12th and 13th Floor Carpet Tile Replacement

STATE OF HAWAI'I
Department of Human Resources Development
RELEASE DATE: October 1, 2026
INVITATION FOR BIDS
DHRD IFB NO. 27-02-ASO
SEALED BIDS
FOR
12th and 13th FLOOR CARPET TILE REPLACEMENT
FOR THE STATE OF HAWAI'I
DEPARTMENT OF HUMAN RESOURCES DEVELOPMENT
WILL BE RECEIVED UP TO 2:00 P.M. (HST) ON
November 2, 2026
IN THE ADMINISTRATIVE SERVICES OFFICE
VIA THE STATE'S ELECTRONIC PROCUREMENT SYSTEM: HIePRO
QUESTIONS RELATING TO THIS SOLICITATION ARE ONLY BEING ACCEPTED THROUGH
HIePRO

Marc Togashi
Procurement O(cid:431)icer
Dept. of Human Resources Development
DHRD IFB No. 27-02-ASO 2

DEPARTMENT OF HUMAN RESOURCES DEVELOPMENT
12th and 13th Floor Carpet Tile
DHRD IFB No. 27-02-ASO
INVITATION FOR BIDS
Note to Prospective Bidders: Subsection 14.1 contains a Bidder's Checklist to
assist Bidders in the preparation of their submittal. However, Bidders should read
the entire Invitation for Bids (IFB) document to gain an understanding of project and
bid submittal requirements.
DHRD IFB No. 27-02-ASO 3

SECTION I - SOLICITATION AND PROJECT INFORMATION
1.0 INTRODUCTION AND BACKGROUND
The State of Hawaii (State), Department of Human Resources Development
(DHRD), is soliciting competitive sealed bids pursuant to Hawaii Revised Statutes
(HRS) Chapter 103D for construction services to replace existing carpeting on the
12th and 13th floors of the Leiopapa a Kamehameha Building (LAK Building) with
modular carpet tile (carpet tile).
The Work shall be performed at 235 South Beretania Street, Honolulu, Hawaii
96813.
The objective of this project is to remove existing carpeting and install new modular
carpet tile on the 12th and 13th floors, including all related coordination.
The State's estimated value for the complete project, consisting of both floors, is
approximately $275,000 to $360,000, including contingency.
2.0 TERMS AND ACRONYMS USED HEREIN
State = State of Hawaii, Department of Human Resources Development.
DHRD = Department of Human Resources Development, 235 S. Beretania Street,
Honolulu, Hawaii 96813.
Procurement O(cid:431)icer = DHRD Administrative Services O(cid:431)icer, or other person
designated as Procurement O(cid:431)icer for this solicitation.
CA = Contract Administrator for the State.
Bidder = Any individual, partnership, firm, corporation, joint venture, or other entity
submitting, directly or through a duly authorized representative or agent, a bid for
the construction contemplated by this solicitation.
Contractor = The Bidder to whom the Contract is awarded.
HRS = Hawaii Revised Statutes.
HAR = Hawaii Administrative Rules.
HIePRO = State of Hawaii eProcurement System.
AG = Attorney General.
GC = General Conditions, Form AG-008 103D, Rev. 01/10/2023, issued by the
Attorney General.
DHRD IFB No. 27-02-ASO 4

IFB = Invitation for Bids.
GET = General Excise Tax.
NTP = Notice to Proceed.
Provisions = Provisions of this IFB, unless stated otherwise. Provisions represent all
details contemplated in this IFB.
3.0 PROCUREMENT TIMELINE
Milestone Date
Public Notice October 1, 2026
Site Visit October 15, 2026
Vendor Questions Due October 20, 2026 at 2:00 P.M.
Bid Submission Deadline November 2, 2026 at 2:00 P.M.
All times specified herein are based on Hawaii Standard Time (HST).
Late bids shall be rejected and shall not be considered for award.
The dates above are subject to change by the State through an amendment to this
IFB. In the event of conflicting dates within this solicitation, the dates established in
HIePRO, including dates established by HIePRO amendments, shall control.
4.0 SCOPE OF WORK
The Work for replacement of floor carpeting at the Department of Human Resources
Development shall be performed in accordance with the Provisions of this IFB, the
attached Sketches and Specifications, and the AG-008 103D General Conditions.
The Contractor shall provide all labor, materials, tools, vehicles, equipment,
supervision, transportation, disposal, permits, licenses, insurance, and other
services necessary to complete the Work specified in this IFB, the Specifications,
Sketches, General Conditions, and Contract.
The Work includes, but is not limited to, the following:
Remove existing carpet and replace it with modular carpet tile.
o Provide manufacturer-approved transitions to adjacent existing
flooring.
o Color selection shall be made by the State.
o Carpet tile shall comply with the product requirements stated in
Subsection 5.0.
DHRD IFB No. 27-02-ASO 5

Manage and stage all equipment, materials, and supplies necessary for
the Work within the floor where the Work is being performed.
o The Contractor shall refrain from storing equipment, materials,
and supplies outside of the Work area unless the Contractor
receives prior approval from the State's Contract Administrator
(CA) on a case-by-case basis.
o The Contractor shall coordinate the location of any additional
requested staging or storage areas, as available, with the State.
o The Contractor shall accommodate the State's timeline for its
concurrent furniture upgrades project.
o The Contractor shall coordinate closely with the State and the
State's furniture contractor to ensure a coordinated transition
among furniture removal, carpet tile replacement, and furniture
installation.
o The Contractor shall provide a detailed on-site schedule for State
review and approval before commencement of Work.
o This solicitation is for one construction project consisting of
carpet tile replacement on the 12th and 13th floors.
The State intends to make one award to one responsible and responsive
Bidder for the project.
Subject to availability of funds, the State intends to authorize the Work for
both floors. The State reserves the right, however, to reduce the
authorized scope of the resulting Contract and authorize Work for only
the 12th Floor or only the 13th Floor if su(cid:431)icient funds are not available to
authorize both floors.
The State shall evaluate bids based on the complete solicited project,
using the four required HIePRO line items identified in this IFB.
The possibility that the State may authorize less than the full solicited
scope does not change the basis for bid evaluation.
5.0 CARPET TILE PRODUCT REQUIREMENTS
5.1 Carpet Tile Size
Carpet tile shall be nominally 24 inches x 24 inches.
DHRD IFB No. 27-02-ASO 6

5.2 Fiber
Carpet tile shall be solution-dyed nylon suitable for commercial o(cid:431)ice use.
5.3 Minimum Face Weight
Carpet tile shall have a minimum face weight of 22 ounces per square yard and shall
be manufacturer-rated for at least Heavy commercial tra(cid:431)ic.
5.4 Carpet Construction
Carpet tile shall be manufactured for heavy commercial o(cid:431)ice use and shall have a
construction suitable for the intended application. A tuft density of approximately
6,000 tufts per square yard is an example of an acceptable construction; other
comparable constructions may be proposed. The Bidder shall provide the
manufacturer's published construction specifications, including tuft density or
equivalent construction information, with the Bid.
5.5 Backing
Carpet tile shall have a commercial-grade, manufacturer-approved PVC-free
backing system suitable for heavy commercial o(cid:431)ice use and compatible with the
specified adhesive and substrate conditions. The backing system shall be designed
for modular carpet installation and shall provide dimensional stability suitable for
the intended application.
5.6 Dye Lot and Pattern
Carpet tile shall have consistent dye-lot and patterning.
The layout shall be coordinated with and approved by the State.
5.7 Indoor Air Quality and VOC
Products shall meet CRI Green Label Plus requirements or an equivalent recognized
standard.
Adhesives shall be low-VOC products suitable for the intended installation and shall
meet CRI Green Label Plus requirements or an equivalent recognized low-emitting
product standard, where such certification is available for the adhesive type.
5.8 Transitions
The Contractor shall provide manufacturer-approved transition materials and
coordinate locations and details with the State.
DHRD IFB No. 27-02-ASO 7

5.9 Substrate Preparation
Ordinary substrate preparation required by the carpet tile and adhesive
manufacturers' written installation instructions is included in the Bid. Ordinary
preparation includes cleaning, removal of loose material and debris, removal of
residual materials that would interfere with installation, minor patching or filling of
surface imperfections, and minor grinding or smoothing of high spots, as reasonably
necessary for proper carpet tile installation.
Extraordinary substrate remediation beyond ordinary preparation shall require prior
written authorization from the State and may be charged against the applicable
contingency only if authorized.
5.10 Installation Standard
Installation shall comply with the carpet tile manufacturer's written installation
instructions and applicable CRI installation standards, including CRI 104 where
applicable.
5.11 Product Identification and Submittal
Subsection 14.3 details the documentation required for the Bidder's proposed
carpet tile product.
The Bidder is not required to identify a final carpet tile color with its Bid. Following
award, the State shall select the carpet tile color and pattern from the proposed
manufacturer's product line, subject to availability and compliance with the
requirements of this Section.
The Contractor shall provide samples of the proposed carpet tile product and
available colors and patterns for the State's review and selection following award.
The State's selection of color or pattern shall not result in an additional charge to the
State, provided the selected color or pattern is within the manufacturer's standard
commercial product line proposed by the Contractor. No substitution of the
manufacturer or product identified in the Bid shall be permitted without the prior
written approval of the State. Any approved substitute shall meet or exceed all
applicable requirements of this Section and shall be provided at no additional cost
to the State.
5.12 Spare Carpet Tiles
The Contractor shall provide spare carpet tiles for each floor equal to five percent
(5%) of the total quantity of carpet tiles installed on that floor, rounded up to the
next whole tile. Spare carpet tiles shall be the same product, color, pattern, and
DHRD IFB No. 27-02-ASO 8

backing system as the carpet tiles installed on the applicable floor and shall be
delivered to and placed at a location designated by the State at the completion of
the applicable Phase.
6.0 WARRANTY
6.1 Manufacturer Warranties
Carpet tile shall be provided with a minimum ten (10) year manufacturer's warranty.
Adhesives and transition materials used for installation of carpet tile shall carry the
manufacturer's standard warranty, where available.
The carpet tile manufacturer's warranty shall cover, at a minimum, defects in
materials and manufacturing and premature failure of the carpet tile under normal
commercial use, subject to the manufacturer's standard warranty terms and
exclusions.
The Contractor shall provide the State with all applicable manufacturer warranties
for carpet tile, adhesives, transition materials, and other products furnished under
the Contract.
6.2 Special Carpet Tile Warranty
The Contractor shall provide written documentation of the applicable
manufacturer's warranty for the carpet tile furnished under the Contract.
The manufacturer's warranty shall commence upon Phase Acceptance of the
applicable floor unless the manufacturer's warranty specifies otherwise.
The warranty shall not include deterioration or failure caused by unusual tra(cid:431)ic
beyond the intended use of the product, substrate conditions not caused by the
Contractor, vandalism, abuse, misuse, or other conditions beyond the
manufacturer's control.
Where the manufacturer's warranty provides coverage for excessive wear,
delamination, backing failure, or other product-specific defects, such coverage
shall remain applicable in accordance with the manufacturer's written warranty
terms.
6.3 Special Flooring System Component Warranty
Where carpet tile cushion, pad, underlayment, integrated cushion backing, or other
flooring system component is furnished under the Contract, the Contractor shall
provide written documentation of the applicable manufacturer's warranty.
DHRD IFB No. 27-02-ASO 9

The manufacturer's warranty shall commence upon Phase Acceptance of the
applicable floor unless the manufacturer's warranty specifies otherwise.
All such components shall be warranted in accordance with the applicable
manufacturer's written warranty.
6.4 Workmanship Warranty
The Contractor warrants that all labor, installation Work, and workmanship
furnished under the Contract shall be performed in accordance with the Contract
requirements, manufacturer's installation instructions, applicable industry
standards, and generally accepted practices for commercial carpet tile installation.
The Contractor shall provide a written workmanship warranty for a period of one (1)
year from Phase Acceptance of the applicable floor.
During the workmanship warranty period, the Contractor shall, at no additional cost
to the State, promptly correct defects resulting from faulty workmanship, improper
installation, or failure to perform the Work in accordance with the Contract
requirements.
Workmanship warranty coverage shall include, as applicable, defects resulting from
improper installation of modular carpet tile/plank, separate cushion, pad, or
underlayment, including displacement, movement, improper adhesion,
installation-related seam or edge deficiencies, and other installation defects
attributable to the Contractor.
6.5 Warranty Documentation
The Contractor shall furnish all warranty documentation to the State upon
completion and acceptance of the applicable Work.
Warranty documentation shall identify, as applicable:
Manufacturer;
Product name or model;
Warranty period;
Applicable warranty terms; and
Location where the product was installed, including building, floor, and room
where applicable.
The Contractor shall serve as the State's point of contact for warranty matters and
shall coordinate applicable manufacturer warranty claims on behalf of the State
during the applicable warranty periods. If, during the one (1) year workmanship
DHRD IFB No. 27-02-ASO 10