Various Mailers

Location:	Federal
Posted:	Nov 25, 2025
Due:	Dec 11, 2025
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies
Publication URL:	To access bid details, please log in.

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Program 292-S

Specifications by SB

Reviewed by MRN

Page 1 of 25

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Various Mailers

as requisitioned from the U.S. Government Publishing Office (GPO) by the

District of Columbia (DC) Government

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning February 1, 2026 and ending January

31, 2027, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened virtually at 11:00 am, Eastern Time (ET), on December 11, 2025 at the U.S.

Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one (1)

hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate

email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid

submission will be accepted at this time. The Program Number and bid opening date must be specified in the subject

line of the emailed bid submission. Bids received after the bid opening date and time specified above will not be

considered for award.

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to

familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Stacy Bindernagel at sbindernagel@gpo.gov or (202) 512-2103.

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SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-

for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-

vendors/qatap-rev-09-19.pdf.

SUBCONTRACTING: The predominant production functions are printing, variable imaging, gathering, inserting

into envelopes, and disposal of waste materials. Any bidder who cannot perform the predominant production

functions of this contract will be declared non-responsible.

The contractor is responsible for enforcing all contract requirements outsourced to a subcontractor.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these

specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level III.

(b) Finishing (item related) Attributes – Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute

Specified Standard

P-7. Type Quality and Uniformity

Approved Prior to Production Samples/

Average type dimension in publication

P-8. Halftone Match (Single and Double Impression)

Approved Prior to Production Samples*

*The specified standard for attribute P-8 above refers only to the prior to production samples approved at the start of

the contract used to establish acceptable standards.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s)

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM”

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

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EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding

performance period(s). For each performance period after the first, a percentage figure will be calculated as described

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to

adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first

period will extend from February 1, 2026 to January 31, 2027, and the second and any succeeding period(s) will

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary.

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer

Price Index For All Urban Consumers – Commodities less Food” (Index) published monthly in the CPI Detailed

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is

then compared to the average of the monthly Indexes for the 12-month interval ending October 31, 2025, called the

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic

price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with

“Table 9 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in Producer

Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows:

1. BLS code 0913 for All Paper will apply to all paper required under this contract.

2. The applicable index figures for the month of January 2026 will establish the base index.

3. There shall be no price adjustment for the first three (3) months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus)

exceeding 5% by comparing the base index to the index for that month which is two months prior to the month

being considered for adjustment.

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with the

following formula:

X – base index

_____________ x 100 = _____ %

base index

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where X = the index for that month which is two months prior to the month being considered for adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor's bid price(s) for Items IV. “PAPER” in the

Schedule of Prices and will be effective on the first day of any month for which prices are to be adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for

orders placed during months affected by this clause.

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any

law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost to

the contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any

contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price

adjustment clause.

SECURITY REQUIREMENTS: Protection of Confidential Information:

(a) The contractor shall restrict access to all confidential information obtained from the ordering agency in the

performance of this contract to those employees and officials who need it to perform the contract. Employees and

officials who need access to confidential information for performance of the contract will be determined at the

postaward conference between the Contracting Officer and the responsible contractor representative.

(b) The contractor shall process all confidential information obtained from the ordering agency in the performance of

this contract under the immediate supervision and control of authorized personnel and in a manner that will

protect the confidentiality of the records in such a way that unauthorized persons cannot retrieve any such records.

agency in the performance of this contract of the confidential nature of the information and the safeguards

required to protect this information from improper disclosure.

(d) For knowingly disclosing information in violation of the Privacy Act, the contractor and the contractor employees

may be subject to the criminal penalties as set forth in 5 U.S.C Section 552a (i)(1), which is made applicable to

contractors by 5 U.S.C. 552a (m)(1) to the same extent as employees of the DC Government.

(e) The contractor shall assure that each contractor employee with access to confidential information knows the

prescribed rules of conduct, and that each contractor employee is aware that he/she may be subject to criminal

penalties for violations of the Privacy Act.

(f) All confidential information obtained from the ordering agency for use in the performance of this contract shall,

at all times, be stored in an area that is physically safe from unauthorized access.

(g) All such information shall be handled as confidential and may not be disclosed without the written permission of

the DC Government and/or the Contracting Officer.

(h) The Government reserves the right to conduct on-site visits to review the contractor’s documentation and in-

house procedures for protection of confidential information.

(i) If a subcontractor is used for the sorting and/or mailing, the subcontractor must conform to all security

requirements of the contract.

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SECURITY WARNING: The items produced on this contract contain personally identifiable information (PII)

including masked Federal Employee Identification Numbers/Social Security Numbers (EIN/SSN).

It is the contractor’s responsibility to properly safeguard PII from loss, theft, or inadvertent disclosure and to

immediately notify the Government of any loss/theft/disclosure of personally identifiable information.

Personally identifiable information is “information which can be used to distinguish or trace an individual’s identity,

such as their name, social security number, biometric records, etc., alone, or when combined with other personal or

identifying information which is linked or linkable to a specific individual, such as date and place of birth, mother’s

maiden name, etc.” (Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but are not limited to:

(a) Personal identification number, such as Federal employee identification number, passport number, driver’s license

number, taxpayer identification number, or financial account or credit card number;

(b) Address information, such as street address or personal email address; and,

fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, voice signature, facial

geometry).

The contractor shall not release or sell, to any person, any data received (including PII/EIN/SSN) from the

Government under the contract; nor shall the contractor use the data/PII for any purpose other than that for which it

was provided to the contractor under the terms of the contract.

All data and materials furnished and/or produced in the performance of this contract shall be the sole property of the

Government. The contractor agrees not to assert rights or to establish any claim to such data/materials in whole or in

part in any manner or form, or to authorize others to do so, without prior written consent of the Contracting Officer.

Proper control and handling must be maintained at all times to prevent any information, data, or materials required to

produce the products ordered under these specifications from falling into unauthorized hands.

Contractor is cautioned that no Government provided information shall be used for non-Government business.

Specifically, no Government information shall be used for the benefit of a third party.

Confidentiality and Non-Disclosure Affidavit – Upon award, all contractor employees that will have access to PII

must sign a Confidentiality and Non-Disclosure Affidavit which will be provided by the ordering agency (see

Attachments A and B).

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the

award of a contract. As part of the financial determination, the contractor in line for award may be required to provide

one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.