Short-Run Copying

Location:	Federal
Posted:	Nov 25, 2025
Due:	Dec 9, 2025
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Publication URL:	To access bid details, please log in.

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Program 2006-S

Specifications by FB

Reviewed by TN

Page 1 of 19

This procurement is being solicited as a Small Purchase Request for Quotation (RFQ). The sealed bidding

terminology as used throughout these specifications is synonymous with their negotiated procurement counterparts

unless specifically stated otherwise. Negotiated pursuant to 41 U.S.C. 5(1).

U.S. GOVERNMENT PUBLISHING OFFICE

Northwest Region

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Short-Run Copying

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of the Interior/U.S. Fish & Wildlife Service

Alaska

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending

November 30, 2026, plus up to four (4) optional 12-month extension period(s) that may be added in accordance

with the "Option to Extend the Term of the Contract" clause in Section 1 of this contract.

QUOTE OPENING: Quotes shall be opened virtually at 1:00 p.m., Eastern Time (ET), on December 9, 2025 at

the U.S. Government Publishing Office. All parties interested in attending the quote opening shall email

bids@gpo.gov one (1) hour prior to the quote opening date and time to request a Microsoft Teams live stream link.

This must be a separate email from the quote submission. The link will be emailed prior to the quote opening.

QUOTE SUBMISSION: Bidders must email quotes to bids@gpo.gov for this solicitation. No other method of

quote submission will be accepted at this time. The program number and quote opening date must be specified in

the subject line of the emailed quote submission. Quotes received after the quote opening date and time specified

above will not be considered for award.

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s)

ordered under this contract will be located within a 20-mile radius of 1011 E Tudor Rd., Anchorage, AK 99503.

Any bidder intending to use production facilities outside this area should furnish information, with the quote, which

will on its face demonstrate ability to meet the schedule requirements. The determination by the Government of

the acceptability of this information in no way relieves the successful bidder of the responsibility for compliance

with these schedule requirements.

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to

familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature, contact GPO Northwest at infonorthwest@gpo.gov and fbuchko@gpo.gov .

Short-Run Copying

2006-S (10/26)

SECTION 1. - GENERAL TERMS AND CONDITIONS

Page 2 of 19

GPO CONTRACT TERMS: Any contract which results from this Invitation for Quote will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-

files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-

vendors/qatap-rev-09-19.pdf.

ADDITIONAL EMAILED QUOTE SUBMISSION PROVISIONS: The Government will not be responsible

for any failure attributable to the transmission or receipt of the emailed quote including, but not limited to, the

following –

1. Illegibility of quote.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders

are advised not to exceed GPO’s stated limit.

4. When the email quote is received by GPO, it will remain unopened until the specified quote opening

time. Government personnel will not validate receipt of the emailed quote prior to quote opening.

GPO will use the prevailing time (specified as the local time zone) and the exact time that the email

is received by GPO’s email server as the official time stamp for quote receipt at the specified location.

SUBCONTRACTING: The predominant production function is copying.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level IV.

(b) Finishing (item related) Attributes -- Level IV.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute

Specified Standard

P-7. Type Quality and Uniformity

Average type dimension in publication

P-9. Solid and Screen Tint Color Match

Approved ink draw down / Pantone Matching System book

Prior to award, contractor may be required to provide information related to specific equipment that will be used

for production.

Short-Run Copying

2006-S (10/26)

Page 3 of 19

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed 5 years as a result of, and including, any extension(s) added

under this clause. Further extension may be negotiated under the "Extension of Contract Term" clause. See also

"Economic Price Adjustment" for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding

performance period(s). For each performance period after the first, a percentage figure will be calculated as

described below and that figure will be the economic price adjustment for that entire next period. Pricing

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first

period will extend from Date of Award to November 30, 2026, and the second and any succeeding period(s) will

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary.

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This

average is then compared to the average of the monthly Indexes for the 12-month interval ending August 31, 2025,

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price

adjustment clause.

Short-Run Copying

2006-S (10/26)

Page 4 of 19

SECURITY WARNING: Some documents may contain Personally Identifiable Information (PII).

It is the contractor’s responsibility to properly safeguard personally identifiable information (PII) from loss, theft,

or inadvertent disclosure and to immediately notify the Government of any loss of personally identifiable

information. PII is “information which can be used to distinguish or trace an individual’s identity, such as their

name, social security number, biometric records, etc., alone, or when combined with other personal or identifying

information which is linked or linkable to a specific individual, such as date and place of birth, mother’s maiden

name, etc.” (Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but are not limited to:

(a) Personal identification number, such as passport number, driver’s license number, taxpayer

identification number, or financial account or credit card number;

(b) Address information, such as street address or personal email address; and,

characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans,

voice signature, facial geometry).

SECURITY CONTROL PLAN: The contractor shall operate and maintain an effective security system whereby

materials used to perform the contract are manufactured and/or stored (e.g. while awaiting distribution or disposal)

so as to ensure against theft and/or the unauthorized possession of the materials. Contractor is cautioned that

Government provided information shall not be used for non-government business. Specifically, Government

information shall not be used for the benefit of a third party.

The Government retains the right to conduct on-site security reviews at any time during this contract.

1. The plan shall contain at a minimum how government files (data) will be secured to prevent disclosure

to a third party prior to and after termination of contract;

2. Explain how all accountable materials will be handled throughout all phases of production;

3. How the disposal of waste materials will be handled; and,

4. How all applicable Government-mandated security/privacy/rules and regulations as cited in this

contract shall be adhered to by the contractor and/or subcontractor(s).

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to

the award of a contract. As part of the financial determination, the contractor in line for award may be required to

provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

Short-Run Copying

2006-S (10/26)

Page 5 of 19

The documents will be reviewed to validate that adequate financial resources are available to perform the contract

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility

by the Government. Failure to provide the requested information in the time specified by the Government may

result in the Contracting Officer not having adequate information to reach an affirmative determination of

responsibility.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the

Government. Orders may be issued under the contract from Date of Award through November 30, 2026 plus for

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance

with the clause entitled “Ordering.” The quantities of items specified herein are estimates only, and are not

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by

the contractor within the time specified in the order, and the rights and obligations of the contractor and the

Government respecting those orders shall be governed by the terms of this contract to the same extent as if

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set

forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this

method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.