AVIA RFQ 27-05 On-Call Engineering Services

REQUEST FOR QUALIFICATIONS
AVIA RFQ 27-05
FOR
ON-CALL ENGINEERING SERVICES
DATE: August 27, 2026
(FEDERAL and NON-FEDERAL TASK ORDER PROJECTS)
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I. INTRODUCTION
A. INVITATION TO PROPOSE
Pursuant to this Request for Qualifications ("RFQ"), Charlotte Douglas International Airport
("CLT" or "Airport"), which is owned and operated by the City of Charlotte, North Carolina, is
seeking statements of qualifications ("SOQ") from qualified and experienced firms
(individually or collectively referred to as "Firm", "Company" or "Consultant") interested in
providing on-call Engineering services for the Airport (the "Services"). The Scope of Services is
attached hereto as Exhibit A.
The Services will be governed by a professional services agreement, a form copy of which is
included as Exhibit H (the "Agreement"). Firms are advised to carefully read and review the
Agreement as they prepare their SOQs in response to this RFQ. CLT reserves the right to revise
the terms of the Agreement at any time during the RFQ process and to negotiate different terms
with the selected Firm.
The Agreement(s) between the City of Charlotte (Sponsor of the Airport) and the selected
Firm(s) will be subject to all applicable Federal Rules and Regulations, including but not limited
to those identified in AC 150/5100-14E. The most recent version of the Federal Contract
Provisions for Architectural, Engineering, and Planning Consultant Services for Airport Grant
Projects can be found at
https://www.faa.gov/documentLibrary/media/Advisory_Circular/150-5100-14E.pdf
Firms are encouraged to also carefully review all sections of this RFQ including all attachments
and exhibits as they prepare their SOQs. Failure to comply with the terms, conditions and
requirements of this RFQ may result in disqualification of the Firm in the sole discretion of CLT.
Firms will only be eligible for Services if their SOQs clearly include the experience necessary to
complete the general duties for the specific type of projects set forth in Exhibit A or other
substantially similar projects.
B. RFQ EXHIBITS
The following exhibits are attached to this RFQ and made part hereof:
Exhibit A Scope of Services
Exhibit B Sample Task Order Document (TOD)
Exhibit C-1 DBE Compliance Instructions and DBE Form #3
Exhibit C-2 CBI Program Instructions and CBI Form #3
Exhibit D City Non-Discrimination Certification
Exhibit E Certification of Offeror Regarding Tax Delinquency and Felony Convictions
Exhibit F Certification of Offeror Regarding Lobbying and Influencing Federal Employees
Exhibit G Intentionally Omitted
Exhibit H Sample Form Professional Services Agreement
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C. RFQ SCHEDULE
DATE ACTIVITY (All times are ET)
August Issue RFQ
27, 2026
September Pre-Proposal Meeting at 2:00 PM (virtual and in-person option available)
10, 2026
Microsoft Teams Link:
https://teams.microsoft.com/meet/253789551167074?p=BP16jKewfheZLFOxI9
Microsoft Teams Meeting ID: 253 789 551 167 074
Microsoft Teams Password: dE3QY7jr
In-Person Location: CLT Center, 5601 Wilkinson Blvd., Charlotte, NC 28208
September Deadline for Submission of Written Questions at 5:00 pm
17, 2026
October 1, Statement of Qualifications are due at 2:00 pm
2026
CLT reserves the right to modify the deadline set forth in the above table in its sole discretion.
Any such modifications will be stated in an addendum as described in Section II. B below.
D. DISADVANTAGED BUSINESS ENTERPRISE ("DBE") PROGRAM and
CHARLOTTE BUSINESS INCLUSION ("CBI") PROGRAM
The City complies with two different and separate programs: the federal Disadvantaged
Business Enterprise ("DBE") Program and the Charlotte Business INClusion ("CBI") Program,
depending on the funding source associated with the Services for each Task Order project
individually.
1. DBE Program (Federal funding)
The DBE Program is subject to the requirements of 49 CFR Part 26 - Participation by DBE in
Department of Transportation Financial Assistance Programs and the City's DBE Program. A
complete copy of the City's DBE program can be found at www.cltairport.com. Instructions
regarding compliance with the DBE Program and form copies of DBE Form #3 - Utilization
Commitment - are attached as Exhibit C-1.
This Solicitation was advertised at a time in which 49 CFR Part 26 has been amended by a
new Interim Final Rule (IFR), which is binding law for federally funded contracts. The
IFR was published in the Federal Register on October 3, 2025 and it immediately paused
all DBE goal setting as well as the counting of DBE participation towards any goal. The
IFR did not abolish nor significantly alter the majority of the DBE program including the
traditional compliance related aspects - though the absence of a DBE goal has a
significant practical effect on the DBE program as a whole.
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In time, the IFR will allow goal setting as well as the counting of DBE participation to
resume. At that time appropriate action will be taken to ensure that this contract and each
Task Order project remain in compliance with the IFR and all applicable law including
federal guidance. At a minimum, it is anticipated that federally funded Task Orders
issued after goal setting and the counting of DBE participation towards goals has
resumed pursuant to the IFR, will include a DBE goal.
2. CBI Program (No federal funding)
Pursuant to Charlotte City Council's adoption of the CBI Policy, the CBI program seeks to
enhance competition and participation of Small Business Enterprises (SBEs) in City
contracting. To accomplish this, the City has examined its procurements and sets or
negotiates specific SBE participation goals on a contract-by-contract basis. In addition, CBI
makes a concerted effort to expand its certified SBE vendor pool and assist City-certified
firms in growing, enhancing, and developing their businesses. A complete list of City-
certifiedSBEs is available on the City's InclusionCLT website:
http://charlotte.diversitycompliance.com. Instructions regarding compliance with the CBI
Program and copies of CBI Form #3 - Utilization Commitment - are attached as Exhibit C-2.
3. Goals
No DBE participation goal ("DBE Goal") will be negotiated for federally funded Task
Orders assigned under the Firm's Agreement until such time as the IFR allows goal
setting to resume. At this time, it is unclear whether federally funded Task Orders issued
before goal setting has resumed will be expected to have a goal negotiated or added when
goal setting resumes. The City will take the action necessary at that time to comply with
federal law and guidance. Federally funded Task Orders issued after goal setting and the
counting of DBE participation towards goals has resumed pursuant to the IFR, will
include a DBE goal.
A CBI participation goal ("CBI Goal") will be negotiated for non-federally funded Task
Orders assigned under the Firm's Agreement.
The type of goal is and will be dependent on the funding source of the Services that are
assigned to the selected Firm. This requirement will be made part of the selected Firm's
Agreement.
4. Submittals
Since the assigned Services may be federally or non-federally funded, the City reviews the
DBE and CBI firms that Proposers intend to utilize on assigned Services under this
Agreement. Firms are required to complete and attach Form #3 - CBI SBE Utilization
Commitment to their SOQ. Please note, Form #3 is the ONLY CBI form that should be
attached to the SOQ.
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The selected Firm will be required to submit DBE/CBI Form #4 - Letter of Intent for each
DBE/SBE the selected Firm commits to use on assigned Services to meet the DBE
requirements. Letters of Intent are due no later than three (3) business days from the time
they are requested by CLT, unless otherwise agreed by the parties. During the term of the
Agreement, the selected Firm shall be required to submit payment information into the
City's InclusionCLT system.
This requirement shall not apply in regard to DBE firms until the IFR allows goal setting to
resume. Unless directed otherwise by CLT, Form #3 - DBE Utilization Commitment
attached to the SOQ shall include only CBI certified firms. This submission requirement
shall not apply in regard to DBE firms until the IFR allows goal setting to resume. At that
time, CLT shall request a revised Form #3 - DBE Utilization Commitment from selected
Firms.
E. TITLE VI SOLICITATION NOTICE (A5.3.1)
CLT, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42
U.S.C. 2000d to 2000d-4), 28 CFR 50.3, and 49 CFR Part 21, hereby notifies all bidders that it
will affirmatively ensure that any contract entered into pursuant to this advertisement, all
contractors will be afforded full opportunity to submit bids in response to this invitation and
will not be discriminated against on the grounds of the owner's race, color, national origin, sex,
creed, age, or disability in consideration for an award.
F. FEDERAL FAIR LABOR STANDARDS ACT SOLICITATION NOTICE (A15.3)
All contracts and subcontracts that result from this solicitation incorporate by reference the
provisions of 29 CFR part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the
same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay,
recordkeeping, and child labor standards for full and part-time workers.
The Consultant has full responsibility to monitor compliance to the referenced statute or
regulation. The Consultant must address any claims or disputes that arise from this
requirement directly with the U.S. Department of Labor - Wage and Hour Division.
G. TRADE RESTRICTION CERTIFICATION (A23.3)
By submission of an offer, the Offeror certifies that with respect to this solicitation and any
resultant contract, the Offeror -
1) is not owned or controlled by one or more citizens of a foreign country included in the list of
countries that discriminate against U.S. firms as published by the Office of the United States
Trade Representative (USTR);
2) has not knowingly entered into any contract or subcontract for this project with a person that
is a citizen or national of a foreign country included on the list of countries that discriminate
against U.S. firms as published by the USTR; and
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3) has not entered into any subcontract for any product to be used on the Federal project that is
produced in a foreign country included on the list of countries that discriminate against U.S.
firms published by the USTR.
This certification concerns a matter within the jurisdiction of an agency of the United States of
America and the making of a false, fictitious, or fraudulent certification may render the maker
subject to prosecution under Title 18 USC 1001.
The Offeror/Contractor must provide immediate written notice to the Owner if the
Offeror/Contractor learns that its certification or that of a subcontractor was erroneous when
submitted or has become erroneous by reason of changed circumstances. The Contractor must
require subcontractors provide immediate written notice to the Contractor if at any time it
learns that its certification was erroneous by reason of changed circumstances.
Unless the restrictions of this clause are waived by the Secretary of Transportation in
accordance with 49 CFR 30.17, no contract shall be awarded to an Offeror or subcontractor:
1) who is owned or controlled by one or more citizens or nationals of a foreign country included
on the list of countries that discriminate against U.S. firms published by the USTR; or
2) whose subcontractors are owned or controlled by one or more citizens or nationals of a
foreign country on such USTR list; or
3) who incorporates in the public works project any product of a foreign country on such
USTR list.
Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render, in good faith, the certification required by this provision. The
knowledge and information of a contractor is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate
this provision for certification without modification in all lower tier subcontracts. The
Contractor may rely on the certification of a prospective subcontractor that it is not a firm from
a foreign country included on the list of countries that discriminate against U.S. firms as
published by USTR, unless the Offeror has knowledge that the certification is erroneous.
This certification is a material representation of fact upon which reliance was placed when
making an award. If it is later determined that the Contractor or subcontractor knowingly
rendered an erroneous certification, the Federal Aviation Administration (FAA) may direct
through the Owner cancellation of the contract or subcontract for default at no cost to the
Owner or the FAA
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II. RFQ SELECTION PROCESS
A. POINT OF CONTACT
The point of contact for all submissions and correspondence regarding this RFQ will be as
follows:
RFQ Manager - David Larson
Email: david.larson@cltairport.com
Information related to this RFQ, including any addenda, will be posted to CLT's web-based
Project Management Information System (PMIS) Bid Portal (the "Bid Portal")using the link
below. Written request for clarification must be submitted electronically through the Bid
Portal Q&A Board.
https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-
cc9db65522cb&projectid=8636caaf-bcc9-4176-ab83-cc502ccc0396&bidpackageid=656a08bb-bb6e-
4895-8532-386ea48bfd71
B. INTERPRETATION AND ADDENDA
No interpretation or clarification regarding this RFQ will be made verbally to any Firm.
Requests for interpretation or clarification must be submitted electronically via the Bid Portal.
When submitting a request for interpretation or clarification, Firms are encouraged to reference
the RFQ page and topic number pertinent to the question(s). All questions must be submitted
no later than the date and time stated in the RFQ Schedule as the deadline for submission of
questions. Any questions received after that time may not be addressed.
Interpretations, clarifications and supplemental instructions from CLT will be in the form of a
written addendum, which will be posted to the Bid Portal.
Only the written interpretations, clarifications or supplemental instructions set forth in the
posted addenda shall be binding, and Firms are warned that no other source is authorized to
give information concerning, explaining or interpreting this RFQ.
C. ATTEMPTS TO INFLUENCE THE SELECTION PROCESS
With the exception of written requests for interpretation or clarification submitted to the RFQ
Manager as described in Section II.B. above, Firms, including any and all persons acting on their
behalf, are strictly prohibited from contacting elected or appointed City officials, officers, or
employees, on or regarding any matter relating to this RFQ from the time the RFQ is issued
until the start of the open business meeting at which City Council is asked to approve the
contract between the City and the selected Firm.
CLT reserves the right to disqualify any Firm who contacts a City or CLT official, employee,
representative, contractor, or agent concerning this RFQ other than in accordance with this
section.
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D. RFQ ACKNOWLEDGMENT
Firms shall thoroughly examine and become familiar with this RFQ, including forms,
attachments, exhibits and any addenda that may be issued. The failure or the neglect of a Firm
to receive or examine any RFQ document shall in no way relieve it from any obligation with
respect to its SOQ or the obligations that flow from the submission and selection of an RFQ. No
claim based upon a lack of knowledge or understanding of any provision of this RFQ shall be
allowed.
E. MATERIAL REQUIREMENTS AND SELECTION CRITERIA.
SOQ Responsiveness and Material Requirements. Firms are responsible for submitting
complete and responsive SOQs in accordance with the requirements of this RFQ. Certain
requirements identified in this RFQ are material and may not be waived if omitted, incomplete,
or not provided in the manner required. CLT may, in its sole discretion and to the extent
permitted by applicable law, waive minor informalities or irregularities that do not affect the
substance of the SOQ or the competitive standing of the Firms. Failure to comply with a
material requirement may result in the SOQ being deemed nonresponsive and rejected.
Selection Criteria. Upon review and evaluation of all responsive SOQs, including any
interviews that CLT may require, the Evaluation Committee will select and recommend the
Firm or Firms that, in its sole judgment, are most qualified in meeting the requirements and
objectives of this RFQ as set forth below, and hence represent the Best Qualified firm(s).
1. Demonstrated experience of Firm (Weight 30%)
a. Prime Firm: Demonstrated experience of the Prime Firm in providing services, for
comparable airports and/or projects where applicable, within previous five (5)
years; identify key qualifications, certifications, credentials, and office locations
where the work will be performed.
b. Subconsultant Firm: Demonstrated experience of the Subconsultant Firms in
providing services, for comparable airports and/or projects where applicable,
within previous five (5) years; identify key qualifications, certifications,
credentials, and office locations where the work will be performed.
2. Demonstrated Key Individuals Experience (Weight 25%)
a. Key Individuals: Demonstrated experience of key individuals, including name,
title, professional qualifications, certifications and licenses, education, specific role
for this contract, and prior relevant projects. At a minimum to include the
following key individuals and their general availability to the Airport throughout
the contract term: 1 Principal in Charge/Officer, 2 Project Manager, 3. Deputy
Project Manager, 4. Discipline Leads for each Subconsultant or Specialty, 5.

Quality Control Coordinator.
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3. Project Execution (Weight 25%)
a. Organization Structure: Provide a graphic of the proposed project team's
organizational chart. Include all proposed disciplines.
b. Team Organization: Provide a written narrative describing how the Company will
organizationally provide the Services, as well as a depiction of the organizational
relationship between its key personnel, the Principal in Charge, and other key
members of the management team, including subconsultants as necessary.

Provide a description of how this organizational structure will facilitate managing
the Services requested, and how such structure will guarantee an efficient flow of
information to ensure all Services are fully coordinated within the organization
when provided.
c. Quality Control Plan: Discuss how quality control will be achieved, and how
design reviews and internal approvals will be achieved. Discuss the authority of
the leader of this process.
d. Technical Resources: Describe the ability to provide graphics and renderings
suitable for presentation at meetings with elected officials, media events, public
meetings, and printed and/or web-based publications. Provide examples of how
technically complex information was presented to a non technical audience.
Additionally, provide a description of the Company's ability to use and abide by

the Airport's computer-aided design (CAD) and/or building information model
(BIM) standards. Provide relevant examples.
4. DBE/CBI Programs. (Weight 10%)
a. Provide a description of the Firm's proposed plan to comply with the CBI
Program, as well as the DBE program, the IFR, and the potential variables
presented in the anticipated re-implementation of DBE goal setting as described
above. The Firm is, or will be, required to submit a DBE/CBI Form #3 that lists
each proposed DBE/SBE subcontractor that will participate on the Work as
described in I. (D) above.
5. Disclosures and SOQ Completeness (Weight 10%)
a. Disclose any terminations, bankruptcy, claims or lawsuits as described below. If a
Firm has no matter to report, the Firm shall expressly state that no such matter
exists. Describe the circumstances, outcome, and relevance of any disclosed
matter.
i. Identify contract terminations within previous 10 years at other
airports and explain circumstances.
ii. Identify bankruptcies within previous 10 years and explain circumstances.
iii. Identify pending claims or lawsuits within the previous 10 years between
Firm and other airports and explain circumstances.
b. Adherence to SOQ format or submission requirements set forth, in Section III(A),
limited to minor formatting and non-material submission irregularities.
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F. EVALUATION COMMITTEE AND AWARD OF CONTRACT
An Evaluation Committee will review all SOQs. As part of the evaluation process, the
Evaluation Committee may engage in discussions with any Firm to determine in greater detail
the Firm's qualifications and to learn about the Firm's proposed method of performance of the
Work.
CLT may in its discretion schedule follow-up interviews with one or more Firms. During such
interviews, Firms will be required to present their qualifications and to respond in detail to any
questions posed by the Evaluation Committee. Firms will be notified in advance of the time
and format of such interviews.
The City reserves the sole right to select the best qualified Firm(s) or team(s) deemed to be in
the best interests of the City. The Evaluation Committee will consider all relevant materials and
information in making its selection. The Evaluation Committee will select and recommend the
Firm that it determines, in its sole discretion, is best qualified to provide the Work.
CLT will inform the selected Firm(s) in writing that it has been selected, subject to final
agreement between CLT and the Firm on all terms and conditions of the Agreement. Firms are
encouraged to carefully review the sample Agreement included with this RFQ and to evaluate
their ability to comply with all of its terms and conditions prior to submitting a SOQ. CLT
expects the selected Firm(s) to execute the Agreement substantially in the form provided with
this RFQ, and exceptions to the terms and conditions of the Agreement will be considered only
in limited circumstances and are not expected to be accepted.
If CLT and the selected Firm are unable to agree on the final terms, the selected Firm will be
excused from further consideration and CLT may, at its option, select another Firm. Upon
Firm's execution of the Agreement, the Aviation Director may submit it to City Council for
approval.
The City Council may, in its sole and absolute discretion, accept or reject the
recommendation of the Evaluation Committee, Agreement, and supporting ancillary
documents. The City shall have no obligations under this RFQ until City Council has
formally approved the award of the Agreement to the selected Firm and the Agreement has
been executed by both parties.
G. CONSENT TO INVESTIGATE
The selection of the Firm will be based on a thorough investigation of the proposals submitted
in response to this RFQ. As part of the selection process, CLT may request that Firms provide
additional information, including without limitation, financial records, certified bank
statements or other company records relevant to the Evaluation Committees review of the
proposals. By submitting an SOQ, each Firm consents to any investigation CLT deems
necessary.
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