Auditing Services
| Location: | Texas |
|---|---|
| Posted: | Sep 26, 2024 |
| Due: | Oct 18, 2024 |
| Agency: | Houston Independent School District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 25-09-11 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | RFQ |
| Status | Issued |
| Number | 25-09-11 (Auditing Services) |
| Issue Date & Time | 9/26/2024 01:00:03 PM (CT) |
| Close Date & Time | 10/18/2024 10:00:00 AM (CT) |
| Question Cut Off Date | 10/10/2024 03:00:00 PM (CT) |
| Notes |
REQUEST FOR QUALIFICATIONS (RFQ)
INVITATION FOR VENDOR RESPONSE
Dear Vendor,
The Houston Independent School District is interested in receiving statements of qualifications ("SOQ" or "Proposals") from qualified individuals and/or organizations ("Vendor") for the procurement of select goods and/or services, as specified within this Request for Qualifications ("RFQ" or "Solicitation").
HISD Project Number:
25-09-11
Project Name: Auditing Services
In accordance with Houston ISD policies and procedures, HISD schools and/or departments are authorized to engage with "Approved Vendors" only. An HISD Approved Vendor is one that has been authorized for use upon having met a set of pre-determined criteria through a formal procurement process and awarded a contract ("Contract", "Agreement", or "Project") upon approval by the HISD Board of Education.
The first step in obtaining Approved Vendor status is to respond to this solicitation and submit all required information and documentation. Upon completion of the Project evaluation process and verification of compliance with HISD's liability insurance requirements and Minority/Women Owned Business Enterprises (MWBE) Program, one or more Vendors will be recommended to the Board of Education for contract award. Once the HISD Board of Education formally approves the selected Vendor(s) for award, the HISD Purchasing Services department will issue a Notice of Award letter, affirming the awarded Vendor(s) status as an Approved Vendor for this specific Project.
The tentative term of this Project is from December 13, 2024, through December 12, 2025
, with four (4)
automatic
annual renewals, not to extend beyond December 12, 2029. Thereafter, HISD at its sole discretion may elect to either extend the Project for a term not to exceed 90 days for business continuity purposes, if needed.
Pre-Proposal Conference:
A Pre-Proposal conference will be held virtually via Microsoft Teams at 3:00
PM
CST on October 8, 2024. Vendors interested in participating in the Pre-Proposal Conference must RSVP by registering with the link provided below. Please include the following information in your registration: Vendor company name, attendee first and last name, and email address.
The HISD Category Specialist assigned to this solicitation is listed below. Questions pertaining to the solicitation process or to the scope or specifications contained in this Solicitation must be submitted via the electronic bidding portal under the "Questions" tab by the deadline specified within the RFQ. Answers to all questions received will be posted as an Addendum to this RFQ within the electronic bidding portal.
Thank you in advance for your participation in this solicitation.
Sincerely,
Category Specialist Name: Wanda Pleasant
Email Address:
wpleasan
@HoustonISD.org
Office Main Number: 713-556-6515
Direct Line:
713-556-6547
Purchasing Services Department
Houston Independent School District
Hattie Mae White Educational Support Center
4400 West 18th Street
Houston, TX 77092
Keep up with the latest news from HISD:
www.HoustonISD.org
|
| Name | Wanda Pleasant |
| Address |
4400 West 18th Street
Route 1 Houston, TX 77092-8501 USA |
| Phone | (713) 556-6547 |
| Fax | |
| wpleasan@HoustonISD.Org |
Bid Attachments
| File Name | Description | File Size |
|
||
| RFx Part II Agreement Terms and Conditions Revised (swl 11.9.2021)_Rev1.pdf (please login to view this document) | AGREEMENT PART II (HISD STANDARD TERMS & CONDITIONS): These Standard Terms & Conditions are requirements that are binding upon award of a HISD Contract to the selected vendor(s). These terms communicate the District’s expectations in regard to the vendor's performance in connection with the District’s purchases. | 460 KB |
| RFQ_Part_I_Scope_of_Work_25-09-11.pdf (please login to view this document) | RFQ - AGREEMENT PART I / SCOPE OF WORK & SPECIFIC CONDITIONS: Vendors must review thoroughly the attached SOW and specific conditions associated with this RFQ and upload an official proposal in response to this solicitation under the "Response Attachments" tab. | 362 KB |
| VENDOR_FORM_Execution_of_Offer_25-09-11.pdf (please login to view this document) | VENDOR FORM Execution of Offer: Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" Tab. | 264 KB |
| FORM B - MWBE Participation Plan_2021.pdf (please login to view this document) |
Form B: MWBE Participation Plan: Vendor must download this form, complete it, and upload completed and signed form under "Response Attachments" tab.
IMPORTANT: M/WBE documents are a part of Proposer’s evaluation. This documentation is required for your proposal to be evaluated by the district. HISD will determine whether the Proposer’s efforts meet the minimum standards of “Good Faith Effort” consistent with the district’s policy on the participation of M/WBEs. Failure to provide the required M/WBE documentation will be considered non-compliant. If a company is deemed non-compliant, it can lead to disqualification from the provision of goods and services to the district for current and/or future projects. |
152 KB |
| VENDOR FORM Certificate of Insurance.pdf (please login to view this document) | Certificate of Liability Insurance (ACORD Form) and Insurance Verification Form: All prospective vendors must provide both a Certificate of Liability Insurance (ACORD form) and an Insurance Verification Form signed by the insurance agent/broker. The sample ACORD form provided herein displays the types of coverage and limits required of all vendors by the HISD Risk Management department. Both forms must be uploaded under the "Response Attachments" tab. | 824 KB |
| VENDOR FORM HB 1295 - Certificate of Interested Parties.pdf (please login to view this document) |
HB 1295 - Certificate of Interested Parties: Vendor must complete the form online at https://www.ethics.state.tx.us/filinginfo/1295/ and upload the completed and signed form under the "Response Attachments" tab." Ensure to name "Houston ISD" as the Governmental Entity and the RFP Number referenced in this solicitation as the Contract ID Number.
|
726 KB |
| VENDOR FORM W-9 (Rev. 3-2024).pdf (please login to view this document) | IRS FORM W-9 (Rev. 3-2024): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" tab. Vendors must ensure that the Legal Name and the Taxpayer Identification Number (TIN) entered on this form matches exactly with the information referenced in their IRS income tax return. | 137 KB |
| VENDOR FORM Conflict of Interest.pdf (please login to view this document) |
Conflict of Interest Questionnaire (Form CIQ): Vendors must download this form, complete it, and upload completed and signed form under the "Response Attachments" tab. If the prospective vendor doesn't have any conflict of interest to disclose, then enter your individual or company name on line 1, enter "Not Applicable" or "N/A" on line 3, and then sign and date on line 7.
|
704 KB |
| VENDOR_FORM_Reference_Survey 25-09-11.pdf (please login to view this document) | Reference Survey: The Evaluation Committee considers Vendor’s reputation and the quality of Vendor’s goods or services in the evaluation of this Proposal. To aid in this process, the District requests that Proposer send the attached Vendor Form: Performance Evaluation Survey (Survey) to three (3) valid references. Proposer’s sole responsibility is to ensure that Surveys are sent to Vendor’s desired references. Recipients must return the completed survey to HISD by the method(s) outlined on the Survey. The District will not accept a Survey returned by Vendor or a Survey returned after the assigned deadline. | 487 KB |
| VENDOR_FORM_-_Criminal_History_Background_Check_25-09-11 (FILLABLE).pdf (please login to view this document) | VENDOR FORM - CRIMINAL HISTORY BACKGROUND CHECK CERTIFICATION: All vendors are required to download this form and then upload a completed and signed copy under the "Response Attachments" tab. The purpose of this form is for vendors to indicate whether their engagement with Houston ISD under this project/contract will involve direct contact with students, as defined within the form. | 239 KB |
| VENDOR FORM - HISD Fingerprint Appointment Registration.pdf (please login to view this document) | HISD FINGERPRINT APPOINTMENT REGISTRATION FORM: All vendors who may or will have direct contact with students and continuing duties in connection with this contract must be fingerprinted as indicated in the Solicitation. Vendors should provide a copy of this form to their employees and/or subcontractor employees so that they may schedule an appointment to be fingerprinted. All employees/subcontractor requiring to be fingerprinted should not perform services in connection with this contract until HISD has reviewed their criminal history background and cleared them to perform services. | 351 KB |
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See also
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...and Continuity of Care, H.16 - Quality Assurance Plan (QAP), Attachment11-Quality Assurance Plan... ...
JUSTICE, DEPARTMENT OF
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...elect to either extend the Project for a term not to exceed 90 ...
Houston Independent School District
Bid Due: 6/17/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.