August 4, 2026
REQUEST FOR PROPOSALS FOR PROFESSIONAL ENGINEERING DESIGN
AND CONSTRUCTION SERVICES FOR THE SEWER MAIN REPLACEMENT
PROJECT ON HELLMAN AVENUE AND MISSION ROAD
The City of Alhambra is requesting a proposal from your firm for professional engineering
design services for TWO Sewer Main Replacement Project on:
1. Hellman Avenue (from Garfield Avenue to Stoneman Avenue), and
2. Mission Road (from Atlantic Boulevard to Sixth Street)
A copy of the Request for Proposals (RFP) is attached for your review and consideration.
Proposals are due by 4:00 P.M. on Thursday, August 27th, 2026. Please submit three (3)
sets of the proposal to the City of Alhambra, Attn: Thomas Amare Engineering Project
Specialist, Utilities Department, 111 South First St., Alhambra, CA 91801.
One Proposal for both projects. The Cost proposals shall be submitted for each project
under a separate cover indicating on the envelope “Sealed Cost Proposal-Do Not Open
with Regular Mail.”
Should you have any questions please feel free to contact Thomas Amare, at (626) 300-
1562. Or tamare@alhambraca.gov. We are looking forward to having an opportunity to
review your proposal.
Send or hand-deliver proposals to:
City of Alhambra - Utilities Department
Attention: Thomas Amare
111 South First Street
Alhambra, California 91801
Best regards,
Dennis Ahlen
Director of Utilities and Public Works
CITY OF ALHAMBRA
UTILITIES DEPARTMENT
R F P 2M26-10
CONTRACTS DOCUMENTS AND REQUEST FOR PROPOSAL
FOR
ENGINEERING DESIGN AND CONSTRUCTION
SERVICES FOR THE SEWER MAIN REPLACEMENT
PROJECT ON HELLMAN AVENUE AND MISSION ROAD
CITY OF ALHAMBRA
111 SOUTH FIRST STREET
ALHAMBRA, CA 91801
PROPOSALS DUE NO LATER THAN 4:00 P.M. ON THURSDAY, AUGUST 27TH, 2026
ENGINEERING DESIGN AND CONSTRUCTION
SERVICES FOR THE SEWER MAIN REPLACEMENT
PROJECT ON HELLMAN AVENUE AND MISSION ROAD
GENERAL INFORMATION
Award of contract by the City Council, if any, will be made in the best interest of the City and shall be
based upon various factors, including but not limited to the following: proposer’s qualifications,
experience, reputation, responsiveness, availability and cost. The City of Alhambra reserves the right to
accept or reject any or all Proposals, to be the sole judge of the merits and qualifications of the services
and/or items offered and the ability of Proposer to responsibly perform. The City reserves the right to
waive any irregularities or informalities in any Proposal submitted or in the procedure. An award of
contract may be made to other than the firm offering the lowest costs. Proposal may not be withdrawn for
a period of sixty (60) days after the time Proposals are due.
The successful bidder shall meet all insurance requirements of the City including, but not limited to, the
provisions of personal and property liability including automobile coverage and Workers Compensation
in the limits acceptable to the City. All required insurance shall name the City of Alhambra as Additional
Insured.
GENERAL SYSTEM INFORMATION
Description of the Sewer System
The City of Alhambra’s Utilities Department sanitary sewer system is made up by 129 miles of pipe,
2800 manholes, and seven lift stations with 7,800 feet of forced mains.
DESCRIPTION
The Sewer Master Plan identified the Sewer Replacement Project on Hellman Avenue (from Garfield
Avenue to Stoneman Avenue) and Mission Road (from Atlantic Boulevard to Sixth Street), as deficient in
capacity. The existing 8-inch pipe is expected to be surcharged during existing and ultimate peak wet
weather conditions. A portion will be surcharged during existing and ultimate peak dry weather
conditions. The Master Plan recommends replacement of the existing sewer main with a larger diameter
sewer main. The project is also including remove and replace existing sewer manholes; street pavement;
and geotechnical investigation.
PROPOSED SCHEDULE
The city anticipates the project schedule to be as follows:
August 4, 2026
August 13, 2026
August 27, 2026
August 26 – September 3, 2026
September, 2026
October, 2026
Distribution of Requests for Proposals
Submit Written Questions to the City
Proposals due no later than 4:00 p.m.
Review of Proposals
Contract Award by the City Council
Execution of Contract and Notice to Proceed
The City of Alhambra reserves the right to adjust this schedule as necessary.
SUBMITTAL DEADLINE AND PROPOSAL CONTENTS
The entire proposal package must be returned in its entirety with all requested information completed.
Proposals shall be delivered in a sealed envelope via regular mail, overnight or other carrier, or hand
delivered not later than 4:00 P.M. on Tuesday, August 25th, 2026, at the following location: City of
Alhambra, Utilities Department, 111 S. First Street, Alhambra, CA, 91801. Indicate on the Sealed
Envelope – Do Not Open with Regular Mail.
Copies of the cost proposal shall be submitted under a separate cover, in a sealed envelope, properly
labeled as stated under Item 11 under “Proposal Elements”, and shall be delivered or mailed to the same
address shown above on the same day and time with the project Proposal. Facsimile or e-mail submittals
will not be accepted. The proposing firm should provide the City with an original and two (2) copies of
the proposal and the cost proposal.
All responses must be completed as required, signed by an official of the firm who is authorized to enter
into a binding agreement with the City on behalf of the company, and must be received in the place and
by the time designated in this document.
QUALIFYING EXPERIENCE
The engineering consultant selected to perform the above-described work shall demonstrate proven
experience in sewage conveyance engineering including public sanitary sewer system planning, and
lining projects. The firms to be considered for this work effort shall have completed at least three (3)
public sanitary sewage system engineering design projects of similar size and complexity within the last
five (5) years.
PROPOSAL ELEMENTS
In order to assist the selection committee in making a determination, the City requires that all Proposers
adhere to the response format outlined below. Firms failing to meet this requirement will be negatively
evaluated. Missing sections or inadequate information presented may mean disqualification of the
company from consideration. Responses shall be simply prepared, brief and to the point. Needlessly
lengthy documents filled with extraneous material will not be favorably received.
Responses to this Request for Proposal shall include the following in this order:
1. Cover Letter.
2. Table of Contents.
3. Introduction/Executive Summary. Highlight the company’s unique qualifications and relevant
experience.
4. Consultant understanding of the project and approach to the work. Include scope of work listing tasks,
descriptions, methods, and techniques.
5. A staffing chart by job description or title. Indicate which staff are in-house and which are sub-
consultants.
6. Designation of Sub-Contractors/Sub-Consultants Form
7. References Form. A listing of a minimum of three (3) clients for whom similar work has been
performed in the last five (5) years, including individual contact person, address and phone number
who is familiar with the project.
8. Proposer Information Form.
9. A description of the firm's and any sub-consultant’s experience relating specifically to the design and
engineering of state-of-the-art sewage conveyance facilities and attendant sewer system improvements.
10. Cost Proposal Form shall be provided in a separate sealed envelope marked "Cost Proposal - City of
Alhambra RFP2M26-10 Engineering Design and Construction Services for Sewer Replacement
Project for Hellman Avenue and Mission Road. The cost proposals shall be prepared on an hourly
rate not-to-exceed basis. Include a time and materials reimbursement schedule and an hourly rate for
each position.
11. Acceptance of Conditions Statement. This will be a statement offering the proposer’s acceptance of
all conditions listed the Request for Proposals document. Any exception on the contractor’s behalf
must be stated in the proposal including any exemptions to provisions in Sample Contract.
12. Additional Data. This section may contain material not specifically requested for the evaluation, but
which the proposer wishes to submit. This may include brochures, pictures, a general narrative, and a
statement of additional services the proposing firm may wish to provide.
13. Appendix/Attachments.
14. Construction Supporting Services for the length of the Project.
SELECTION CRITERIA
The City intends to retain the engineering firm whose proposal it believes is most advantageous to the
City. Evaluation of the proposal will be based on qualifications of the respondents. The City wishes to
hire a firm with significant professional credentials. Selection will be made on the following factors:
1. Qualifications of the project team, including personnel and sub consultants.
2. Relevant recent project experience, particularly in the region.
3. Overall Cost.
4. Project references.
5. Soundness of technical approach.
6. Ability to meet required timelines.
7. Quality of proposal response and adherence to required format.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
