Purchase of Admissions Admit T-Shirt Kit Blanket Bid

Location:	Louisiana
Posted:	Mar 4, 2026
Due:	Mar 26, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	50012-644-26
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

DO NOT SHIP BASED UPON THIS BID

Bid Number: 50012-644-26

Bid Title:

Purchase of Admissions Admit T-Shirt Kits

Bid Schedule:

Pre-Bid Conference:

N/A

Bid Submission Deadline / Opening:

March 26, 2026 @ 2:00 PM

Return this SIGNED form to:

Louisiana Tech University

Oﬃce of Purchasing

PO Box 3157

208 Keeny Circle, RM 408

Ruston, Louisiana 71272

Bidder agrees to comply with all

conditions below and attached to this

request.

Prices are to be complete and the

FOB point is to be Louisiana Tech

University unless otherwise speciﬁed.

Bidder Information: (Bidder to provide all required information)

(Full Company Name)

(Full Street or Mailing Address)

(City)

(State)

(Zip)

(Phone)

(Email)

(Fax)

(Company Quote Number if Applicable)

PRICES MUST BE FIRM FOR AT LEAST 30 DAYS FROM BID OPENING DATE

FAILURE TO SIGN BELOW IN INK SHALL DISQUALIFY BID

Typed or Printed Name / Title

Authorized Signature

The Louisiana Tech University Oﬃce of Purchasing is seeking SEALED BIDS for the following:

Purchase of Admissions Admit T-Shirt Kits

* No bid bond is required for this solicitation *

** This solicitation will result in the issuance of a blanket purchase order covering the time frame from July 1, 2026 to June 30, 2027. This

solicitation also includes the option to renew the agreement for two (2) additional one (1) year periods of both parties mutually agree **

**See Attached Bid Speciﬁcations for additional details**

ALL BIDS MUST BE RETURNED TO THE LOUISIANA TECH UNIVERSITY OFFICE OF PURCHASING VIA MAIL OR IN PERSON.

The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to our physical location. Louisiana Tech

University is not responsible for any delays caused by the bidder’s chosen means of delivery.

For questions regarding speciﬁcations, please contact the Oﬃce of Purchasing at 318-257-4205 or purchasing@latech.edu. Please ensure that

the above bid number appears on all communications.

IMPORTANT: If bidding other than requested brand and product number (or style), enclose suﬃcient literature to determine compliance with speciﬁcations. Failure to comply with this

request may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the speciﬁcations are for the purpose of describing

and establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the speciﬁcations

listed for any items.

PUR2526028 Rev. 06/12/2025

The Louisiana Tech University Oﬃce of Purchasing is now accepting Sealed Bid solicitations for the Purchase of

Admissions Admit T-Shirt Kits.

The Admissions Admit T-Shirt Kits, Personalized Mailer, and Packaging shall adhere to and meet the following

speciﬁcations:

T-Shirt Requirements

- Gildan 2000 Ultra Cotton adult crew neck short sleeve T-shirt with NO front pocket, Royal in color.

- Two (2) color full front print and NO back printing.

- Artwork shall be proportionally scaled by shirt size, with increased graphic dimensions for shirt sizes XXL and

above. Vendor to account for this in pricing.

Personalized Mailer Requirements

- 100 lb cover white digital smooth, glossy 4c / full-color, double sided (including bleed and score if necessary) with

personalized name and copy

- Overall design uniform

- Size – 8.5” x 11”

Packaging Requirements

- 4c process

- 10” x 14” 6ml Virgin polyethylene ﬁlm using heat seal to remove air in clear poly bag.

The Awarded Vendor shall produce, address, package, and ship these kits throughout the agreement period as required

by the University (either on a daily, weekly, or monthly basis). The University shall provide the Awarded Vendor with a

mailing list with requested shirt sizes in Microsoft Excel format on an as needed basis.

When providing per unit pricing the vendors shall include all of the following items:

- Arts, screens, or setup fees

- Shipping / Handling costs (shipping and handling costs shall not be included as a separate line item on this

Invitation to Bid, nor shall the Awarded Vendor bill the University for costs of shipping separately)

The University waives any informalities in the bidding process and intends to award this solicitation to a single vendor.

In addition to returning the completed and signed Invitation to Bid Form, vendors are to include a sample T-shirt Kit which

includes a sample T-shirt (does not need to have University branding), sample mailer (does not need to have University

branding), and sample packaging. Failure to return the completed and signed Invitation to Bid form AND requested

samples shall cause the vendor’s bid to be deemed as non-responsive.

In addition to the requested 7000 quantity, vendors are requested to provide pricing for additional kits in excess of the

original 7000 quantity, should the University require more than 7000 kits.

The University shall provide all art / design to the Awarded Vendor in electronic format (pdf) for the T-shirt and the

personalized mailer.

PUR2526028 Rev. 06/12/2025

The below images are provided to vendors for product similarity.

The ﬁrst printing / mailing is expected on or about August 15, 2026.

Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person

submitting the bid and pricing on the Schedule of Items page. Bids received without this information shall be deemed

as non-responsive. Vendors are encouraged to include their own quote for an explanation of your proposed items, BUT

this vendor quote shall not be a substitute for this completed Invitation to Bid Form.

PUR2526028 Rev. 06/12/2025

Schedule of Items

page 4

Bid Number: 50012-644-26

Bid Title: Purchase of Admissions Admit T-Shirt Kits

IMPORTANT: If bidding other than requested brand and product number (or style), enclose suﬃcient literature to determine compliance with speciﬁcations. Failure to comply with this request

may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the speciﬁcations are for the purpose of describing and

establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the speciﬁcations listed for

any items.

Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids

received without this information shall be deemed as non-responsive.

Item Description

1 Admissions Admit T-Shirt Kit (as per speciﬁcations above)

Quantity

7000 ea

Unit Price

Total Price

2 Additional Admissions Admit T-Shirt Kits in excess of original 7000 kits

PUR2526028 Rev. 06/12/2025

Louisiana Tech University

Division of Finance

Office of Purchasing

THIS IS A REQUEST FOR A SEALED BID

INSTRUCTIONS TO BIDDERS

1. Read the entire bid, including all terms and conditions and specifications.

2. Louisiana Tech University is not liable for any cost incurred by the bidders prior to execution of a contract and the

issuance of a purchase order. Any bidder who ships or otherwise expends time or money prior to award as defined

does so at the bidder’s own risk.

3. All bid prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit prices

should be initialed by the bidder. If the bidder needs to submit a change, question, exception, or modification to any

aspect of the bid specifications, terms, conditions, or bidder instructions, must do so in written form submitted to the

Louisiana Tech University Office of Purchasing prior to the bid opening date. All responses and/or addenda will be

officially submitted by the Louisiana Tech University Office of Purchasing 72 (seventy-two) business hours before

the bid opening date. Business hours is defined as University operating hours while the University is open. Unless

received as specified above, all bid information will remain unchanged.

4. This bid is to be manually signed in ink.

5. Bid prices shall include all delivery charges paid by the vendor, F.O.B. Destination, unless otherwise provided in the

solicitation. Bids requiring deposits, “payment in advance” or “C.O.D” may be rejected. Payment is to be made

within 30 days after receipt of properly executed invoice or delivery, whichever is later.

6. Amount of bid bond required: every bid submitted for in excess of fifty thousand dollars shall be accompanied by a

bid bond guaranteed by a surety company qualified to do business in the state of Louisiana. The bid bond shall be

for five percent of the official bid amount.

7. To assure consideration of your bid, all bids and addenda should be returned in an envelope or package clearly

marked with the bid opening date and the bid number; or submitted in the special envelope, if furnished for that

purpose. The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to

our physical location. The University is not responsible for any delays caused by the bidder’s chosen means of

delivery. Bidder is solely responsible for the timely delivery of its bid. Bids received after the due date and time will

not be considered.

8. Bids submitted are subject to provisions of the laws of the State of Louisiana including but not limited to L.R.S.

39:1551-1736; Purchasing rules and regulations; executive orders; standard terms and conditions; special

conditions; and specifications listed in this solicitation.

9. Important: By signing the bid, the bidder certifies compliance with all instructions to bidders, terms conditions and

specifications, and further certifies that this bid is made without collusion or fraud. This bid is to be manually signed

in ink by a person authorized to bind the vendor (see no. 27). All bid information shall be in ink or typewritten.

10. Address all inquiries and correspondence to the Louisiana Tech University Office of Purchasing at the address and

telephone number listed herein.

PUR2526028 Rev. 06/12/2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
50012-644-26	Purchase of Admissions Admit T-Shirt Kit Blanket Bid Original: 50012-644-26	03/04/2026	03/26/2026 2:00:00 PM CT

Department	++ University - Louisiana Tech University
Section	Purchasing Department
Dept Code	50012
Contact	Melissa Hughes
Address	P.O. Box 3157 408 Keeny Hall Ruston, LA 71272
Phone	318-257-4205
Fax	318-257-3772
Email	mhughes@latech.edu

Purchase of Admissions Admit T-Shirt Kit Blanket Bid

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