RFP 2M26-8 ADA Self Evaluation Assessment & Transtition Plan

Date: September 21, 2026
Subject: REQUEST FOR PROPOSAL (RFP 2M26-8)
To Provide Professional Services
for the Preparation of Americans with Disabilities Act (ADA) Self
Evaluation Report and Transition Plan
To interested and qualified firms:
The City of Alhambra, Public Works Department is soliciting Proposals from
qualified firms to provide Professional Services for the Preparation of
Americans with Disabilities Act (ADA) Self Evaluation Report and
Transition Plan.
Interested and qualified firms shall submit five (5) copies of their Proposals and
one (1) pdf file on thumb drive no later than 4:00 PM on Thursday, October 22,
2026 to:
Melissa Ramos
Deputy Director, Public Works Department
City of Alhambra
111 S First Street
Alhambra, CA 91801
If you have any questions, please contact Melissa Ramos via email:
mramos@alhambraca.gov
All questions shall be submitted 6 working days prior to the proposal due date.
In the subject line write: ADA Assessment
This RFP and Attachments are posted on the City's web-site under City Bid
Notices/RFPs.
Please review the requirements of the RFP and submit your proposal by the date
specified.
Issued by:
Melissa Ramos
_________________________________
Melissa Ramos
Deputy Director, Public Works Department
City of Alhambra

Date: September 21, 2026
REQUEST FOR PROPOSAL (RFP 2M26-8)
To Provide Professional Services
for the Preparation of Americans with Disabilities Act (ADA) Self Evaluation Report and
Transition Plan
A. RFP INFORMATION
The City of Alhambra, Public Works Department is soliciting Proposals from qualified firms to
provide Professional Services for the Preparation of Americans with Disabilities Act (ADA)
Self Evaluation Report and Transition Plan.
This RFP and Attachments are posted on the City's web-site under City Bid Notices/RFPs.
B. PROJECT DESCRIPTION AND REQUESTED SERVICES
The City of Alhambra is seeking proposals from qualified vendors to provide Professional
Services for the Preparation of ADA Self Evaluation Report and Transition Plan.
The following is a general outline of the scope of work to be provided by the Consultant. While
it is believed that this scope includes all elements essential to complete the project, proposing
firms are advised to include any items that they believe may be necessary to complete the
project. Proposing firms may also note any required items that they believe may be excessive or
unnecessary. The cost of such items should be separately noted in their proposals. Services
required to complete this update shall include:
Upon acceptance of the successful response to this Request for Proposals (RFP), the selected
firm will utilize the "Scope of Work" as part of the contract entered with the City. The selected
firm will be expected to perform all technical and other analyses necessary to complete the scope
of work, including but not limited to, the following:
1. Identify City programs, activities, and services that may be discriminatory to people with
disabilities and identify any existing obstacles limiting accessibility;
2. Review City policies, practices, and procedures which govern the administration of City
programs, activities, and services;
3. Provide a detailed outline of methods necessary to remove program accessibility barriers;
4. Conduct ADA compliance evaluation of City buildings and park amenities; and
5. Prepare the City's ADA Self Evaluation and Transition Plan.
The scope of services for this project shall include, but is not limited to, the following:
Task 1 - Oversee Development and Execution of Self Evaluation Report and ADA
Transition Plan
1. The consultant shall develop a process, procedures, and forms needed to conduct the
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REQUEST FOR PROPOSAL (RFP 2M26-8)
To Provide Professional Services
for the Preparation of Americans with Disabilities Act (ADA) Self Evaluation Report and Transition Plan
Self- Evaluation of the City's programs, activities, and services for ADA requirement
compliance, including the compilation of the final Self Evaluation report.
a. Develop a master list of City programs, services, and activities; accessibility
policies; disability customer service training; communication practices; available
information on accessibility, etc.
b. Review appropriate City plans, reports, and programs as well as meet with City
staff to gain insight into the City's facilities and programs in order to identify
issues, which may be discriminatory to people with disabilities. The review will
also include City policy documents that affect the public. The review should
evaluate the current level of program accessibility, including eligibility
requirements, participation requirements, facilities used, transportation,
communication, grievance procedures, and emergency procedures.
c. Administer Barrier Assessment Surveys to collect information on each program
and activity. Surveys should encourage staff to provide details regarding forms
and methods used to advertise program or department activities and services,
profile of current participants, the types of equipment and materials used, testing
and entrance requirements, amount of staff training, and list any specific
modifications that are needed or have been provided in the past.
d. Based on Barrier Assessment Surveys and policy reviews, evaluate the
effectiveness of existing ADA program services and provide recommendations
where deficiencies are identified.
e. Summarize the data and findings in the Self Evaluation and ADA Transition
Plan, including Barrier Assessment Surveys and Access Compliance Assessment
Reports for City buildings, parks, programs, communications, open spaces, and
public rights-of-way as described in Task 2 and Task 3 below.
f. Meet with City staff at least three times, including a kick-off meeting, interim
progress meeting, and completion meeting. This will be in addition to any
required site visits and City staff meetings deemed necessary by the consultant
for self-evaluation investigations and document research.
Task 2 - Conduct Comprehensive Facility Surveys and Barrier Assessments
1. Buildings
a. Identify which City buildings are subject to the requirements of the ADA, and
develop assessments, including but not limited to, path of travel and Barrier
Assessment Surveys, listing each item. This includes City-owned parking
garages and tenant occupied City- owned buildings, including but not limited to,
common areas throughout such buildings.
b. Conduct Barrier Assessment Surveys with field reviews of all public buildings in
Alhambra that provide programs, services, or activities to the public, as
appropriate. The Surveys will identify physical barriers in each facility that could
limit accessibility and compare each facilities to the State Title 24 Building Code
and the Federal ADA Accessibility Guidelines (ADAAG).
i. Based on the Barrier Assessment Surveys, develop Access Compliance
Assessment Reports (ACARs) in order to support the comprehensive
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REQUEST FOR PROPOSAL (RFP 2M26-8)
To Provide Professional Services
for the Preparation of Americans with Disabilities Act (ADA) Self Evaluation Report and Transition Plan
assessment process, which shall include:
1. executive summary;
2. as-build verifications as it relates to ADA access;
3. barrier description and severity rating to measure relative impact
to access;
4. digital photograph(s) and documentation of each barrier;
5. reference drawings/maps showing the specific location of the
barrier;
6. proposed solution(s) to eliminate the barrier; and
7. individual detailed cost estimates for each solution.
c. The consultant shall review all ACARs and develop facility diagrams for each
building showing interior and exterior areas to be included in the ADA Transition
Plan as appropriate, and provide a comprehensive report. The consultant shall
summarize the ACARs and identify issues that may limit physical access to
individuals with disabilities to public areas where program, services, or activities
take place. Each section of the Self Evaluation Report shall include a feasible
solution, cost estimate for eliminating each barrier and the priority level of the
project.
d. Refer to Appendix A for a table that includes all City-owned buildings.
2. Parks and Open Spaces
a. Identify which parks, trails, outdoor facilities, and open spaces are subject to the
requirements of the ADA, and develop Barrier Assessment Surveys, listing each
item.
b. Conduct Barrier Assessment Surveys with field reviews of all parks, trails,
outdoor facilities, and open spaces in Alhambra that provide programs, services,
or activities to the public, as appropriate. The Surveys will identify physical
barriers in each park, trail, outdoor facility, and open space that could limit
accessibility as identified in the State Title 24 Building Code and the Federal
ADA Accessibility Guidelines (ADAAG).
i. Based on the Barrier Assessment Surveys, develop Access Compliance
Assessment Reports (ACARs) in order to support the comprehensive
assessment process, which shall include:
1. executive summary;
2. as-build verifications as it relates to ADA access;
3. barrier description and severity rating to measure relative impact
to access;
4. digital photograph(s) and documentation of each barrier;
5. reference drawings/maps showing the specific location of the
barrier;
6. proposed solution(s) to eliminate the barrier; and
7. individual detailed cost estimates for each solution.
c. The consultant shall review all ACARs and develop facility diagrams showing
areas to be included in the ADA Transition Plan as appropriate, for each park,
trail, outdoor facility, and open space. The consultant shall summarize the
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REQUEST FOR PROPOSAL (RFP 2M26-8)
To Provide Professional Services
for the Preparation of Americans with Disabilities Act (ADA) Self Evaluation Report and Transition Plan
ACARs and identify issues that may limit physical access to individuals with
disabilities to public areas where program, services, or activities take place. Each
Section of the Self Evaluation Report shall include a feasible solution, cost
estimate for eliminating each barrier and the priority level of the project.
d. Refer to Exhibit A for a table identifying all parks and park facilities.
3. Public Rights-of-Way
a. Identify which public rights-of-way, including but not limited to, crosswalks,
pathways, sidewalks, and curb ramps, are subject to the requirements of the
ADA, and develop Barrier Assessment Surveys, listing each item.
b. Conduct Barrier Assessment Surveys with field reviews of all public rights-of-
way in Alhambra, as appropriate. The Surveys will identify physical barriers in
public rights- of-way that could limit accessibility and compare these areas to the
draft Public Rights of Way Guideline (PROWAG) from the U.S. Access Board,
the Federal Highway Administration's California Edition of the Manual on
Uniform Traffic Control Devices (MUTCD), California Code of
Regulations/Title 24, State Title 24 Building Code, and the Federal ADA
Accessibility Guidelines (ADAAG).
i. Based on the Barrier Assessment Surveys, develop Access Compliance
Assessment Reports (ACARs) in order to support the comprehensive
assessment process, which shall include:
1. executive summary;
2. as-build verifications as it relates to ADA access;
3. barrier description and severity rating to measure relative impact
to access;
4. digital photograph(s) of each barrier to access;
5. reference drawings/maps showing the specific location of the
barrier;
6. proposed solution(s) to eliminate the barrier; and
7. individual detailed cost estimates for each solution.
c. The consultant shall review all ACARs and develop facility diagrams showing
all areas to be included in the ADA Transition Plan, as appropriate. The
consultant shall summarize the ACARs and identify issues that may limit
physical access to individuals with disabilities to public rights-of way. Each
section of the Self Evaluation Report shall include a feasible solution, cost
estimate for eliminating each barrier and the priority level of the project.
4. City Programs and Services
a. Identify which City programs and services including but not limited to, classes,
workshops, meetings, and events, are subject to the requirements of the ADA,
and develop Barrier Assessment Surveys, listing each item.
b. Conduct Barrier Assessment Surveys with field reviews of all City programs and
services, as appropriate. The Surveys will identify barriers in City programs and
services that could limit accessibility.
i. Based on the Barrier Assessment Surveys, develop Access Compliance
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REQUEST FOR PROPOSAL (RFP 2M26-8)
To Provide Professional Services
for the Preparation of Americans with Disabilities Act (ADA) Self Evaluation Report and Transition Plan
Assessment Reports (ACARs) in order to support the comprehensive
assessment process, which shall include:
1. executive summary;
2. barrier description and severity rating to measure relative impact
to access;
3. reference drawings/maps showing the specific characteristics of
the barrier;
4. proposed solution(s) to eliminate the barrier; and
5. individual detailed cost estimates for each solution.
c. The consultant shall review all ACARs and develop drawings/diagrams showing
all programs and services to be included in the ADA Transition Plan, as
appropriate. The consultant shall summarize the ACARs and identify issues that
may limit physical or other access to individuals with disabilities to City
Programs and Services. Each section of the Self Evaluation Report shall include
a feasible solution, cost estimate for eliminating each barrier and the priority
level of the project.
5. City Communications and Webpages
a. Identify which City communications and webpages including but not limited to,
sign-up forms, registration forms, and website formatting, are subject to the
requirements of the ADA and develop Barrier Assessment Surveys, listing each
item.
b. Conduct Barrier Assessment Surveys and review all City communications and
webpages, as appropriate. The Surveys will identify barriers in City
communications and webpages that could limit accessibility.
i. Based on the Barrier Assessment Surveys, develop Access Compliance
Assessment Reports (ACARs) in order to support the comprehensive
assessment process, which shall include:
1. executive summary;
2. barrier description and severity rating to measure relative impact
to access;
3. reference drawings/diagrams showing the specific characteristics
of the barrier;
4. proposed solution(s) to eliminate the barrier; and
5. individual detailed cost estimates for each solution.
c. The consultant shall review all ACARs and develop drawings/diagrams showing
all communications and applicable webpages to be included in the ADA
Transition Plan. The consultant shall summarize the ACARs and identify issues
that may limit physical or other access to individuals with disabilities to City
Communications and Webpages. The Self Evaluation Report shall include a
feasible solution, cost estimate for eliminating each barrier and the priority level
of the project.
Task 3 - Comprehensive ADA Self Evaluation and Transition Plan
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REQUEST FOR PROPOSAL (RFP 2M26-8)
To Provide Professional Services
for the Preparation of Americans with Disabilities Act (ADA) Self Evaluation Report and Transition Plan
1. Develop a comprehensive ADA Self-Evaluation and Transition Plan based upon the
results of the barrier assessments, policy reviews, and City staff guidance. The ADA
Transition Plan shall include all requisite information necessary to comply with Title II
of the ADA for such a plan, including but not limited to, the following:
a. methodology for the self-evaluation of existing barriers to accessibility including
how to remove them;
b. summary of findings of the self-evaluation of facilities, policies, programs, and
practices;
c. recommendations of remedial measures to correct deficiencies and a
methodology for the prioritization of barrier remediation;
d. cost estimates of remediation measures;
e. implementation schedule that includes milestones or measures of achievement
for monitoring implementation;
f. procedures and forms for monitoring implementation;
g. procedures for periodically reviewing and updating the ADA Transition Plan;
h. procedures and forms for performing evaluations of additional barriers;
i. procedures and forms for filing Requests for Accommodation;
j. list of references and contact information for ADA and accessibility related
resources; and
k. identification of the official(s) who will be responsible for implementation of the
plan.
2. Present the draft ADA Transition Plan, and subsequently, the final proposed ADA
Transition Plan and findings to City staff.
3. Finalize the ADA Transition Plan and present the finding to the City Council.
4. Provide six (6) bound copies of the final Self-Evaluation Report and ADA Transition
Plan to the City.
a. Provide editable electronic copies in both Microsoft Word and PDF formats. All
data files and project maps and drawings associated with the Self-Evaluation
Report and the ADA Transition Plan shall be delivered to the City and become
the property of the City.
5. Both the Self-Evaluation Report and the ADA Transition Plan shall be completed within
nine (9) months of the first meeting with City staff.
Summary of Deliverables
The following list includes, but is not limited to, all anticipated deliverables required to
complete the project and shall be provided by the Consultant as part of the performance
of this contract:
1. Self Evaluation process recommendations including proposed procedures and
forms;
2. Draft Barrier Assessment Surveys for all City Buildings, Parks, Open Spaces,
Public Rights-of-Way, Programs, Services, Communications, and Webpages
subject to the requirements of the ADA, in hard-copy and electronic formats;
3. Final Barrier Assessment Surveys for all City Buildings, Parks, Open Spaces,
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REQUEST FOR PROPOSAL (RFP 2M26-8)
To Provide Professional Services
for the Preparation of Americans with Disabilities Act (ADA) Self Evaluation Report and Transition Plan
Public Rights-of-Way, Programs, Services, Communications, and Webpages
subject to the requirements of the ADA, in hard-copy and electronic formats;
4. Draft Access Compliance Assessment Reports for all City Buildings, Parks,
Open Spaces, Public Rights-of-Way, Programs, Services, Communications, and
Webpages subject to the requirements of the ADA, in hard-copy and electronic
formats;
5. Final Access Compliance Assessment Reports for all City Buildings, Parks,
Open Spaces, Public Rights-of-Way, Programs, Services, Communications, and
Webpages subject to the requirements of the ADA, in hard-copy and electronic
formats;
6. Draft Self Evaluation Report submitted in hard-copy and electronic formats;
7. Final Self Evaluation Report submitted in hard-copy and electronic formats;
8. Public meeting agendas and minutes, as appropriate;
9. Draft "Self Evaluation Report and ADA Transition Plan" submitted in hard-copy
and electronic formats;
10. Final "Self Evaluation Report and ADA Transition Plan" submitted in hard-copy
and electronic formats;
11. Consultant shall attend at least two City Council meetings, at the request of City
staff, to present the "Self Evaluation Report and ADA Transition Plan" for
review and adoption; and
12. Projects meetings with City staff as needed.
The City shall have the authority to prioritize projects on the final Transition Plan based on
which sites get the most foot-traffic. See below for City Facilities:
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REQUEST FOR PROPOSAL (RFP 2M26-8)
To Provide Professional Services
for the Preparation of Americans with Disabilities Act (ADA) Self Evaluation Report and Transition Plan
City of Alhambra Facility Locations
Facility: Location:
111 South 1st Street
Alhambra City Hall
Alhambra, CA 91801
101 South 1st Street
Alhambra Public Library & Parking Structure
Alhambra, CA 91801
211 South 1st Street
Alhambra Police Department & Parking Structure
Alhambra, CA 91801
68 South 1st Street
Customer Service Center
Alhambra, CA 91801
301 North 1st Street
Alhambra Fire Station 71, Headquarters
Alhambra, CA 91801
1215 South 6th Street
Alhambra Fire Station 72
Alhambra, CA 91801
2200 West Main Street
Alhambra Fire Station 73
Alhambra, CA 91801
2505 W Norwood Place
Alhambra Fire Station 74
Alhambra, CA 91801
911 South New Avenue
Fire Training Facility
Alhambra, CA 91801
900 South New Avenue
Alhambra Corporate Yard (City Yard)
Alhambra, CA 91801
500 North Palm Avenue
Alhambra Park
Alhambra, CA 91801
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REQUEST FOR PROPOSAL (RFP 2M26-8)
To Provide Professional Services
for the Preparation of Americans with Disabilities Act (ADA) Self Evaluation Report and Transition Plan
800 South Almansor Street
Almansor Park
Alhambra, CA 91801
Burke Heritage Park & Alhambra Historical Society 1550 Alhambra Road
Museum Alhambra, CA 91801
2700 Mimosa Street
Emery Park
Alhambra, CA 91801
2000 West Hellman Avenue
Granada Park
Alhambra, CA 91803
210 North Chapel Avenue
Joslyn Adult Recreation Center & Parking Lot
Alhambra, CA 91801
210 North Chapel Avenue
Story Park
Alhambra, CA 91801
630 S Almansor St
Almansor Golf Course
Alhambra, CA 91801
700 S Almansor St
Almansor Court
Alhambra, CA 91801
103 N Chapel Ave
Chapel Parking Structure
Alhambra, CA 91801
18 N Stoneman Ave
Stoneman Parking Lot
Alhambra, CA 91801
26 N Stoneman Ave
Stoneman Parking Lot (American Legion)
Alhambra, CA 91801
80 S 1st St
First St Parking Structure (south of Main St)
Alhambra, CA 91801
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