Liquid Sludge Hauling Services
| Location: | Oklahoma |
|---|---|
| Posted: | Mar 6, 2026 |
| Due: | Mar 25, 2026 |
| Agency: | City of Tulsa |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | TAC 1397 |
| Publication URL: | To access bid details, please log in. |
| Bid ID: | TAC 1397 |
| Addendum: | 1 |
| Bid Due Date: | 3/25/2026 |
| Description: | Liquid Sludge Hauling Services |
| Bid Document: | TAC 1397 – Liquid Sludge Hauling Services – Addendum 1.pdf |
| Attachments: |
Attachment Preview
City of Tulsa
3/6/2026
Finance Department
INVITATION FOR BID TAC 1397
Addendum #1
Please note the following changes which have been made for clarification to this Invitation for Sealed Bid. This
addendum must be listed as Addendum #1 on the ACKNOWLEDGMENT OF RECEIPT OF
ADDENDA/AMENDMENTS FORM of the bid package as verification that you have received and are aware of
the information contained herein.
QUESTIONS/CLARIFICATION/CHANGES:
QUESTIONS:
1. Who is the current Incumbent?
a. This is the first time we have utilized this service, there is no incumbent.
2. Can you provide us with the last three invoices?
a. This is the first time we have utilized this service, there are no previous invoices.
3. Can we get verification on the estimated quantities it looks like it’s per month and not
annual?
a. I can possibly see utilizing the Seller to haul 30,000 gallons per day for 50-100 days
per year, at this point.
4. What permits are required by the City for hauling this material? Anything specific to the
City, County, water treatment facility, or Oklahoma DOT or Environment regulatory
agencies?
a. No real permits. Just understand DEQ permits us for a sludge management plan.
As a result, they have rules regarding if the material is spilled.
5. Can you provide daily waste volumes hauled per day for 2025?
a. We hauled about 20 million gallons in 2025. The daily amount would fluctuate, and
we don't haul on Sundays. There were times we would haul 90,000 per day when
we couldn't land apply. However, there are other days when only 30,000 were
hauled due to staffing (sick or vacation). We aim for 60,000 per day, but the plant
is in need of more waste removal.
TAC 1397 | Liquid Sludge Hauling Services | Issue Date: 02/25/2026
CHANGES:
Was:
EVENT
IFB Issue Date
DATE
02/25/2026
Optional Pre-Bid Conference
Email atune@cityoftulsa.org for link to Teams Meeting
Deadline for Questions
Submitted to assigned buyer via email.
Bid Submission Date
Either mailed or delivered to City Clerk address. Bids
are open the day after the due date.
03/05/2026 at 10:00 AM CT
03/09/2026
10 Days prior to IFB due date
03/18/2026
Changed to:
EVENT
IFB Issue Date
Optional Pre-Bid Conference
Email atune@cityoftulsa.org for link to Teams Meeting
Optional Site Visit
Southside Wastewater Treatment Plant
5300 S. Elwood Ave., Tulsa, OK 74107
immediately followed by a visit to
Haikey Creek Wastewater Treatment Plant
11602 E. 151st South, Broken Arrow, OK 74011
Deadline for Questions
Submitted to assigned buyer via email.
Bid Submission Date
Either mailed or delivered to City Clerk address. Bids
are open the day after the due date.
DATE
02/25/2026
03/05/2026 at 10:00 AM CT
03/12/2026 at 10:30 AM CT
03/16/2026
10 Days prior to IFB due date
03/25/2026
Was:
3.6 Upon notification that removal operations may commence, the Seller shall commence removal
operations at the minimum gallons of sludge per day within 48 hours following notification.
Changed to:
3.6 Upon notification that removal operations may commence, the Seller shall commence removal
operations at the minimum gallons of sludge per day within 4 days following notification.
IFB Rev 11/2022
2
TAC 1397 | Liquid Sludge Hauling Services | Issue Date: 02/25/2026
Was:
3.8 The Seller shall haul sludge evenly through the workday. Haikey Creek WWTP is operated by
staff from 06:00 a.m. to 4:30 p.m. At a minimum, fifty percent of the sludge shall be hauled to
Southside WWTP by 11:00 a.m. each workday.
Changed to:
3.8 The Seller shall haul sludge evenly through the workday. Haikey Creek WWTP is operated by
staff from 6:00 a.m. to 4:30 p.m. Southside WWTP is operated by day-shift staff from 6:00 a.m.
to 6:00 p.m. each workday. The last load should leave Haikey Creek WWTP by 4:30 p.m. and
the last load should be unloaded at Southside WWTP by 6:00 p.m.
THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK
IFB Rev 11/2022
3
City of Tulsa
Finance Department
Invitation for Bid (IFB)
TAC 1397
Supplies or Services Requested: Liquid Sludge Hauling Services
Department: Water and Sewer
NIGP Commodity Code(s): 958-12
Solicitation Schedule
EVENT
IFB Issue Date
DATE
02/25/2026
Optional Pre-Bid Conference
Email atune@cityoftulsa.org for link to Teams Meeting
Optional Site Visit
Southside Wastewater Treatment Plant
5300 S. Elwood Ave., Tulsa, OK 74107
immediately followed by a visit to
Haikey Creek Wastewater Treatment Plant
11602 E. 151st South, Broken Arrow, OK 74011
Deadline for Questions
Submitted to assigned buyer via email.
Bid Submission Date
Either mailed or delivered to City Clerk address. Bids
are open the day after the due date.
03/05/2026 at 10:00 AM CT
03/12/2026 at 10:30 AM CT
03/16/2026
10 Days prior to IFB due date
03/25/2026
If You have any questions or need additional information, contact the Assigned Buyer:
Angie Tune, Senior Buyer | atune@cityoftulsa.org
All questions should be emailed with TAC 1397 on the subject line.
Submit Bids (sealed) to:
City of Tulsa – City Clerk’s Office
175 E. 2ND St., Suite 260
Tulsa, OK 74103
Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.
Write the Bid Number, Supplies or Service requested (as listed above) and Bid
Opening Date on the lower left corner of the outside of Your Bid envelope. Feel
free to use included packing slip. No faxed or emailed Bids will be considered.
Barring certain circumstances (Section III-5), Bids received after the stated date
and time will not be accepted and will be returned to the Bidder unopened.
TAC 1397 | Liquid Sludge Hauling Services | Issue Date: 02/25/2026
I. STATEMENT OF PURPOSE:
1. Overview and Goals
The goal of this solicitation is to secure a source to provide Liquid Sludge Hauling Services for use
by the Water and Sewer Department of the City of Tulsa.
2. Term of Contract
The City intends to award a one-year annual contract. The City may offer the Seller the opportunity
for additional one-year terms. The City also reserves the right to make multiple or partial awards. To
do business with the City, You must agree to the terms and conditions of the City’s standard
Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.
Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the
meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.
The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and
Accepted by City will be included as part of the Agreement between Seller and City. All sheets of
this IFB (including Sections I-VI) must be submitted.
Authorized Agent
Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized
Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the
law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the
Authorized Agent for each of the following types of entities is as stated below:
o Corporations – the president, board chair or board vice chair (or the vice president if the corporation
was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate
resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating
the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section
VI for sample of a Certificate of Secretary)
o General Partnerships – any partner can sign to bind all partners.
o Limited Partnerships – the general partner must sign.
o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.
o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power
of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.
o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or
any member signing as manager of the LLC. All other signers will need a Consent of Members signed
by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their
signature. (See Section VI for sample of a Consent of Members)
Entities organized in states other than Oklahoma must follow the law of the state in which they are
organized.
IFB Rev 02/2024
5
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