Silver-Line Park

Location:	North Carolina
Posted:	Oct 30, 2025
Due:	Dec 22, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Solicitation No:	733-2005-001
Publication URL:	To access bid details, please log in.

Solicitation Number:	733-2005-001
Project Title:	Silver-Line Park
Description:	The Town of Woodfin invites sealed bids for construction of Silver-Line Park, including: -park recovery and replacement of Tropical Storm Helene damaged amenities -riverbank stabilization and flood mitigation -construction of new public restrooms You can find more details here: https://www.woodfin-nc.gov/how_do_i_/silver_line_park_ifb.php
Opening Date:	12/22/2025 2:00 PM
Posted Date:	10/31/2025
Status:	Open
Department:	TOWN OF WOODFIN


Solicitation Number * 733-2005-001	Department TOWN OF WOODFIN	Status Reason Open
Opening Date 2025-12-22T14:00:00.0000000	Posted Date * 2025-10-30T18:09:54.0000000Z	Commodity Code Construction Services
Mandatory Conference/Site Visit 2025-11-20T05:00:00.0000000Z	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Adrienne Isenhower
Description The Town of Woodfin invites sealed bids for construction of Silver-Line Park, including: -park recovery and replacement of Tropical Storm Helene damaged amenities -riverbank stabilization and flood mitigation -construction of new public restrooms You can find more details here: https://www.woodfin-nc.gov/how_do_i_/silver_line_park_ifb.php

Attachments 1. SLP IFB 10_30_2025.pdf (263.81 KB)

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TOWN OF WOODFIN, NORTH CAROLINA

INVITATION FOR BIDS

FOR CONSTRUCTION AT SILVER-LINE PARK

Pursuant to North Carolina General Statute (NCGS) §143-129, the Town of Woodfin (Town) invites you to

submit a sealed bid for construction at Silver-Line Park, located at 1050 Riverside Drive, Woodfin, NC.

All questions concerning this solicitation shall be submitted by email by 5:00 p.m. on Wednesday,

November 26, 2025 to:

Adrienne Isenhower, Project Manager

aisenhower@woodfin-nc.gov

Any changes or additions to this invitation will be posted as Addenda on the Town’s webpage by 5:00 p.m.

on Friday, December 5, 2025.

To be eligible for consideration, sealed bids must be received by mail, or be hand delivered, to the office of

the Town Clerk, Woodfin Town Hall, 90 Elk Mountain Road, Woodfin, NC 28804, until 2:00 p.m. on Monday,

December 29, 2025. Electronic submittals will not be accepted.

BID SCHEDULE & PROJECT TIMELINE

Invitation for Bids issue date

Mandatory pre-bid conference (on site)

Deadline to submit questions

Answers to questions posted to Town’s website

Deadline for bid submission

Formal bid opening

Anticipated contract award

Target date to begin mobilization, site prep

Thursday, October 30, 2025

10:00 AM on Thursday, November 20, 2025

5:00 PM on Wednesday, November 26, 2025

5:00 PM on Friday, December 5, 2025

2:00 PM on Monday, December 22, 2025

2:01 PM on Monday, December 22, 2025

Tuesday, January 20, 2026

Monday, March 2, 2026

A mandatory pre-bid conference is scheduled at 10:00 AM on Thursday, November 20, 2025. This meeting

will be facilitated jointly by the Project Manager and the Design Team and will be conducted at Woodfin’s

Silver-Line Park, 1066 Riverside Drive, Woodfin, NC 28804. Contractors are encouraged to visit the Project

site at any time.

By the award date, the Town expects to have obtained all necessary permits and will furnish these to the

successful Bidder.

The Town will consider eligible bids based on the STANDARD OF AWARD criteria following review of eligible

submittals. Award of the contract will be made to the responsible Bidder, who, in the opinion of the

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Owner, is qualified to perform the required work at the lowest cost. The Town reserves the option of

awarding contracts on any, all, or none of the portions of the Project for which firms are selected under this

invitation.

DEFINED TERMS:

Certain terms used in this document have meanings denoted below, which are applicable in both singular

and plural forms.

Addenda – additional Project information that includes written responses to Bidders’ questions or

requests for interpretation, if any, that will be published on the Town’s website (www.woodfin-

nc.gov) by the established deadline;

Bid Documents – comprising 1) Invitation for Bids (this document); 2) Addenda to Invitation for

Bids, as needed; 3) construction plan sets for Silver-Line Park; 4) FEMA eligible project areas

(illustrative); 5) Permits; 6) Bid Form for Silver-Line Park; 7) construction contract outlining Owner’s

terms and conditions;

Bid Form – itemized list of Project elements to be unit or bulk priced by the Bidder so that extended

pricing equals number of units multiplied by unit or bulk price;

Bidder – one who submits a bid directly to Owner as distinct from a sub-bidder, who submits a bid

to a Bidder;

Contractor – the successful Bidder, properly licensed, to whom a construction contract is awarded;

Design Team – refers collectively to Equinox Environmental, which is the prime design firm for the

Project;

FEMA – Federal Emergency Management Agency, which has assessed site damages identified by

the Owner and determined cost estimates for repair of site damages;

Owner – the Town of Woodfin, North Carolina, also identified herein as Town;

Permits – include 1) Floodplain Management (Buncombe County); 2) Erosion and Sediment Control

(NCDEQ); 3) Stormwater Management Permit (Town of Woodfin);

Project – entails three major components: 1) recovery of park site and amenities that suffered

storm damage; 2) riverbank stabilization; and 3) construction of public restrooms;

Project Manager – Adrienne Isenhower, aisenhower@woodfin-nc.gov;

DESCRIPTION OF WORK:

Please note that the Project components will be built in coordination with each other, and the Owner’s

intent is to hire one Contractor with responsibility for construction of both major components. Each

bidder must show evidence they are licensed under Chapter 87 of the N.C. General Statutes. A General

Contractors License is required.

The project is located at 1066 Riverside Drive and in an adjacent section of the river. The entirety of the

existing park site is located in a designated flood hazard zone.

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The Project generally includes:

Park Recovery – the park site suffered significant flooding damage as a result of Tropical Storm

Helene that requires demolition, replacement, construction, or reconstruction of certain park

features that will either restore/replace to pre-Helene conditions (eligible for FEMA Public

Assistance reimbursement) or improve pre-Helene conditions (eligible for FEMA Hazard Mitigation

reimbursement). Features within the scope of this Project include:

a. Demolition: signage, grills, trash cans

b. Replacement: signage, recreational amenities (grills, picnic tables, park seating, etc),

plant material, utility service/supply connections

c. Construction: grading, park pavilion

d. Reconstruction: riverside embankment, wetlands, playground surface and amenities

Work to be completed is fully detailed in the Park Recovery CONSTRUCTION PLANS and DETAILED

SPECIFICATIONS.

Riverbank Stabilization – for a section of the riverbank compromised during the storm event, the

project envisions significant regrading and revegetation to mitigate against future flooding. Work to

be completed is detailed in the Riverbank Stabilization CONSTRUCTION PLANS.

Public Restrooms – construct permanent public restrooms. The structure comprises two separate

entrances (mens/womens) with each side including toilet, sink, and hand drying equipment. Site

work entails construction of a concrete walkway and stormwater control features as detailed in the

Restroom CONSTRUCTION PLANS.

FEMA-SPECIFIC CONSIDERATIONS:

As described above, FEMA has identified portions of the Project as eligible for reimbursement upon

completion of the Project. The Owner expects the Contractor to recognize the categorization of this FEMA-

eligible work as “Recovery” and “Hazard Mitigation,” as denoted in the BID FORM to ensure the Town’s

compliance and full reimbursement for such expenses. Therefore, the Contractor must segregate such data

for the purposes of both bidding and submission of payment applications.

BID DOCUMENTS:

All Bid Documents are posted here on the Owner’s website. This is the official source of the solicitation, and

any updates to the solicitation shall come in the form of published addenda at the same web page. Neither

the Owner nor the Design Team will be responsible for full or partial plan sets, including addenda, obtained

from any other source.

1. INVITATION FOR BIDS

2. ADDENDA TO INVITATION FOR BIDS (as needed)

3. CONSTRUCTION PLANS for

a. Park Recovery component

b. Riverbank Stabilization component

c. Public Restrooms component

4. FEMA ELIGIBLE PROJECT AREAS (illustrative)

a. Public Assistance eligible project components

b. Hazard Mitigation eligible project components

5. PERMITS

a. Floodplain Management

b. Erosion and Sediment Control

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c. Stormwater Management (in review)

6. BID FORM

7. CONSTRUCTION CONTRACT

a. Contract Form

b. Front- and back-end documents

c. Addendum – federal compliance provision

ADDENDA AND INTERPRETATIONS:

No interpretations of the meaning of the plans, specifications or other portions of the bid documents will

be made orally.

Every request for such interpretation must be addressed via email to the Project Manager. To receive a

response, such requests must be received by the deadline listed in the BID SCHEDULE AND PROJECT

TIMELINE. Any and all such interpretations and any supplemental instructions will be in the form of written

Addenda, which, if issued, will be published for all potential bidders to review on the Town’s website no

later than the deadline listed in the BID SCHEDULE AND PROJECT TIMELINE. Failure of any Bidder to receive

such Addenda shall not relieve Bidder from any obligation under their bid as submitted. All Addenda so

issued shall become part of the Bid Documents.

RECEIPT AND OPENING OF BIDS:

Bidders mailing bid packages should allow ample delivery time to ensure timely receipt of their proposal.

The responsibility for getting the bid to the Owner at or before the specified time and date is solely the

responsibility of the Bidder. The Owner will in no way be responsible for delays caused by any occurrence.

Bids submitted by mail must be double enveloped so that the outer envelope is solely for USPS purposes.

The Bidder must clearly state on the inner sealed envelope for mailed bids, or on the sealed envelope for

hand-delivered bids, 1) the name of the Bidder, 2) ‘Silver-Line Park Construction Bid’, and instructions to

only open the bid during the formal bid opening.

Bids must be delivered by mail or in person to:

Office of the Town Clerk

Town of Woodfin

90 Elk Mountain Road

Woodfin, NC 28804

All formal bids will be opened publicly as required under North Carolina General Statutes §143-129(b) on

the date listed under BID SCHEDULE & PROJECT TIMELINE section of this document. The Project Manager

will oversee the Bid opening at Woodfin Town Hall, 90 Elk Mountain Road, Woodfin, NC 28804.

COMPARISON OF BIDS

The lowest bid will be the lowest total contract bid price reflected on Bid Form.

o If any discrepancies exist between unit and extended prices, the unit price will take

precedence and the Owner will adjust the extended price accordingly.

o If any section of a submitted Bid Form contains a math error so that the sum does not equal

extended prices for that section, the Owner will 1) adjust the true sum to reflect extended

prices in the section, and 2) will also adjust the total bid to reflect all extended prices.

• Bids will be compared based on the totals of the quantities comprising all items, at the unit and

lump sum prices bid for these items. These constitute the resulting total contract bid price.

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• The quantities shown in the BID FORM are approximate and are given as a basis for the comparison

of bids. The Owner may increase or decrease the quantity of any item or portion of the work as

may be deemed necessary or expedient. Any quantity increase or decrease will be evidenced by a

formal change order; however, any increase or decrease in the quantity of any item will not be

regarded as sufficient ground for an increase or decrease in the unit prices, nor in the time allowed

for the completion of the work, except as provided for in the contract.

The Owner reserves the right to reject any bid in which the prices appear, in the Owner’s judgment, to

constitute an unbalanced bid. An unbalanced bid shall be interpreted to mean that the unit price for any

item is such that it is unreasonable for that item when considered in connection with the bid submitted, or

any other item or items.

Further, the Owner reserves the right select a bid other than the lowest submitted if such action is deemed

to be in the best interest of the Owner in accordance with NCGS §143-129.

Finally, the Owner reserves the option of awarding a contract on any, all, or none of the portions of the

Project.

STANDARD OF AWARD:

The contract will be awarded to the Bidder who offers the lowest overall cost and as determined by the

Owner to be qualified to perform the work. Qualification is measured by resource sufficiency, industry

reputation as responsible and reliable, and demonstrated capability to complete the project on time and

within budget.

Bids are solicited in good faith, and the award will be made as soon as practicable, provided satisfactory

bids are received.

Because the Owner intends to award the contract to the qualified Bidder who is competent to perform and

complete the work described herein in a satisfactory manner, the successful Bidder may be required to

submit to the Owner within five (5) business days following the Project Manager’s notification that the

Contractor is the apparent winning Bidder:

• Evidence of Bidder’s safety record to include 1) OSHA 200 Logs for the Bidder’s firm for the 5 years

prior to the bid opening date, and 2) the most recent Worker’s Compensation experience

modification rate (or if the Bidder is self-insured, a complete listing shall be submitted of lost time

on-the-job accidents for the past 5 years);

• All such information and data for this purpose as the Owner may reasonably request so that the

Owner may make such other investigation as it deems necessary to determine the qualifications of

the Bidder to perform the work. The Owner reserves the right to reject any bid if the evidence

submitted by, or investigation of, such Bidder (1) fails to satisfy the Owner that such Bidder is

properly qualified to carry out the obligations of the Contract, and to complete the work

contemplated therein in a reasonable manner and time; or (2) fails to satisfy the Owner that such

Bidder has maintained a satisfactory safety record over the past 5 years;

• Records of Bidder's financial resources, equipment, and organization to demonstrate sufficiency to

complete the Project. Financial information, if requested, shall be certified by a Certified Public

Accountant, and will be submitted on the Associated General Contractors of America (AGC) Form

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Silver-Line Park

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See also