Employee Wellness Services
| Location: | California |
|---|---|
| Posted: | Mar 4, 2026 |
| Due: | Mar 24, 2026 |
| Agency: | Lake County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26712 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26712
|
| Bid Title: |
Employee Wellness Services
|
| Category: | Sheriff |
| Status: | Open |
|
Attachment Preview
County of Lake
Request for Proposals (RFP #26712)
for
Employee Wellness Services
Date Issued: 03/03/2026
By:
Luke Bingham
Sheriff/Coroner
DUE DATE AND TIME: 03/24/2026 @ 1200 hours
Proposal Title: “Employee Wellness Services”
You are invited to submit proposals in accordance with the requirements of this solicitation,
which are contained herein.
Mail or Delivery:
Gary Frace
Lieutenant
Lake County Sheriff’s Office
1220 Martin Street
Lakeport CA 95453
707-262-4227
County of Lake – Request for Proposals – Employee Wellness Services
Table of Contents
1. Purpose
2. General Process
3. Format and Submission of Proposals
4. Evaluation Process
5. Scope of Work
6. Standard RFP Terms and Conditions
County of Lake – Request for Proposals – Employee Wellness Services
1. Purpose
The purpose of this solicitation is to obtain proposals from qualified vendors to provide
comprehensive employee wellness services for all Lake County Sheriff’s Office personnel. The
selected vendor will support employees' physical, mental, and emotional well-being, recognizing
the unique demands and stressors of law enforcement service.
This contract is intended to ensure the availability of reliable, effective, and cost-conscious
wellness resources that promote resilience, health, and overall readiness of Sheriff’s Office
employees. Services shall be provided for an initial term of one (1) year, with an option to renew,
and shall be delivered in accordance with the objectives, assumptions, and requirements outlined
in the Scope of Work.
2. General Process
2.1 Inquiries/Requests for Additional Information
Fax or email any questions you have, at least five (5) days before proposal close, to the following
designated County contact:
Gary Frace
Lieutenant
1220 Martin Street
Lakeport, CA, 95453
707-262-4227 (phone)
707-262-4220 (fax)
gary.frace@lakecountyca.gov
No communication is to be had with any other County employee regarding this Request for
Proposal. Communication is preferred via email, but fax will also be accepted. The Department
reserves the right to decline to respond to any questions if, in the Department's assessment, the
information cannot be obtained and shared in a timely manner.
2.2 RFP Schedule of Events
The following RFP Schedule of Events represents the County’s best estimate of the schedule that
shall be followed. Unless otherwise specified, the time of day for the following events shall be
between 8:00 am and 5:00 pm, Pacific Time.
The County reserves the right, at its sole discretion, to adjust this schedule as it deems necessary.
Notification of any adjustment to the schedule of events shall be provided to all respondents who
submitted a letter of intent to propose.
County Issues RFP
03/03/2026
Deadline for written questions
03/10/2026
County of Lake – Request for Proposals – Employee Wellness Services
County issues responses to written comments
Deadline for submitting a proposal
Letters of Intent to Award sent to Respondents
Conclusion of contract negotiation and contract signing
03/17/2026
03/24/2026
Prior to BOS
Approval
TBD
3. Format and Submission of Proposals
3.1 Proposal Compliance
In order to enable direct comparison of competing responses, you must submit your Proposal in
conformity with the requirements stated herein. Failure to adhere to all requirements may result
in your Proposal being disqualified as non-responsive.
3.2 Proposal Deadline
All Proposals must be received no later than the date and time specified on the Title Page, at the
location specified on the Title Page. Proposals received after this date and time will not be
considered. Incomplete proposals will not be considered.
3.3 Proposal Content
Please assemble your proposal in the following order:
a. Cover Letter: A standard business letter must be included, which represents your
agreement to supply the requested goods and/or services detailed in the RFP.
b. Company Profile: Provide a brief history of your company, and an executive summary of
your response. Content should be no more than two pages.
c. Project Understanding and Approach: Provide an overview of your understanding of the
needs of the department and your understanding of the services to be provided, and your
approach to the work.
d. Scope of Work: Provide your specific proposal to address the Scope of Work outlined in
Section 5 and Exhibit A below. At the very least, this should describe in detail how the
service shall be provided and include a description of major tasks and subtasks. If
applicable, describe administrative and fiscal management of the program, personnel
policies, and expected use of subcontractors.
e. Return Material Authorization Process: Provide an articulated Return Material
Authorization (RMA) process.
County of Lake – Request for Proposals – Employee Wellness Services
f. Pricing: The proposal shall outline the proposed costs of providing the service as
outlined in the Scope of Work. All prices submitted are non-binding at this stage of the
procurement process and are subject to negotiation.
g. Contract: Upon acceptance of a Respondent’s proposal, County will prepare and submit a
contract to the successful Respondent for signature. (See sample contract, as Exhibit B,
which contains required contractual language.) If any components of the attached
contract are not acceptable to the Respondent, the Respondent must include such
unacceptable components in their response.
h. Litigation Disclosure: Disclose and explain any litigation, threatened litigation,
investigation, reorganization, receivership, filing, strike, audit, corporate acquisition,
unpaid judgments, or other action that could have an adverse impact on their ability to
provide the required needs.
3.4 Proposal Submission
Submit to the appropriate location specified on the Title Page (either by mail or delivery), six (6)
complete copies of your Proposal in a sealed envelope or package, clearly marked on the outside
“CONFIDENTIAL” with your company name and return address, the RFP Title, and the due date.
Faxed or electronic proposals will not be considered.
4. Evaluation Process
The County is using a competitive proposal process, in which the experience and responsiveness
of each submitted proposal are evaluated against the Scope of Services.
Proposals shall be opened and reviewed to ensure each complies with the RFP requirements. The
absence of required information may render the proposal non-responsive and may be cause for
rejection.
All proposals will be evaluated to determine whether they meet all RFP requirements.
A Consultant Selection Board may be convened to review, discuss, and rank proposals using the
following criteria:
1. Adherence to the RFP
2. Experience and qualifications
3. Pricing and cost effectiveness
4. Reporting and monitoring capabilities
5. Compliance with regulations and sustainability efforts
Prior to final selection, a short list of qualified and responsive Consultants may be requested to
participate in an interview. The purpose of the interview will be to provide an opportunity for
each Consultant to present their qualifications and proposals in person and/or to answer any
questions that County staff may have regarding the Consultant’s submittals. If interviews are to
be held, the time and location will be arranged once the shortlist is complete. Typically, a
minimum of three (3) proposals will be selected for the shortlist; however, the County may, at its
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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