RFP 2025-020 Contract Monitoring Services for Inmates of WVRJA
| Location: | Virginia |
|---|---|
| Posted: | Oct 21, 2024 |
| Due: | Nov 12, 2024 |
| Agency: | Roanoke County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2025-020 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2025-020
|
| Bid Title: |
RFP 2025-020 Contract Monitoring Services for Inmates of WVRJA
|
| Category: | Health Services |
| Status: | Open |
|
Attachment Preview
ROANOKE COUNTY
FINANCE & MANAGEMENT SERVICES DEPARTMENT
PURCHASING DIVISION
REQUEST FOR PROPOSAL
Professional Services
RFP # 2025-020
Contract Monitoring Services for WVRJA
OPENING DATE: November 12, 2024
OPENING TIME: 2:00 P.M.
The Request for Proposal and related documents may be obtained during normal
business hours from the Purchasing Division, at the Roanoke County Administration
Building, 5204 Bernard Drive, Suite 300F, Roanoke, VA 24018. This document may be
viewed and/or downloaded from the County of Roanoke Purchasing Division’s website at
https://www.roanokecountyva.gov/bids.aspx. If you have any problems accessing the
documents, you may contact Purchasing at (540) 772-2061.
THIS PUBLIC BODY DOES NOT DISCRIMINATE
AGAINST FAITH-BASED ORGANIZATIONS
DATE of RFP: October 21, 2024
Project: 2025-020
RFP for Medical Contract Monitoring for WVRJA
Page 1 of 42
Revised 8/2019
REQUEST FOR PROPOSAL (RFP)
RFP No. 2025-020
Issue Date: October 21, 2024
Title: Contract Monitoring Services for WVRJA
Issued By: County of Roanoke
Roanoke County Administration Building
Purchasing Division
5204 Bernard Drive, SW, Suite 300-F
Roanoke, VA 24018-0798
Phone (540) 772-2020
Email: drago@roanokecountyva.gov
Sealed proposals will be received on or before 2:00 P.M., November 12, 2024 for furnishing the
services and/or items described herein. The time of receipt shall be determined by the time clock stamp
in the Purchasing office.
All questions must be submitted before 5:00 p.m. on November 6, 2024. If necessary, an addendum
will be issued and posted to the County website on the Current Bids/RFP Requests tab at
https://www.roanokecountyva.gov/bids.aspx.
If proposals are hand delivered or mailed, send directly to the Purchasing Division at the address listed
above. If the Roanoke County Administration Building is closed for business at the time scheduled for
the proposal opening, the sealed proposal will be accepted and opened on the next business day of
the County, at the originally scheduled hour.
THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST FAITH-BASED ORGANIZATIONS.
The County reserves the right to cancel this RFP and/or reject any or all proposals and to waive any
informalities in any proposal.
This section is to be completed by the Offeror and this page must be returned with the proposal. In
compliance with this request for proposal and subject to all terms and conditions imposed herein, which
are hereby incorporated herein by reference, the undersigned offers and agrees to furnish the services
and/or items requested in this solicitation if the undersigned is selected as the successful Offeror.
Unless the proposal is withdrawn, the Offeror agrees that any prices or terms for such proposal shall
remain valid for sixty (60) days after opening. Notices of proposal withdrawal must be submitted in
writing to the Purchasing Division.
Legal Name and Address of Firm:
_________________________________________Date:___________________________________
_________________________________________By:_____________________________________
(Signature in Ink)
_________________________________________Name:__________________________________
(Please Print)
__________________________ Zip: ___________Title:____________________________________
Phone: __________________________________FAX:____________________________________
Email: _____________________________ Business License# _____________________________
Virginia State Corporation Commission Identification Number: _______________________________
Project: 2025-020
RFP for Medical Contract Monitoring for WVRJA
Page 2 of 42
Revised 8/2019
TABLE OF CONTENTS
REQUEST FOR PROPOSAL NO. 2025-020
Contract Monitoring Services for WVRJA
Contents
INTRODUCTION............................................................................................................. 4
SECTION 1. PURPOSE. .............................................................................................. 6
SECTION 2. BACKGROUND. ..................................................................................... 6
SECTION 3. INSTRUCTIONS TO OFFERORS........................................................... 6
SECTION 4. MISCELLANEOUS. ................................................................................ 9
SECTION 5. PROTESTS. .......................................................................................... 11
SECTION 6. SERVICES AND/OR ITEMS REQUIRED. ............................................ 11
SECTION 7. EVALUATION CRITERIA. .................................................................... 16
SECTION 8. SELECTION PROCESS. ...................................................................... 16
SECTION 9. INFORMATION ON CONTRACT TO BE AWARDED. ......................... 18
Project: 2025-020
RFP for Medical Contract Monitoring for WVRJA
Page 3 of 42
Revised 8/2019
INTRODUCTION
COUNTY OF ROANOKE, VIRGINIA
REQUEST FOR PROPOSAL
FOR
Contract Monitoring Services for WVRJA
RFP NUMBER 2025-020
The County of Roanoke, Virginia, for Western Virginia Regional Jail is seeking
proposals and qualifications from Offerors to provide medically necessary services that
are cost effective and maintain a level of quality in accordance with standards
established by the Commonwealth of Virginia Board of Corrections (BOC); the National
Commission on Correctional Health Care (NCCHC); and the American Correctional
Association (ACA). The facility is currently ACA accredited. The expectation is that the
provider will maintain current accreditations. A proposal may not be altered after
opening. The proposal must stay in effect for one hundred twenty (120)
days after the closing.
This Contract should be in accordance with all terms, conditions and specifications as set
out in this Request for Proposal (RFP). The RFP and related documents may be obtained
during normal business hours from the Purchasing Division, (540) 772.2020. This
document may be viewed and/or downloaded from the County of Roanoke Purchasing
Division’s
Current
Bid
Opportunities
website
at
https://www.roanokecountyva.gov/bids.aspx. If you have any problems accessing the
documents, you may contact Purchasing at (540) 772-2020 or
drago@roanokecountyva.gov.
Proposals, to be considered and evaluated, must be sealed and received on or before
2:00 p.m. on November 12, 2024 in the Purchasing Division, County of Roanoke, 5204
Bernard Drive SW, Suite 300- F Roanoke VA 24018. Proposals appropriately received
will be opened at this time. Proposals received after 2:00 p.m. will not be accepted
or considered. The time of receipt shall be determined by the time clock stamp in the
Purchasing Office, or if it is not working, such time shall be determined by the Purchasing
official who is to open the proposals. Faxed or e-mailed proposals are not acceptable.
Each proposal, one (1) original, marked as such and three (3) copies, marked as
such, must be appropriately signed by an authorized representative of the Offeror, and
must be submitted in a sealed envelope or package. A removable media storage device
containing two (2) digital copies of the proposal, one as submitted, and one redacted to
remove all confidential and proprietary material, must be included in the proposal
packet. The notation “Healthcare for Inmates of the Western Virginia Regional
Jail”, RFP No. 2025-020 and the specified opening time and date must be clearly
marked on the front of that sealed envelope or package. If the Roanoke County
Administration Building is closed for business at the time scheduled for the proposal
Project: 2025-020
RFP for Medical Contract Monitoring for WVRJA
Page 4 of 42
Revised 8/2019
opening, the sealed proposal will be accepted and opened on the next business day of
the County, at the originally scheduled hour.
The County of Roanoke, Virginia, and its officers, employees or agents will not be
responsible for the opening of a proposal envelope or package prior to the scheduled
opening if that envelope or package is not appropriately sealed and marked as specified.
The County of Roanoke, Virginia reserves the right to cancel this RFP and/or reject any
or all proposals, to waive informalities in any proposal, to award any whole or part of a
proposal, and to award to the Offeror whose proposal is, at the sole discretion of the
County of Roanoke, determined to be in the best interest of the County.
Project evaluation and award will be accomplished in accordance with this RFP and
Section 10.9 of the County of Roanoke Procurement Policy & Procedures Manual. If an
award of a contract is made, notification of such award will be posted for public review on
the County of Roanoke Purchasing Division’s website under Current Bid Opportunities at
https://www.roanokecountyva.gov/bids.aspx or you may contact Purchasing directly at
(540) 772-2020 to request a copy of the award notification.
Unless the proposal is withdrawn, the Offeror agrees that any prices or terms for such
proposal shall remain valid for sixty (60) days after opening. Notices of proposal
withdrawal must be submitted in writing to the Purchasing Manager.
Inquiries regarding this RFP should be directed Dawn M. Rago, at (540) 283-8150 or via
email at drago@roanokecountyva.gov. Inquiries for information regarding procurement
procedures and/or proposal submission shall be directed to the Purchasing Division.
If you download this RFP from the County website and intend to submit a proposal,
you should notify Purchasing that you have done so. However, each Offeror is
solely responsible for ensuring that such Offeror has the current, complete version
of the RFP documents, including any addenda, before submitting a proposal. The
County is not responsible for any RFP obtained from any source other than the
County. Contact Purchasing by phone at (540) 772-2020, or by email at
drago@roanokecountyva.gov.
Respectfully,
Dawn M. Rago
Senior Buyer
Date: October 21, 2024
Project: 2025-020
RFP for Medical Contract Monitoring for WVRJA
Page 5 of 42
Revised 8/2019
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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