Hood Cleaning Services Contract
| Location: | North Carolina |
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| Posted: | Apr 2, 2026 |
| Due: | Apr 23, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 173-26012 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 173-26012 |
| Project Title: | Hood Cleaning Services Contract |
| Description: | The SFA plans to contract services for the cleaning of hood systems, filters, and exhaust fans in cafeteria kitchens throughout Cumberland County Schools. |
| Opening Date: | 4/23/2026 2:30 PM |
| Posted Date: | 4/3/2026 |
| Status: | Open |
| Department: | CUMBERLAND COUNTY BOARD OF EDUCATION |
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Solicitation Number
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173-26012
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Department
CUMBERLAND COUNTY BOARD OF EDUCATION
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Status Reason
Open
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Opening Date
2026-04-23T14:30:00.0000000
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Posted Date
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2026-04-02T18:05:30.0000000Z
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Primary Commodity Code
Cleaning and janitorial services
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Mandatory Conference/Site Visit
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Special Instructions
A pre-bid conference has been scheduled for Wednesday, April 15, 2026 at 2:30p.m. in the cafeteria at Douglas Byrd High School, 1624 Ireland Drive, Fayetteville, NC 28304. There will be an opportunity for prospective bidders to ask questions and examine samples of the equipment to be serviced in the contract.
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Solicitation Type
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Select RFP IFB RFI
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Owner
Susan Riddle
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Description
The SFA plans to contract services for the cleaning of hood systems, filters, and exhaust fans in cafeteria kitchens throughout Cumberland County Schools.
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Attachment Preview
Child Nutrition Services
810 Gillespie Street
Fayetteville, North Carolina 28306
Tel: (910) 678-2502
Fax: (910) 678-2542
REQUEST FOR PROPOSALS
FOR
HOOD CLEANING SERVICES CONTRACT
(TO CLEAN CAFETERIA HOODS,
FILTERS AND EXHAUST FANS)
For Cumberland County Schools
Non-Profit Child Nutrition Program
Issued on: April 2, 2026
Due Date: April 23, 2026, 2:30 p.m.
Administered by: Shayla Bannister, Director of Operations
This institution is an equal opportunity provider.
CCS Child Nutrition Services
RFP -
Request for Proposals
Page 1 of 7
REQUEST FOR PROPOSALS
Proposals will be received by the Cumberland County Schools’ Child Nutrition Services, hereby
referred to as the SFA, until April 23, 2026, 2:30 p.m. at the Child Nutrition Services Office for the
following:
HOOD CLEANING SERVICES CONTRACT
TO CLEAN CAFETERIA HOODS,
FILTERS AND EXHAUST FANS
For Cumberland County Schools
Non-Profit Child Nutrition Program
The SFA plans to contract services for the cleaning of hood systems, filters, and exhaust fans in
cafeteria kitchens throughout Cumberland County Schools. All proposals submitted must meet or
exceed the specifications as outlined in the REQUEST FOR PROPOSAL.
Proposals shall be mailed or delivered to the following no later than the date and time noted
above:
Shayla Bannister, Director of Operations
Child Nutrition Services
CCS Operations Center
810 Gillespie Street
Fayetteville, NC 28306
Phone: (910) 678-2502
All proposals are confidential and will not become public knowledge until opened. Child Nutrition
Services reserves the right to award and/or reject any and/or all proposals and waive any
technicalities or irregularities. This contract will not be awarded solely on the basis of cost.
Rather the contract for this service will be awarded to a responsible vendor who best meets the
needs of the SFA based on services, abilities, reputation, performance, and cost. The SFA reserves
the right to determine the successful contractor on the basis of an individual item, group of items,
or any way determined to be in the best interest of the SFA.
With this solicitation, the SFA intends to award one contract and does not anticipate multiple
awards. Regardless, the SFA reserves the right to make multiple or partial awards.
The contract will be between the offeror and the SFA. The offeror shall provide assurances that all
operations addressed in the RFP will be conducted in a manner that is consistent with the goals of
the SFA’s Child Nutrition Program. All proposals received in response to this RFP which are
submitted in accordance with the instructions and restrictions contained in this General Terms
and Conditions will initially be considered for award; however, initial consideration of any
proposal will not constitute an assessment of its meeting the necessary qualifications, and any
proposal may be disqualified at any time during the process of evaluating proposals for failure to
meet any other terms or conditions contained anywhere else in the proposal request.
CCS Child Nutrition Services
RFP -
Request for Proposals
Page 2 of 7
The SFA reserves the right to waive any or all proposal irregularities, formalities, or other
technicalities, to be the sole and independent judge of quality and suitability of any products
offered, and may accept or reject any proposals in its entirety, or may reject any part of any
proposal without affecting the remainder of that proposal, and may award the individual items on
this proposal in any combination or any way to best serve the interests of its members as it
perceives those interests to be in its sole discretion.
It is not the policy of the SFA to purchase on the basis of low proposal price alone. All proposal
items are subject to evaluation and approval by the SFA. In evaluating the proposals received and
determining the best value for the SFA, the SFA may consider any combination of the following
criteria: (1) fee for service; (2) the reputation of the vendor and of the vendor’s goods and/or
services; (3) the extent to which the goods and/or services meet the needs of the SFA; (4) the
vendor’s location, service, etc.; (5) the vendor’s past performance with the SFA; (6) the probability
of continuous availability of the services offered; (7) the impact on the ability of the SFA to comply
with any applicable laws or rules; (8) the total long-term cost to the SFA to acquire the vendor’s
goods and/or services; (9) any other relevant factor that a public or private entity could consider in
selecting a vendor.
It is understood that understood that the SFA may use all means at their collective disposal to
evaluate the proposals received on these criteria, and the final decision as to the best overall offer,
both as to price and to suitability of the products and/or services offered to fit the needs of the
SFA, will be made by the Child Nutrition Director, the SFA Purchasing Officer, the SFA Finance
Officer and/or SFA designee.
Unless otherwise indicated in this RFP, “all or nothing” proposals are not acceptable and will be
rejected. The offeror must be willing to accept a partial award for any combination of the items
and/or services proposed and must be willing to share the business with any other successful
offerors.
The successful offeror(s) will be notified by “Notice(s) of Award” issued by the SFA.
The SFA reserves the right to require a performance bond as it is deemed necessary.
Award of a contract to one agency does not mean that the other proposals lacked merit, but that,
all factors considered, the selected proposal was deemed to provide the best value to Cumberland
County Schools Child Nutrition Services. CCS reserves the right not to award the Contract to the
Proposer with the lowest Quote/Cost.
CCS Child Nutrition Services
RFP -
Request for Proposals
Page 3 of 7
REQUEST FOR PROPOSALS
HOOD CLEANING SERVICES CONTRACT
TO CLEAN CAFETERIA HOODS, FILTERS AND EXHAUST FANS
FOR CUMBERLAND COUNTY SCHOOLS
NON-PROFIT CHILD NUTRITION PROGRAM
GENERAL INFORMATION
Intent
This Request for Proposal (RFP) is for the purpose of obtaining proposals and ultimately entering
into a contract for the cleaning of the kitchen hood systems which includes the hood system over
cooking equipment, the hood over dish machines, kitchen exhaust fans, and equipment on the roof
that is part of the kitchen hood system for 80 schools in Cumberland County’s non-profit Child
Nutrition Program, hereinafter referred to as the School Food Authority (SFA). This contract will
also include servicing approximately 8 schools that have a hood system within their culinary
classroom. The SFA reserves the right to add additional schools as needed with notice. All school
sites within the Cumberland County Schools are listed in Appendix A.
Specifications
Service on hood cleaning should include: Total ventilation exhaust system degreased from exhaust
fan to hood, including exhaust fan, shaft, filters, inside and outside of vent hood and replacement
of light bulbs (of same wattage/brightness) when necessary. All cleaning is to be to bare metal in
accordance with NFPA standards and practices for grease removal of exhaust systems per Code
96. Stainless steel polish is applied to each hood by hand.
Service on exhaust fans should include: Removal of safety screens, protect motors from water
damage, and clean dust build up from fan.
Fans and Hoods shall be fully operational upon work completion. There should be a complete
cleanup of all debris, trash, and material after completion of work. Hood systems, fans, and filters
are to be cleaned once annually. Any additional cleanings will be on an as-needed basis at the
authorization of the SFA.
Upon completion of the services provided, a seal displaying the company name and date of service
shall be affixed to each hood. A copy of the hood inspection report must be emailed to the SFA.
Additionally, a digital copy of the report must be uploaded to LivSafe, Compliance Engine or any
other software platform required by the local inspecting authority (including Fayetteville, Hope
Mills, Spring Lake, Stedman, Cumberland County).
Inspection and Testing
All services are subject to inspection and testing after completion. In the event a service is or does
not otherwise conform to specification requirements, it will be rejected and the contractor must
redo at the contractor’s expense.
CCS Child Nutrition Services
RFP -
Request for Proposals
Page 4 of 7
Service
Service must be completed between the hours of 7:30 A.M. to 3:30 P.M. Monday thru Thursday.
Contractor must complete this work no later than July 2, 2026 for a total of three Year Round
Schools and no later than August 10, 2026 for the remaining Traditional Schools. Please note:
School buildings are closed on Fridays during the summer months (mid-June through mid-August.)
Pre-Bid Conference
A pre-bid conference has been scheduled for Wednesday, April 15, 2026 at 2:30p.m. in the
cafeteria at Douglas Byrd High School, 1624 Ireland Drive, Fayetteville, NC 28304. There will be
an opportunity for prospective bidders to ask questions and examine samples of the equipment to
be serviced in the contract.
Requests for Clarification
The SFA will not be bound by or be responsible for any interpretations or conclusions drawn from
this RFP. All questions or requests for clarification or additional information must be submitted
in writing by Thursday, April 16th, 2:30p.m. These written questions or requests must be
submitted to Shayla Bannister, Director of Operations (shaylabannister@ccs.k12.nc.us) or fax
(910) 678-2542. Signed faxed messages will be treated as written questions. Any questions the
SFA feels are pertinent to all interested vendors will be posted on the CCS website,
www.cn.ccs.k12.nc.us, as addenda to the RFP. Any information given verbally by and CCS
employee shall not be considered binding. In no event may a contractor rely on any oral statement
or communication by the CCS or its’ agents, advisors or consultants.
Procurement Method
A competitive proposals process will be used to procure services from the offeror. All
procurement transactions shall be conducted in a manner that provides maximum free and open
competition consistent with Federal regulations as defined in 7 CFR 3016.
Conflict of Interest
All offeror must disclose in writing with their proposal the name of any employee of CCS who
owns, directly or indirectly, an interest of five percent (5%) or more in the offeror’s firm or any of
its branches or subsidiaries. By submitting a PROPOSAL, the offeror certifies that there is no
relationship between the offeror and any person or entity which is or gives the appearance of a
conflict of interest related to this RFP or project.
Proposal Submission
All submissions of written proposal must include:
• Pricing: Billing rates and all other billable charges that may apply.
• References: Names, addresses, and telephone numbers of a minimum of five (5) clients for
whom the offeror has provided similar services during 2025-2026. The SFA may check
references listed by the offeror.
CCS Child Nutrition Services
RFP -
Request for Proposals
Page 5 of 7
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.