Debris Monitoring -Term RFP

Location:	Mississippi
Posted:	Apr 24, 2026
Due:	May 4, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Solicitation No:	174-20260410151239 Grenada
Publication URL:	To access bid details, please log in.

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GRENADA COUNTY, MISSISSIPPI

REQUEST FOR PROPOSAL

DEBRIS MONITOR SERVICES

PURPOSE

Grenada County (hereinafter, “County”) has experienced damages due to natural disasters

resulting in widespread damage. In order to recover and respond to cleanup from natural disasters,

Grenada County seeks to establish a pre-disaster contract with a qualified and experienced debris

monitor contractor (hereinafter “Contractor”) for a term beginning June 1, 2026 ending December

31, 2027, via this Request for Proposals for future disaster event response.

PROPOSAL DEADLINE: Monday, May 4, 2026, at 9:00 AM

CONTACT INFORMATION

Point of contact for this proposal: Chad Bridges, President

Grenada County Board of Supervisors

59 Green Street Suite 1

Grenada, Mississippi, 38901

662.226.1821

GENERAL TERMS & INFORMATION:

Proposals and all required documents must be mailed or hand delivered to 59 Green Street Suite

1, Grenada, Mississippi, 38901, or hand delivered, on or before Monday, May 4, 2026, at 9:00

AM. Submittals received after the closing time will not be accepted. Multiple submittals from the

same entity will not be accepted.

Award is scheduled to occur at the Grenada County Board of Supervisors Special Meeting in the

Grenada County Courthouse, at 59 Green Street Suite 1, Grenada, Mississippi, 38901, on Monday

May 4, at 9:00 AM, or as soon thereafter as proposals may be reviewed. The meeting is open

to the public.

All proposals must be properly certified by the entity bidding for the work and signed by an officer,

director or owner that has authority to bind and commit the Contractor to perform said work and

services.

Proposals should contain enough information for the County to make an evaluation; however,

overly complex or excessive proposals will be a burden to the Board of Supervisors and should be

avoided.

Grenada County does not discriminate on the basis of race, sex, color, age, national origin, religion

or disability, in the admission, access to and treatment of the County’s programs and activities, as

well as the County’s hiring or employment practices.

CONFLICT OF INTEREST: The Proposer represents that it presently has no interest and shall

acquire no interest, either direct or indirect, which would conflict in any manner with the

performance of services required hereunder.

WITHDRAWAL OF PROPOSAL: A proposal may be withdrawn prior to the time set for the

proposal submission based on a written request from an authorized representative of the firm;

however, a proposal shall not be withdrawn after the time set for the proposal.

LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS: The laws of the State

of Mississippi apply to any purchase made under this request for proposal. Proposers shall comply

with all local, state, and federal directives, orders and laws as applicable to this proposal and

subsequent contract(s).

COLLUSION: The Proposer, by affixing his or her signature to this proposal, agrees to the

following: “Proposer certifies that his proposal is made without previous understanding,

agreement, or connection with any person, firm or corporation making a proposal for the same

item(s) and/or services and is in all respects fair, without outside control, collusion, fraud, or

otherwise illegal action.”

COUNTY INDEMNIFICATION: The successful Proposer(s) agrees to indemnify Grenada

County and hold it harmless from and against all claims, liability, loss, damage or expense,

including but not limited to counsel fees, arising from or by reason of any actual or claimed

trademark, patent or copyright infringement or litigation based thereon, with respect to the services

or any part thereof covered by this order, and such obligation shall survive acceptance of the

services and payment thereof by the County.

CANCELLATION: The County reserves the right to cancel this request for proposal without

cause and for any reason.

ASSIGNMENT, SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR

MERGERS:

a) The selected contractor shall perform this contract. No assignment of subcontracting shall be

allowed without prior written consent of the County. If a Proposer intends to subcontract a portion

of this work, the Proposer shall disclose such intent in the proposal submitted as a result of this

RFP.

b) In the event of a corporate acquisition and/or merger, the selected contractor shall provide

written notice to the County within thirty (30) calendar days of the selected contractor’s notice of

such action or upon the occurrence of said action, whichever occurs first. The right to terminate

this contract, which shall not be unreasonably exercised by the County, shall include, but not be

limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest

or are contrary to any local, state, or federal laws. Action by the County awarding a proposal to a

firm that has disclosed its intent to assign or subcontract in its response to the RFP, without

exception shall constitute approval for the purpose of this Agreement.

LOBBYING: Lobbying of Board members, County employees, or elected officials regarding

request for proposals, request for qualifications, bids or contracts, during the pendency of bid

protest, by the bidder/proposer/protestor or any member of the bidder’s/proposer’s/protestor’s

staff, and agent of the bidder/proposer/protestor, or any person employed by any legal entity

affiliated with or representing an organization that is responding to the request for proposal, request

for qualification, bid or contract, or has a pending bid protest is strictly prohibited either upon

advertisement or on a date established by the County and shall be prohibited until either an award

is final or the protest is finally resolved by the County; provided, however, nothing herein shall

prohibit a prospective bidder/proposer from contacting the Clerk to address situations such as

clarification and/or questions related to the procurement process. For purposes of this provision

lobbying activities shall include but not be limited to, influencing or attempting to influence action

or non-action in connection with any request for proposal, request for qualification, bid or contract

through direct or indirect oral or written communication or an attempt to obtain goodwill of

persons and/or entities specified in this provision. Such actions may cause any request for proposal,

request for qualification, bid or contract to be rejected.

ADDITIONAL REQUIREMENTS: The County reserves the right to request additional services

relating to this RFP from the Proposer. When approved by the County as an amendment to the

contract and authorized in writing prior to work, the selected contractor shall provide such

additional requirements as may become necessary.

OTHER GENERAL CONDITIONS:

a) Proposers must provide the County with their proposals signed by an employee having legal

authority to submit proposals on behalf of the Proposer.

b) The County reserves the right to request any additional information it deems necessary from

any or all Proposers after the submission deadline.

c) This solicitation is not to be construed as an offer, a contract, or a commitment of any kind; nor

does it commit the County to pay for any costs incurred by the Proposer in preparation. It shall be

clearly understood that any costs incurred by the Proposer in responding to this request for proposal

is at the Proposer's own risk and expense as a cost of doing business. Grenada County shall not be

liable for reimbursement to the Proposer for any expense so incurred, regardless of whether or not

the proposal is accepted.

d) At the discretion of the County, one or more firms may be asked for more detailed information

before making a final determination.

e) Any information provided herein is intended to assist the Proposer in the preparation of

proposals necessary to properly respond to this RFP. The RFP is designed to provide qualified

Proposers with sufficient basic information to submit proposals meeting minimum specifications

and/or test requirements, but is not intended to limit an RFP's content or to exclude any relevant

or essential data.

f) Proposers irrevocably consent that any legal action or proceeding against it under, arising out of

or in any manner relating to this request for proposals or a resulting contract shall be controlled by

Mississippi law in the Courts of Grenada County, Mississippi. Proposer hereby expressly and

irrevocably waives any claim or defense in any said action or proceeding based on any alleged

lack of jurisdiction or improper venue or any similar basis.

g) Each bid must be signed and dated with the physical address of the bidder and individual

responsible for performance designated on the face of the bid. Bids should be sealed and marked

“Sealed Bid for RFP for DEBRIS MONITOR”.

SCOPE OF WORK FOR DEBRIS MONITOR

1.0 GENERAL

1.1 The selected firm will be expected to provide disaster debris monitoring services to include

debris generated from the public rights-of-way, private property, drainage areas/canals,

waterways, and other areas designated as eligible by the County following the March 2025 storm

recovery. Specific services may include:

1. Providing technical support and guidance in selecting a debris removal contractor.

This shall include the preparation, review and recommendations of Request for

Proposals and/or Bids for debris removal.

2. Coordinating daily briefings, work progress, staffing, and other key items with the

County.

3. Support with the selection and permitting of Temporary Debris Storage and

Reduction Site (TDSRS) locations and other permitting/regulatory issues as

requested.

4. Scheduling work for team members and contractors on a daily basis.

5. Hiring, scheduling, and managing field staff.

6. Monitoring recovery contractor operations and making/implementing

recommendations to improve efficiency and speed up recovery work.

7. Assisting the County with responding to public concerns and comments.

8. Certifying contractor vehicles for debris removal using methodology and

documentation practices appropriate for contract monitoring.

9. The Debris monitoring company shall utilize an Electronic Ticketing System to

generate electronic debris load tickets for each load of debris generated. The

Electronic Ticketing System shall capture a digital photograph, GPS coordinates,

Electronic Signature, and a timestamp for each load of debris generated as it is

loaded and as it dumped. The System shall also capture before and after photos of

each Leaner, Hanger, and Stump removed along with GPS coordinates and

timestamps. This information shall be transmitted electronically to a central

information database that provides real time access to debris removal activities via

a web-based interface. Along with the digital records, the system shall also have

the ability to generate paper receipts in the field for redundancy and debris removal

crew validation if requested by the County at no additional cost. The System shall

also be capable of providing a real time connection to the County’s GIS system and

shall be customizable to meet specific needs of the County with no additional cost

to the County. The purpose of the Electronic Ticketing System is to provide the

County with complete documentation of every load of debris generated for auditing

and reimbursement purposes.

10. Developing daily operational reports to keep the County informed of work

progress.

11. Development of maps, GIS applications, etc. as necessary.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	174-20260410151239 Grenada	Advertised Date	04/24/2026 5:00 PM
RFx #	3170035604	Submission Date	05/04/2026 9:00 AM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	N/A	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	Grenada County (hereinafter, County) has experienced damages due to natural disasters resulting in widespread damage. In order to recover and respond to cleanup from natural disasters, Grenada County seeks to establish a pre-disaster contract with a q

PRODUCT CATEGORY	PRODUCT DESCRIPTION
91881	Serv ConsultNatDisas

Debris Monitoring -Term RFP

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