect with major interstate
highways. Rail lines deliver cargo in close proximity to any location in North America. The Port has dedicated
maritime operations on both sides of the Hudson River and connects New York State’s Capital Region to the world.
An economic impact study of the Port of Albany measured the Port’s overall economic impact on New York State at
more than $813 million. Primary cargo handled at the Port includes bulk and break bulk, including heavy lift/project
cargo, steel, wood pulp, grain, molasses, scrap iron and petroleum products. We work together with maritime
operations, the Albany Port Railroad and our tenants to ensure the efficient, reliable and safe movement of goods.
PURPOSE AND OBJECTIVES:
Purpose/Objective: The intention of this RFP is to solicit responses and formal proposals from qualified
contractors and select a single organization for asphalt paving at three (3) sites within the Albany Port District.
SCOPE OF WORK: Please see Appendix D – Specifications and Additional Information for detailed scope.
There are three (3) paving sites within the Albany Port District. Kean Street, Mohawk Paper Access Rd at Smith Blvd.
and Parking Lot at Smith Blvd. The work for this project is generally described as milling and paving.
METHOD OF AWARD:
The award of this solicitation will be given to the lowest responsive and responsible bidder. When evaluating
responsibility the following criteria will be considered:
• Qualifications and Capabilities
• Experience with Similar Work
• Project Schedule
➢ In cases where two or more responsive/ responsible bidders submit identical bids as to price, the APDC
may award the contract to any such bidders.
➢ The APDC reserves the right to request additional information from bidders for the purpose of ascertaining
whether or not the qualifications, facilities, and pricing offered by each bidder meet the requirements set
forth in these specifications, sufficient to ensure the proper performance under the contract.
➢ APDC reserves the right to conduct discussions with any bidder who submits a proposal.
➢ APDC reserves the right to reject any and all proposals, to waive any informality in proposals received, to
accept or reject any or all of the items in the proposal, and to award the contract in whole or in part and/or
negotiate any or all items with individual bidders if it is deemed in APDC’s best interest. Moreover, APDC
reserves the right to not make a selection if proposals are deemed to be outside the fiscal constraint or not
in the best interest of APDC.
AWARD OF BID
The award, if any, will be made within (45) forty-five calendar days of the opening date. The successful bidder shall
be notified by the APDC of any contracts they have been awarded. An award letter will be sent to all successful
bidders.
TERM OF CONTRACT
The term of this contract shall be through project completion. This contract and any potential renewals will be
executed upon approval of the APDC Board of Commissioners.
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3 RFP# 2026-11 Multiple Site Paving Albany Port District
RECEIPT OF PROPOSALS: Sealed bid packages must be received by APDC, at its offices located at 106 Smith
Boulevard, Albany, New York, 12202, NO LATER THAN noon on September 9, 2026 .
1. Bid packet must be clearly labeled and include title of bid, company name, and date and time of bid
opening.
2. Bidders are responsible for submitting their bids to the exact location indicated on the “Notice to Bidders”
prior to the time indicated in the “Notice to Bidders”. No bids will be accepted after the designated time
indicated in the “Notice to Bidders”. NOTE: This includes any changes listed on the latest addendum issued
by the APDC, if any. Delay in mail delivery is not an exception to the deadline for receipt of bids.
3. All bids and accompanying documentation will become APDC property and will not be returned.
4. Bidders are solely responsible for all costs incurred by preparing or submitting a bid, or otherwise
responding to this RFP, or any negotiations incidental to its bid acceptance thereof.
5. Submission of any bid indicates acceptance of the conditions and terms stated herein unless clearly and
specifically noted otherwise. The APDC reserves the right to reject any and all bids, in whole or in part,
submitted in response to this RFP.
6. An official authorized to commit the company to a contract must sign the bid and all related bid
documents.
7. Emailed proposals will NOT be accepted for this bid opening. Bids shall be hand delivered or mailed to the
address identified in this solicitation.
8. Three (3) copies of all bids shall be submitted, ONE SET OF WHICH MUST CONTAIN ORIGINAL
SIGNATURES, including completed copies of any forms or certifications required for this RFP. Failure to
respond to an RFP on any official form included in this RFP may result in disqualification of a bid as non-
responsive. No bid form will be accepted which contains any additions, omissions, or erasures. Each bid
shall be properly executed and signed by the bidder. Illegible, conditional bids and unsigned bids will be
rejected as non-responsive.
9. Bidders must notify APDC of any omissions, contradictions, or conflicts by the written inquiry due date
noted in the event schedule of this document. APDC will provide necessary corrections or additions to
plans and specifications by addendum. If Bidder does not notify APDC of any such condition it will be
assumed that the bidder has included the necessary items in the bid to complete the specification.
Page 3 of 6
4 RFP# 2026-11 Multiple Site Paving Albany Port District
PROPOSAL RESPONSE INSTRUCTIONS: Bidders are required to prepare their proposals per the outline below.
Provide a straightforward, concise description of the bidder’s capabilities to satisfy the requirements of this RFP.
1. Provide the name of your company and the names of the companies in your team if you are including
subcontractors or joint ventures.
2. Provide a name and title of the person(s) authorized to bind the bidder, together with the main office
address and telephone number.
3. Provide a Statement of Capabilities which should include examples of how your firm has successfully
managed similar projects including meeting project objectives and timelines and resolving constraint or
conflict issues. List any available specialized resources and knowledge that may assist your firm in
successfully managing this project.
4. Provide the locations with addresses of all of your firm’s office locations.
5. Provide a scope of services which shall include a summary of the work being proposed.
6. Provide a progress schedule to perform work noting substantial completion date for the work to be
performed. Lead times should be noted and included in schedule.
7. Provide a minimum of three references, including references for work similar to the work being proposed in
this solicitation.
8. Provide a lump sum bid identifying the total price which shall include, but not limited to the following:
equipment, fuel, travel, materials, labor, disposal of waste, all permits, insurance and bonds (e.g., the
APDC will not pay any additional fees other than that provided within the bidder’s proposal).
9. Provide a bid bond in the amount of 5% of the bid proposal.
10. Complete, sign and notarize all requested forms and certifications included in Exhibits and Appendices.
11. If applicable provide all MWBE and SDVOB utilization and goal forms included in Appendix C.
12. Bidders submitting alternate pricing products or services must do so as a separate bid package to be
considered for award. Each bid must be submitted under separate cover and will be considered on its own
merits.
13. References in the specifications to a particular trade name, manufacturer’s catalog or model number are
made for descriptive purposes to guide the contractor in interpreting the type and quality of materials or
supplies or nature of work desired. Such descriptions should not be construed as excluding bids on other
types of materials and supplies or for performing the work in a manner other than specified, providing that
the materials and supplies and manner of performing the work offered are of equal quality to that specified
and equally acceptable to the APDC for its purposes. Exceptions must be clearly stated. The APDC will
determine equal products or services.
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5 RFP# 2026-11 Multiple Site Paving Albany Port District
14. Any materials recommended within this RFP are provided as a minimum standard recommendation.
However, the items proposed should be of equal value and provide material specifications that are durable
and appropriate for this application.
15. The APDC is subject to New York State’s Freedom of Information Law (FOIL). Should your submission to
this RFP contain “trade secrets”, or other information that the disclosure of which could reasonably be
expected to be harmful to business interests, you must ensure that such information is clearly identified
and marked as such. Identification must be specific by item or paragraph. Should marked information be
the subject of a request under FOIL, you may be requested to either consent to the request or make
representation explaining why the information should not be disclosed.
16. Prevailing Wage: Any work done pursuant to this contract is subject to the New York State prevailing wage
requirements which can be found in Article 8 of the New York State Labor Law. The New York State
Department of Labor has assigned Prevailing Rate Case Number PRC# - 2026022601 - Paving
to the project. To access the PDF file, click or copy and paste
https://apps.labor.ny.gov/wpp/publicViewProject.do?method=showIt&id=1629597 into your browser
Bidders will be required to submit all required paperwork to the Department of Labor upon award of
contract.
MWBE/SDVOB PARTICIPATION GOALS
Pursuant to New York State Executive Law Article 15-A, the APDC recognizes its obligation under the law to
promote opportunities for maximum feasible participation of certified minority- and women-owned businesses in
the performance of APDC contracts. The APDC advises all potential service providers that disadvantaged, minority
and women-owned business enterprises will be afforded full opportunity to submit proposals in response to this
notice and there will be no discrimination on the basis of race, creed, color, sex, national origin, disability or marital
status in the award of the contract or any subcontract.
The Albany Port District Commission (“APDC”) has established an overall participation goal of 30% New York State
Certified Minority Businesses Enterprises and for New York State Certified Women-owned Enterprises. Bidders
with such certifications are requested to identify themselves in their submitted bid.
For purposes of this procurement, the APDC conducted a comprehensive search and determined that the
Contract does not offer sufficient opportunities to set specific goals for participation by MWBEs as
subcontractors or service providers to Bidders. Nevertheless, Bidders are encouraged to make good faith
efforts to promote and assist in the participation of
MWBEs on the Contract.
The directory for New York State Certified MWBEs can be viewed at:
https://www.osc.ny.gov/state-vendors/resources/minority-and-women-owned-businessenterprises-mwbes
Veteran’s Services Law Article 3 provides for more meaningful participation in public procurement by certified
Service-Disabled Veteran-Owned Businesses (“SDVOBs”), thereby further integrating such businesses into New
York State’s economy. The APDC recognizes the need to promote the employment of service-disabled veterans
and to ensure that certified service-disabled veteran-owned businesses have opportunities for maximum feasible
participation in the performance of APDC contracts. In recognition of the service and sacrifices made by service-
disabled veterans and in recognition of their economic activity in doing business in New York State, Bidders are
strongly encouraged and expected to consider SDVOBs in the fulfillment of the requirements of the Contract. Such
participation may be as subcontractors, as protégés, or in other partnering or supporting roles.
For purposes of this procurement, the APDC conducted a comprehensive search and determined that the
Contract does not offer sufficient opportunities to set specific goals for participation by New York State
Certified Service-Disabled Veteran Owned Businesses. Nevertheless, Bidders are encouraged to make good
faith efforts to promote and assist in the participation of SDVOBs on the Contract.
The directory of New York State Certified SDVOBs can be viewed at: Division of Service-Disabled Veterans'
Business Development
Page 5 of 6
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