City Sports Courts Work
| Location: | Oklahoma |
|---|---|
| Posted: | Mar 6, 2026 |
| Due: | Apr 1, 2026 |
| Agency: | City of Tulsa |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 26-912 |
| Publication URL: | To access bid details, please log in. |
| Bid ID: | RFP 26-912 |
| Addendum: | 0 |
| Bid Due Date: | 4/1/2026 |
| Description: | City Sports Courts Work |
| Bid Document: | RFP 26-912 City Sports Courts Work.pdf |
| Attachments: |
Attachment Preview
City of Tulsa
Finance Department
Request for Proposal
26-912
Professional Services for: City Sports Courts Work
Department: Parks, Culture & Recreation
NIGP Commodity Code(s): 912-65; 912-35
RFP Schedule
EVENT
RFP Issue Date
DATE
3/06/26
Pre-Proposal Conference
Location | Zoom/Teams link
Deadline for Questions
Submit to assigned buyer via email.
Proposal Due Date
Mail or deliver to City Clerk address. Proposals are open
the day after the due date.
No Pre-Proposal Conference
03/20/2026
10 Days prior to RFP due date
04/01/2026
If You have any questions or need additional information, contact the Assigned Buyer:
Donny Tiemann | dtiemann@cityoftulsa.org
All questions should be emailed with RFP 26-912 in the subject line.
Submit proposals (sealed) to:
Office of the City Clerk
City of Tulsa
175 E. 2ND St.
Suite 260
Tulsa, OK 74103
RFP 26-912 | City Sports Courts Work | Issue Date: 03/06/2026.
I. OVERVIEW AND GOALS:
With this Request for Proposal (RFP), the City of Tulsa Department of Parks,
Culture and Recreation is searching to secure professional services to repair,
resurface, and at select locations, convert sports courts in 13 Tulsa Parks. This
is the first phase of a capital improvement item in the Improve Our Tulsa 2
sales tax package.
The goal of this project is to rehabilitate the selected courts to a playable and
high-quality level. Following the completion of these one-time improvements,
Tulsa Parks staff will take over maintenance and upkeep of these courts to
keep the courts in good and playable condition. Resurfacings and conversions
will be for tennis courts, full basketball courts, half basketball courts, pickleball
courts and futsal (soccer) courts.
We enthusiastically look forward to receiving your proposal.
II. BACKGROUND:
After an assessment of current court conditions and collecting survey responses
from Tulsa residents, Tulsa Parks has determined the selected courts to be most
in need of repair or conversion to better serve park users and provide sports
facilities that are more reflective of the needs of nearby residents.
Courts to be rehabilitated are either the most in need of repairs, or among the
most heavily used.
III. TIMELINE:
Due to the seasonal nature of court surfacing, Tulsa Parks would like to begin the
work of replacing nets, goalposts, and court fencing beginning Spring 2026
through Fall of 2026. The schedule below provides estimated dates for the RFP
and contracting process. The City of Tulsa may adjust this schedule as needed.
EVENT
RFP Issue Date
Deadline for Questions
PROPOSAL DUE DATE
Begin proposal evaluations
SSA Award Recommendation
Negotiations with apparent successful
Respondent begin (anticipated)
Execute contract (anticipated)
Begin service delivery (anticipated)
DATE
03/06/2026
03/20/2026
04/01/2026
04/03/2026
04/16/2026
04/20/2026
04/29/2026
05/01/2026
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RFP 26-912 | City Sports Courts Work | Issue Date: 03/06/2026.
IV. SCOPE OF WORK:
1. The Respondent shall perform court resurfacing to conform to the guidelines
of the American Sports Builders Association.
2. The Respondent shall replace any goalposts, net posts, fence posts and
other court fixtures that are no longer in useable condition or where the court
usage is to be changed. Where possible, Respondent shall keep useable
fixtures in place. For any removed fixtures, Respondent shall fill and patch
over holes left on the court.
3. The Respondent shall repair or replace any substantially damaged portions of
chain link fencing around courts and install new fence posts and chain link to
separate courts with different uses on the same slab. Where necessary,
chain link gates will also be installed to access separate courts. Where
possible, Respondent shall preserve undamaged or lightly damaged fence
posts and sections of chain link.
4. The Respondent shall repair all cracks, chips, and other flaws in the court
subsurface.
5. The Respondent shall pave all courts with appropriate and durable materials.
6. The Respondent shall repaint all courts listed below, including painting of
new linework to correspond with the appropriate court type as listed in
Attachment A Required Actions & Configurations. Linework should conform to
the standard court dimensions designated by the USTA, NBA, USA
Pickleball, and US Youth Futsal.
V. DELIVERABLES:
The products, reports, and plans to be delivered to the City will include the following
(diagrams and quantities shown in the attached documents):
At all parks: Court subsurface repairs, sealing of all cracks, application of new silicon
caulking where any joints exist, removal and replacement of damaged or outdated goals,
nets, net posts, and other in ground sports fixtures, repair and replacement of existing
chain link fencing and posts where necessary.
1) Braden Park: Two existing tennis courts. Resurface one existing tennis
court. Convert the second tennis court into two pickleball courts with new
pickleball nets. Widen south gate to 4’.
2) Chittom Clinton Park: One existing full basketball court and one tennis
court. Resurface one full basketball court and install new basketball goals.
Resurface one tennis court. Widen south gate to 4’.
3) Crutchfield Park: Resurface and repaint one half basketball court and
install a new basketball goal.
3
RFP 26-912 | City Sports Courts Work | Issue Date: 03/06/2026.
4) Darlington Park: Resurface and repaint two tennis courts and one half
basketball court. Install new basketball goal, new tennis nets and new
pickleball nets. Reconfigure one tennis court into four pickleball courts (as
space allows) with new pickleball nets. Widen northwest and southwest
gates to 4’.
5) Penney Park: Resurface and repaint one half basketball court and install a
new basketball goal.
6) Reed Park: Resurface and repaint one tennis court and one full basketball
court. Install new basketball goals and new tennis nets.
7) Schlegel Park: Resurface and repaint one full basketball court and install
new basketball goals.
8) Archer Park – Resurface and repaint one half basketball court and install
new basketball goals.
9) Boeing Park - Resurface and repaint one half basketball court and install
new basketball goals.
10) Boots Adams Park - Resurface and repaint one half basketball court and
install new basketball goals.
11) Bullette Park - Resurface and repaint one half basketball court and install
a new basketball goal.
12) Vining - Resurface and repaint one half basketball court and install a new
basketball goal.
13) Philpott Park – Resurface and repaint one half basketball court and install
a new basketball goal.
4
RFP 26-912 | City Sports Courts Work | Issue Date: 03/06/2026.
VI. PERFORMANCE METRICS AND CONTRACT MANAGEMENT:
Performance Metrics
The following performance metrics highlight key priorities that will be analyzed
with the awarded Respondent collaboratively during the life of the contract. This
is not an exhaustive list, but rather an indication of significant performance
metrics of interest to City of Tulsa. The City looks forward to working with
awarded Respondents to define additional important performance metrics during
contract negotiations. The final set of performance metrics and frequency of
collection will be negotiated by the successful Respondent and the City prior to
the finalization of an agreement between parties and may be adjusted over time
as needed.
Performance
Metric
Proper installation of
fence posts and court
fixtures
Proper and level
resurfacing
Linework and
Painting
Caulking of joints
Chain link repairs
Data Source
Visual
Inspection
Visual
Inspection
Visual, Linear
Measurements
Visual
Inspection
Visual
Inspection
Data Collection
Frequency
Upon completion of
each court
Upon completion of
each court
Upon completion of
each court
Upon completion of
each court
Upon completion of
each court
Data Collection
Responsibility
Tulsa Parks
Tulsa Parks
Tulsa Parks
Tulsa Parks
Tulsa Parks
Contract Performance Monitoring
As part of the City of Tulsa’s commitment to becoming more outcomes-oriented,
we seek to actively and regularly collaborate with awarded Respondents to
enhance contract management, improve results, and adjust service delivery
based on learning what works. Reliable and relevant data is necessary to drive
service improvements, ensure compliance, inform trends to be monitored, and
evaluate results and performance. During the regular meetings that occur
throughout the term of the contract, it is anticipated that the following topics will
be regularly discussed:
• Current status of performance metrics
• Topics of interest or concern to the Respondent
• Discussion and troubleshooting of challenges
• Review of activities on the horizon
• Review of budget and spending this year-to-date
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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