Worth Avenue Commercial District Maintenance Program

Project Description: INTRODUCTION:
The Town of Palm Beach, Florida (“the Town”), is hereby requesting proposals from qualified firms to provide contractual cleaning, landscape, and garden maintenance services within the Worth Avenue Commercial District.
The location/area to be maintained include those within the public right of way and easements on Worth Avenue, between Cocoanut Row and South Ocean Boulevard, including the improvements contained within and adjacent to the intersections of Cocoanut Row and South Ocean Boulevard, and the area surrounding the clock tower at the east terminus of Worth Avenue. The area also includes the public right of way of Cocoanut Row between Peruvian Avenue and Worth Avenue, Hibiscus Avenue between Peruvian Avenue and Worth Avenue, and South County Road between Peruvian Avenue and the mid-block alley south of Worth Avenue. All sidewalks that are constructed with decorative tabby concrete, whether they are located in the right of way or not, are to be maintained under this contract.
The work generally includes cleaning, landscape, and garden maintenance (including turf and planter areas), bi-annual pressure washing of the tabby sidewalk, crosswalks and concrete curbing and gutter (in Late April and late October), and once a year sealing (after the pressure washing in October). The Town requires that a maintenance schedule be established, approved by the Contract Coordinator and followed by the awarded contractor.
SUBMISSION:
The Town only accepts online submittal of proposals through Bonfire, the eProcurement platform linked to the Town website, promoting a greener footprint.
No proposer may withdraw their proposals for a period of one hundred and twenty (120) days from the date set for the opening thereof.
NON-MANDATORY PRE-PROPOSAL CONFERENCE
A NON-MANDATORY Pre-Proposal Conference will be held virtually via the Microsoft Teams meeting platform. Date/Time are specified in the "Events" section. To join the meeting please see the instructions included under "Files" or copy/paste the URL in the "Events" section into your browser. Attendance is strongly encouraged as this will be the only forum to seek clarification directly from Project Manager and Town staff.
AWARD:
Award shall be made to the Proposer which offers the best value to the Town. The Town reserves the right to reject any and all proposals, to waive non-material irregularities or technicalities and to re-advertise for all or any part of this solicitation as deemed in its best interest. The Town shall be the sole judge of its best interest.
TERM:
The duration of the contract based on this request for proposals shall be for a period of one (1) year with four (4) optional one-year periods, based on satisfactory performance, budget authorization and mutual agreement, for a maximum contract duration of five (5) years.
RESPONSIBLE VENDOR DETERMINATION:
Respondent is hereby notified that Section 287.05701, Florida Statutes, requires that the Town of Palm Beach may not request documentation of or consider a vendor’s social, political, or ideological interest when determining if the vendor is a responsible vendor.
QUESTIONS:
Questions related to this solicitation should be submitted through Bonfire using the Messages/Vendor Discussion feature.
CONTACT:
For help with creating an account or submitting a bid, please contact Bonfire Help Desk:
Phone: 1 (800) 354-8010
Email: support@gobonfire.com
For all other questions, please contact the designated Procurement representative:
Ryan Canterbury, Senior Procurement and Contract Agent
Phone: (561) 227-7002
Email: rcanterbury@townofpalmbeach.com
Due to the Cone of Silence, all communications regarding this solicitation shall be handled solely by Town Procurement Representatives.