RE-ADVERTISEMENT - RFP - White Goods and Scrap Metal Processing and Transportation Services

BRUNSWICK COUNTY
REQUEST FOR
PROPOSALS
RE-ADVERTISEMENT
White Goods and Scrap Metal
Processing and Transportation
Services
ISSUE DATE: October 12, 2026
DUE DATE: October 22, 2026

1. PROJECT OVERVIEW
Brunswick County is soliciting proposals from qualified businesses to provide processing
and transportation services for white goods and other scrap metal collected and stockpiled
at the Brunswick County landfill facility located at 172 Landfill Road NE, Bolivia, North
Carolina 28422, as more particularly set forth herein. This is a re-advertisement due to
an insufficient number of proposals received. Parties who previously submitted a
proposal and who are still interested in being considered for the award of contract
must re-submit a proposal.
Addendum No. 1 to the initial Request for Proposals is attached hereto and
incorporated herein by reference. Interested parties must acknowledge receipt of all
addenda in a submitted proposal.
North Carolina Senate Bill 111 and House Bill 1109, ratified in 1989 and 1991,
respectively, prohibit the disposal of "white goods," defined in N.C.G.S. 130A-290 as
"refrigerators, ranges, water heaters, freezers, unit air conditioners, washing machines,
dishwashers, clothes dryers, and other similar domestic and commercial large appliances,"
in municipal solid waste landfills. Additionally, under Section 608 of the Clean Air Act,
as amended, and 40 CFR Part 82, Subpart F, chlorofluorocarbons ("CFCs") and hydro-
chlorofluorocarbons ("HCFCs") must be recovered and recycled during the servicing and
disposal of air conditioning and refrigeration equipment.
The County received approximately 1,340.44 tons of white goods and other scrap metal
and 23.82 tons of automotive batteries at the County's landfill facility during FY25-26.
Interested parties will be required to: 1) recover and/or recycle CFCs and HCFCs from
white goods collected and stockpiled at the County landfill facility, and 2) transport all
processed white goods and other scrap metal from the landfill facility to a scrap metal
dealer.
2. SCOPE OF WORK
Brunswick County has established the following objectives for this project. Any changes
to the specifications or Scope of Work will be made in the form of an Addendum to this
Request for Proposals and will be supplied to all known prospective contractors and posted
on the Brunswick County website. Notwithstanding the foregoing, contractors will be
responsible for ensuring that they have all addenda. Brunswick County may negotiate and
refine the final Scope of Work with the selected contractor. Brunswick County reserves the
right to negotiate additional services with the selected contractor at any time after the initial
contract award.
A. The selected contractor shall provide a minimum of two (2) 50-cubic-yard, open-
top, roll-off containers to be staged at all times, all equipment, materials, and labor
necessary to process and transport white goods, scrap metal, automotive, marine
and golf cart batteries, and propane tanks at the County landfill facility, in
accordance with all applicable laws, rules, and regulations, and shall be responsible
for all costs associated with performing the services. The selected contractor shall
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remove, recover, and/or recycle refrigerants, compressors, capacitors, and oil for
each white good unit requiring such processing prior to sale to a scrap metal dealer.
The selected contractor may elect to process white good units, scrap metal, and
automotive batteries at the landfill facility or transport them to an alternative
processing facility operated by the contactor. All loading and transportation of
processed units and units not requiring processing from the landfill facility and/or
alternative facility shall be performed by Brunswick County landfill employees
utilizing Brunswick County equipment. The selected contractor shall transport all
required equipment and materials to the landfill facility within thirty (30) days of
request by the County, with the exception of Sundays and nationally recognized
holidays or other closures designated by Brunswick County. The landfill facility
shall be available to the contractor Monday through Friday, 7:30 am to 5:00 pm ET
and Saturday, 7:30 am to 3:00 pm ET, except in the event of closure due to holidays
or causes beyond County's control to include, without limitation, natural disasters,
including earthquakes, hurricanes, or tornadoes; government shutdown; epidemics
or pandemics; or other catastrophic natural event or act of God.
B. Following the removal, recovery, and/or recycling of all refrigerants, compressors,
capacitors, and oil, the contractor shall haul the units to a scrap metal dealer. The
contractor shall adhere to any additional requirements regarding the preparation of
the units imposed by the scrap metal dealer at contractor's sole cost and expense.
C. The contractor shall maintain records and submit monthly reports of all contractual
activities undertaken each month, or fraction thereof. The reports must be furnished
to the County on the 10th day of the next consecutive month following the month
for which the report was prepared. The contractor must remit payment to the
County within thirty (30) days. A final report, summarizing information for the
length of the entire contract period, shall be submitted by the 10th day of the first
month following the conclusion of the contract period. The reports shall include:
1. The total tonnage of white goods and other scrap metal (including
automotive batteries) processed at the landfill facility.
2. The total tonnage of white goods and scrap metal (including automotive
batteries) transported to scrap metal dealer(s).
3. Copies of scrap dealer receipts and/or invoices indicating tonnage of white
goods and scrap metal sold, and the revenues paid to the contractor.
4. The total revenue received by the contractor for the total amount sold.
5. The total volume of CFCs and HCFCs recovered and/or recycled from the
white goods.
6. Copies of certifications or other verification that all CFCs and HCFCs were
recovered and/or recycled in compliance with all federal, state, and local
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laws, rules, and regulations for each of the white good units requiring such
processing, prior to being transported to market.
3. PROPOSAL DEADLINE AND SUBMISSION REQUIREMENTS
3.1 All proposals must be received by Brunswick County no later than October 22,
2026, at 10:00 AM ET.
3.2 All proposals must include the following:
The proposal title and due date and time.
A cover letter/letter of intent on contractor's letterhead, signed by an authorized
representative of contractor, expressly agreeing to Brunswick County's terms
and conditions contained in this Request for Proposals and its attachments.
The contractor's or company's full legal name, address, and telephone number.
For companies, the North Carolina Secretary of State identification number
(SOSID) for the company's organization or qualification to transact business in
the State of North Carolina.
The name, address, and telephone number of company representatives with the
authority to answer questions or provide clarification regarding the proposal's
contents.
A list of key personnel to be assigned to perform the services and each person's
qualifications. Personnel should possess relevant and diverse knowledge and
expertise in their respective fields.
The names of any and all subcontractors expected to perform services in
connection with the project and their qualifications. Include the estimated
percentage of work that each subcontractor is expected to perform. Brunswick
County reserves the right to accept or reject any proposed subcontractor.
A detailed Form of Proposal in substantially the form attached hereto and
incorporated herein by reference.
A full description of services and processes that will be implemented and
ongoing to complete the project in the most efficient, timely and comprehensive
manner.
The plans for ultimate disposal and/or recycling of all received CFC's, HCFC's,
and oil and the equipment and personnel to be used to ensure work finalization.
Any assistance requirements from Brunswick County.
A detailed company description and history, including the areas of expertise
related to the project.
A reference list of at least three (3) current projects or projects completed within
the past twenty-four (24) months for projects of similar size and scope,
including the name and telephone number of a contact person for each reference
listed.
Certificate of Insurance as evidence that contractor meets the County's
Minimum Insurance Requirements attached hereto.
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Contractors shall provide documentation sufficient to clearly demonstrate that their firm
meets or exceeds the requirements set forth in this Request for Proposals. Failure to
provide such documentation may result in the proposal being deemed non-responsive.
In addition to the foregoing, Brunswick County reserves the right to request financial
information for any contractor, in order to support the viability of the contractor.
Those interested should submit one (1) hard copy and/or one (1) electronic copy of the
proposal. Proposals may be mailed, hand delivered, or emailed to the following:
Mail: Brunswick County Solid Waste
Attn: Donna Donahue
P.O. Box 249
179 March 9, 1764 Drive
Bolivia, NC 28422
Hand Delivery: Brunswick County Solid Waste
Attn: Donna Donahue
179 March 9, 1764 Drive
Bolivia, NC 28422
Email: donna.donahue@brunswickcountync.gov
Proposals must be received no later than October 22, 2026, at 10:00 AM ET.
Brunswick County will not be responsible for the failure of any mail or delivery
service to deliver a proposal prior to the stated date and time. Regardless of the
manner of submission, any proposal received after the stated date and time will not
be considered. Incomplete proposals or proposals inconsistent with the required
format may be disqualified from consideration.
4. EXPENSES
Brunswick County will not be responsible for any costs or expenses incurred by the
contractor in submitting a proposal or for any other activities associated with this
procurement. Further, Brunswick County reserves the right to cancel the work described
herein prior to issuance and acceptance of any contractual agreement even if the Board of
Commissioners has formally accepted the recommendation.
5. RIGHT TO SUBMITTED PROPOSALS AND SUPPORTING DOCUMENTS
All written correspondence, proposals and supporting documents received by Brunswick
County in connection with this Request for Proposals will become the property of
Brunswick County. Brunswick County reserves the right to use any ideas in a proposal or
supporting documents regardless of whether the proposal is selected.
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6. FORM OF AGREEMENT
In addition to the terms and conditions contained in this Request for Proposals, by
submitting a proposal, contractor, if selected, agrees to enter into and be bound by the
provisions of a Services Agreement in substantially the form attached hereto and
incorporated herein by reference. To the extent that any of the terms of this Request for
Proposals and the terms of the Services Agreement conflict, the terms of the Services
Agreement shall prevail. No work shall commence until an agreement has been fully
executed by the parties. Unless otherwise approved by Brunswick County, the contractor
must begin performing services within thirty (30) days after an agreement is signed.
7. INSURANCE
Contractor, and any of its approved subcontractors, must procure and maintain in full force
and effect during the term of any agreement with Brunswick County, or the renewal of any
agreement with Brunswick County, the insurance coverage set forth in the Minimum
Insurance Requirements attached hereto and incorporated herein by reference.
In the event contractor, or any of its approved subcontractors, fails to maintain insurance
as outlined herein, Brunswick County may, at its option, obtain the required insurance at
the expense of the contractor.
8. PROPOSAL CONDITIONS
8.1 Submission of a proposal indicates explicit acceptance by the contractor of the
terms and conditions contained in this Request for Proposals and any attachments
hereto. Brunswick County reserves the right to reject, without prejudice or
explanation, any, or all proposals. Brunswick County reserves the right to waive
informalities or to amend the specifications of this Request for Proposals and
request new proposals at any time prior to the award of a contract. All decisions of
Brunswick County shall be final and binding.
8.2 The contractor shall supply the following:
A single point of contact through proposal acceptance. Brunswick County will
communicate solely through this contact regarding all issues relating to the
proposal through acceptance.
A single Project Manager, after acceptance, dedicated and available for the
entire duration of the project. The Project Manager may only be replaced upon
approval by, or at the request of Brunswick County. At a minimum, the
contractor's Project Manager shall be responsible for oversight and
management of the Scope of Work as outlined above.
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9. CONSIDERATION OF WITHDRAWAL AND/OR REJECTION OF PROPOSAL
9.1 Withdrawal
After submission, no proposal may be withdrawn by the contractor for a period of
ninety (90) days following the opening date. Until that time, the proposal will
remain firm and irrevocable and any required bond will be forfeited.
9.2 Rejection
A proposal may be rejected if the contractor fails to:
Submit the proposal in the format specified.
Supply the minimum information requested.
Submit all addenda, addenda responses and templates.
Submit the proposal by the date and time required.
Submit a cost proposal with unbundled, detailed, and itemized pricing.
Provide truthful and accurate information in the proposal.
9.3 No Acceptance
Brunswick County reserves the exclusive right to reject any or all proposals, to
waive any informalities or technical defects in proposals, and to accept any proposal
deemed most favorable to Brunswick County.
9.4 Competency of Contractor
Brunswick County shall make such investigation as it deems necessary to determine
the ability of the contractor to perform the work, and/or provide the services
required by this Request for Proposals. Upon request by Brunswick County, the
contractor shall furnish satisfactory evidence that it has the necessary facilities,
ability, and financial resources to fulfill the specifications and conditions of the
proposal.
10. AWARD
Brunswick County reserves the right to award a contract, based on initial proposals
received from contractors, without discussion and without conducting further negotiations.
Brunswick County may also, in its sole discretion, initiate further discussions with
contractors that it deems to fall within a competitive range. Award shall be made to the
best overall proposal, taking into consideration, without limitation, price, performance,
quality, and the ability to perform the requirements stated herein on time, with high quality,
and in a manner that accomplishes the objectives. Brunswick County shall not be deemed
to have finally selected a contractor until a contract has been successfully negotiated and
signed by both parties. The initial term of the awarded contract is anticipated to be one (1)
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year. The initial term shall be followed by two (2) successive options to renew for one (1)
year each. Each renewal option shall be exercised automatically unless either party gives
notice of its intent not to renew at least sixty (60) days prior to the expiration of the then-
current term. Pricing shall remain firm for the duration of the awarded contract.
11. NON-DISCLOSURE OF INFORMATION
Contractor and its agents shall treat all data and information associated with this Request
for Proposals, including, without limitation, the Request for Proposals, all reports,
recommendations, specifications, and other data as confidential. Contractor and its agents
shall not disclose or communicate any information to a third party or use such information
in advertising, propaganda and/or in another job or jobs, unless prior written consent is
obtained from Brunswick County.
12. NORTH CAROLINA PUBLIC RECORDS
All proposals received by Brunswick County shall be considered public information
subject to lawful disclosure under North Carolina Public Records Law. Any proposal
material deemed by the contractor to constitute either proprietary or trade secret material
shall be designated as such, and each page or section of a page containing such material
shall be so marked by the contractor. In addition, it shall be the sole responsibility of the
contractor to demonstrate to a court of competent jurisdiction that their designation is
proper. Brunswick County shall not make public any material determined by a court of
competent jurisdiction to be proprietary or trade secret. Contractor hereby agrees to
indemnify and hold Brunswick County harmless from any and all claims, suits, damages,
penalties, or expenses arising out of contractor's proprietary or trade secret designation.
13. AMENDMENTS/CHANGE ORDERS
After a project is awarded to a contractor and the parties enter into a formal agreement, a
written amendment or change order will be required for any changes to the scope of the
project.
14. ADDITIONAL SERVICES
Brunswick County reserves the right to negotiate additional services with contractor at any
time after the initial contract award.
15. CERTIFICATION
Contractor hereby certifies that it has carefully examined this Request for Proposals,
and all attachments, including, without limitation, Addendum No. 1 and the Form of
Agreement. Contractor further certifies that it understands and accepts all terms and
conditions contained in the Request for Proposals, including, without limitation, the
Form of Agreement, and the scope of work, and that it has knowledge and expertise
to complete the project. By submitting a proposal, contractor further certifies that
its proposal is fair in all respects and without collusion or fraud.
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