690 COG True North Chaplain Retreat

1. Statement of Objectives
   
   
   
   1. The facility for this requirement shall be at a hotel, conference center, or inn in the Colonial Williamsburg, VA area.
   
   
   2. The target dates will be and changed prior to award of contract only by mutual consent between the 690 COG/HC, the Contracting Officer, and the Vendor; or after the award of the contract only mutual consent between the 690 COG/HC, Contracting Officer, and the Vendor.
   
   
   3. Additional objectives are listed in the Statement of Objectives attached.
   
   
   
   


2. The Workshop Facility
   
   
   
   1. The facility shall have the following at a minimum:
      
      
      
      1. The facility shall have a minimum 4-Star Rating or be a current member of the Diamond Collection or Select Registry (except as noted in Paragraph 2.2 above). The facility shall reflect an obvious enhanced level of quality throughout; include a high degree of hospitality, service, and attention to detail; and shall be free of mold, mildew or insects
      
      
      2. Meeting space suitable for “Workshop Purposes" and similar functionalities.
      
      
      3. Venue staff physically present 24-hours a day within the facility premises to provide customer service, resolve issues immediately and assist guests as necessary.
      
      
      4. Wi-Fi Internet access provided free of charge to retreat participants.
      
      
      5. Free Wi-Fi Internet accessible in the meeting space.
      
      
      6. Elevator (in safe operating condition) for any facility more than two-stories.
      
      
      7. All participants shall be provided free parking, or parking rate for one vehicle per participant
      
      
      8. A full service restaurant and/or on-site catering and access to a lounge sufficient to simultaneously accommodate at least 32 people and be able to provide meals and/or vouchers to participants.
      
      
      9. Free local transportation must be available through the facility.
      
      
      10. Access to Historic Williamsburg must be provided free of charge.
      
      
      
      
   
   
   2. The facility shall be available to persons of any race, gender, creed, religion, or sexual orientation.
   
   
   3. The facility must be compliant with the requirements of the Americans with Disabilities Act.
   
   
   4. The facility shall have appropriate and adequate physical and electronic security measures in place in support of its guests, patrons and functions.
   
   
   5. The facility shall be compliant with requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. Seq.), and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.fema.gov/hotel/search.cfm.
   
   
   
   


3. 
   

   Food Service

   
   
   
   
   
   1. The facility shall provide two (2) meals during the retreat. The following are required meals and preferred times:
      
      
      
      1. Breakfast – to be served no later than 9:00am.
      
      
      2. Lunch – to be served no later than 11:30 a.m.
      
      
      
      
   
   
   2. All meals are to be chosen by the Chaplain leading the retreat. They must be hot food items and buffet style.
   
   
   3. Beverage service. One full-day beverage service shall be provided for the retreat (7:30 a.m. to 4:00 p.m). This beverage service will include regular and decaffeinated coffee, hot tea, sodas, juice, and water. (Appendix A)
   
   
   4. The facility shall provide food groups and food group substitutes for those with special dietary needs. These options should include gluten free and non-pork alternatives. Special needs will be communicated to the facility no less than five (5) business days prior to the retreat date.
   
   
   
   


4. 
   

   . Training Environment: The resiliency training portion of the retreat will include up to eight hours of resiliency training in a conference room setting with the capability to support audio/video presentations and must provide a projector, no less than two microphones, Wi-Fi, all cables, attachments, adapters, and cords necessary to make the equipment function properly, podium, and seating for up to 50 personnel at tables.

   
   


5. 
   

   Lodging: For the dates of 10-12 September 2025, we will require 20 lodging rooms on-site for up to 45 personnel and dependents. For the dates of 12-14 September 2025, we will require 30 lodging rooms on-site for up to 70 personnel and dependents.

   
   
   
   
   
   

   6. Food: The resort hotel will provide a catered dinner on the 1st night, catered breakfast on the 2nd and 3rd day, and catered lunch on the 2nd day as well as necessary seating and tables in order to accommodate up to 100 people.

   
   
   
   
   
   

   7. Period and Place of Performance: The resort hotel must be able to accommodate up to a 3 day 2 night stay for up to 100 Airmen. The resort hotel must be no more than 150 miles from Joint Base Langley-Eustis or Joint Base Anacostia-Boling in order to provide for ease and safety of travel for Airmen. The resort hotel must be available to use year round as need and specifically during the months of June and July.

   
   

Evaluation Factors: offers will be evaluated on the basis of "Best Value" for the government in accordance with procedures outlined in FAR Part 13