Request for Qualifications -FDEP CWSRF SAHM PROJECT ENGINEERING SERVICES

RFQ NOTICE
The City of Eagle Lake, a political subdivision of the State of Florida, is requesting sealed Statements of
Qualifications from qualified engineering consulting firms to provide professional engineering services for
its Supplemental Appropriation for Hurricanes Helene and Milton and the Hawai'I Wildfires (SAHM) Project
administered through the FDEP Clean Water State Revolving Fund (CWSRF).
Services include design, permitting, bidding assistance, construction administration, inspection, and related
services for generator improvements at 14 of the City's wastewater pumping stations.
The project is funded through the SAHM. Consultants must comply with all applicable federal and state
requirements, including 2 CFR Part 200.
Sealed Statements of Qualifications shall be clearly marked:
"RFQ 26-2 - FDEP CWSRF SAHM PROJECT ENGINEERING SERVICES"
and delivered to:
Thomas Ernharth, City Manager
City of Eagle Lake
75 N 7th Street
Eagle Lake, FL 33839
Receiving Period: Prior to 2:00 p.m., Tuesday, November 3, 2026
Questions regarding this RFQ must be in writing and must be sent to Tom Ernharth, City Manager, via email
at ternharth@eaglelake-fla.com or via fax at (863) 294-3590. All questions must be received by Friday
October 23, 2026, 4:00 p.m.
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RFQ REGISTRATION
You must register using this form in order to receive notice of any addenda to these documents. Please fax
the completed form to the City as soon as possible. It is the vendor's responsibility to verify if addenda have
been issued.
RFQ Number: 26-2
RFQ Title: FDEP CWSRF SAHM PROJECT ENGINEERING SERVICES
This form is for bid registration only. Please scroll down for additional information.
Carefully complete this form and return it to the City via e-mail to ternharth@eaglelake-fla.com. You must
submit one form for each solicitation that you are registering for.
Company Name:
Contact Name:
Mailing Address:
City:
State:
Zip Code:
Phone Number:
Email:
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RFQ Label
Cut along the outer border and affix this label to your sealed bid envelope to identify it as a "Sealed RFQ".
Be sure to include the name of the company submitting the proposal where requested.
Sealed Bid. DO NOT OPEN
Sealed RFQ Number 26-2
RFQ Title FDEP CWSRF SAHM PROJECT ENGINEERING
SERVICES
Due Date/Time: November 3, 2026, prior to 2:00 pm
Submitted by:
Deliver To: City of Eagle Lake, 75 N. 7th Street, Eagle Lake, FL
33839
Proposals may be mailed, express mailed or hand delivered. It is the Proposers responsibility to ensure
their package is delivered to the City prior to 2:00 p.m. on the Receiving date and time referenced above.
Proposals delivered at 2:00 p.m. or later will not be accepted.
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CITY OF EAGLE LAKE
Tom Ernharth City Manager
REQUEST FOR QUALIFICATIONS 26-2
FDEP CWSRF SAHM PROJECT ENGINEERING SERVICES
Sealed proposals will be received in the City, Tuesday November 23, 2026, prior to 2:00 p.m.
Attached are important instructions and specifications regarding responses to this Request for Qualifications
(the "RFQ"). The failure of a responding proposer (a "Proposer") to follow these instructions could result in
Proposer disqualification from consideration for a contract to be awarded pursuant to this RFQ. This
document is issued by the City of Eagle Lake (the "City") which is the sole distributor of this RFQ and all
addenda and changes to the RFQ documents. The City shall record its responses to inquiries and provide any
supplemental instructions or additional documents pertaining to this RFQ in the form of written addenda to
the RFQ. The City shall post all such addenda, together with any other information pertaining to this RFQ,
on the City's website at http//eaglelake-fla-com. It is the sole responsibility of each Proposer to review the
website prior to submitting a responsive proposal (a "Proposal") to this RFQ to ensure that that the Proposer
has obtained all available instructions, addenda, changes, supporting documents, and any other information
pertaining to this RFQ. The City is not responsible for any solicitations issued through subscriber,
publications, or other sources not connected with the City and the Proposer should not rely on such sources
for information regarding the RFQ solicitation.
Questions shall be addressed to Tom Ernharth, City Manager, via email at ternharth@eaglelake-fla.com
or via fax at (863) 294-3590. All questions must be received by Friday, October 23, 2026, 4:00 p.m.
Proposers and any prospective Proposers shall not contact, communicate with or discuss any matter
relating in any way to this RFQ with any member of the City of Eagle Lake City Commission or any
employee of City other than the City Manager. This prohibition begins with the issuance of the Request
for Qualifications and ends upon execution of a contract. Any such communication initiated by a Proposer
or prospective proposer shall be grounds for disqualifying the offender from consideration for a contract
to be awarded pursuant to this RFQ and for contracts to be awarded pursuant to RFQs or Requests for Bid
that the City may issue in the future.
A Proposer's responsive Proposal to this RFQ may be mailed, express mailed, or hand delivered to:
City of Eagle Lake
75 N. 7th Street
Eagle lake, FL 33839
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INTRODUCTION
Project Summary
The City of Eagle Lake is seeking a qualified Engineering Consultant to provide design and construction phase
services for generator improvements at 14 of the City's wastewater pumping stations.
This project is funded through the Supplemental Appropriation for Hurricanes Helene and Milton and the
Hawai'I Wildfires (SAHM) administered through the FDEP Clean Water State Revolving Fund (CWSRF).
Consultants must adhere to all applicable SAHM funding requirements, including compliance with 2 CFR Part
200 and all applicable federal and state requirements.
Background
On December 21, 2024, the American Relief Act, 2025, P.L. 118-158, became law. Funding available through
the Environmental Protection Agency (EPA) under Title VII of the Act is designated for wastewater treatment
works and drinking water facilities impacted by Hurricanes Helene and Milton and the Hawai'i wildfires.
Florida is eligible to apply for these Clean Water State Revolving Fund (CWSRF) supplemental funds. The
City's Selection Process for consultants' services is in accordance with Section 287.055, Florida Statutes, the
Consultants' Competitive Negotiations Act ("CCNA"). The Professional Services Selection Committee will
review the qualifications of all submitting firms.
It is the intent of the City to select and negotiate a Consulting Agreement with one (1) firm.
The City will negotiate a fee schedule and or overall lump sum price as part of "Selection Process", Elevation
Level 4, Contract Negotiations.
Services under this contract will be in compliance with Section 287.055 of the Florida Statutes referred to as
the "Consultants' Competitive Negotiation Act" (CCNA).
In accordance with Section 287.055 (10), Florida Statutes, or any applicable amending or replacement
statute, this provision of the RFQ shall serve as the City's public notice that any plans, drawings or designs
developed by the successful Proposer(s) on behalf of the City pursuant to this RFQ or any agreement,
authorization, purchase order or other contract resulting therefrom, are subject to be reused by the City at
some future time in accordance with the aforementioned statute.
All services must be performed in accordance with applicable Federal, State and Local regulations.
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SCOPE OF SERVICES
The selected Consultant may be required to provide services including, but not limited to:
* Evaluation of existing pumping station facilities
* Engineering analysis and recommendations
* Preliminary engineering reports
* Environmental review coordination
* Preliminary and final design services
* Preparation of construction plans and technical specifications
* Permitting assistance
* Funding coordination and compliance
* Bidding and procurement assistance
* Construction administration
* Construction observation and inspection
* Grant and SRF reporting assistance
* Compliance with federal requirements under 2 CFR Part 200
* Coordination with FDEP and regulatory agencies
* Assistance with project closeout documentation
CONSULTANT REQUIREMENTS
Consultants responding to this RFQ shall:
* Be properly licensed to conduct business in the State of Florida
* Have demonstrated experience with FDEP SRF-funded projects
* Demonstrate familiarity with SAHM funding requirements
* Demonstrate knowledge of applicable Florida Administrative Codes
* Have adequate staff and resources to complete the project within required timeframes
* Carry appropriate insurance coverage
SUBMITTAL REQUIREMENTS
Interested firms shall submit one (1) original and three (3) copies of their Statement of Qualifications.
Submittals shall include, at a minimum:
1. Cover Letter (2 pages maximum)
2. Firm Qualifications and Background (10 pages maximum)
3. Organizational Chart (1 page maximum)
4. Experience with Similar Projects (6 pages maximum)
5. Experience with FDEP SRF Programs (2 pages maximum)
6. Experience with Federal Grant Compliance (2 pages maximum)
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7. Resumes of Key Personnel (10 pages maximum)
8. Proposed Project Approach (2 pages maximum)
9. References for Similar Municipal Projects (6 pages maximum)
10. Proof of Licensing and Insurance
11. Any Additional Information Relevant to the Project (5 pages maximum)
EVALUATION CRITERIA
Criteria Points
Experience with FDEP SRF and other state and federal funding programs 25
Understanding of project and approach 20
Knowledge of City of Eagle Lake's utility systems and ability to become
quickly familiar with local conditions 20
Personnel qualifications and staffing 15
Experience with municipal wastewater system projects 10
Ability to meet schedules and funding requirements 10
Total Possible Points: 100
SELECTION PROCESS
Selection shall be conducted in accordance with the Consultants' Competitive Negotiation Act (CCNA),
Section 287.055, Florida Statutes.
SCHEDULE OF EVENTS
Event Date
RFQ Advertisement October 7, 2026
Deadline for Questions October 23, 2026, at 4:30 p.m.
Submittal Due Date November 3, 2026 at 2:00 p.m.
Staff Evaluation/Scoring Workshop November18, 2026, at 6:00 p.m.
Recommended to City Commission December 7, 2026, at 6:00 p.m.
FEDERAL AND STATE REQUIREMENTS
The selected Consultant shall comply with all applicable federal, state, and local laws and regulations,
including but not limited to:
* 2 CFR Part 200
* Florida State Revolving Fund requirements
* Supplemental Appropriation for Hurricanes Helene and Milton and the Hawai'I Wildfires (SAHM)
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requirements
* Equal Employment Opportunity requirements
* Debarment and Suspension requirements
* Build America, Buy America requirements, if applicable
GENERAL TERMS AND CONDITIONS
The City reserves the right to reject any or all submittals, waive informalities or irregularities, request
clarification of information submitted, cancel this solicitation at any time, re-advertise the solicitation, and
award contracts in the best interest of the City.
RIGHTS RESERVED BY THE CITY
The City reserves the right to accept or reject any and all Statements of Qualifications and to waive any
technicalities or irregularities in the submittal process.
SWORN AFFIDAVIT OF COMPLIANCE AND RESPONSIBILITY
(For Engineering Consultant RFQ Submittals)
STATE OF ____________________
COUNTY OF __________________
BEFORE ME, the undersigned authority, personally appeared ______________________________
("Affiant"), who being first duly sworn, deposes and states as follows:
1. Authority of Affiant. Affiant is duly authorized to execute this Sworn Affidavit on behalf of
__________________________________________ ("Consultant"), the entity submitting a
response to the Request for Qualifications ("RFQ") issued by the City of Eagle Lake for professional
engineering consulting services.
2. Truthfulness and Accuracy Consultant certifies that all statements, information, qualifications,
references, financial information, supporting documentation, and representations contained
within its RFQ submittal are true, correct, complete, and accurate to the best of Consultant's
knowledge and belief. Consultant acknowledges that any omission, misrepresentation, false
statement, misleading information, collusion, or falsified documentation may result in immediate
disqualification from consideration, rejection of the submittal, termination of negotiations,
rescission of any award, termination of any resulting contract, and/or other remedies available
under Florida law.
3. No Collusion / Independent Submission Consultant certifies that its submittal has been
independently arrived at without collusion, consultation, communication, or agreement with any
other proposer, competitor, or potential competitor for the purpose of restricting competition or
otherwise influencing the procurement process.
4. Conflict of Interest Certification Consultant certifies that no officer, employee, elected official, or
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agent of the City has any financial or personal interest, direct or indirect, in the Consultant or in
the proposed contract, except as may be fully disclosed in writing within the RFQ submittal.
Consultant further certifies compliance with all applicable provisions of Chapter 112, Florida
Statutes, regarding conflicts of interest and ethics.
5. Public Entity Crimes Statement Pursuant to Section 287.133, Florida Statutes, Consultant certifies
that neither the Consultant, nor any affiliate, principal, officer, director, partner, or agent thereof,
is presently debarred, suspended, proposed for debarment, declared ineligible, or convicted of a
public entity crime within the past thirty-six (36) months.
6. Discriminatory Vendor Certification Consultant certifies compliance with Section 287.134, Florida
Statutes, and certifies that Consultant is not listed on the Scrutinized Companies List or
Discriminatory Vendor List maintained by the State of Florida.
7. Licensing and Legal Compliance Consultant certifies that it is properly licensed, qualified, and
authorized to perform the services contemplated under this RFQ within the State of Florida and
shall maintain all required licenses, permits, insurance, and registrations throughout the
procurement process and any resulting contract term.
8. Drug-Free Workplace Consultant certifies that it maintains a drug-free workplace in accordance
with Section 287.087, Florida Statutes.
9. E-Verify Compliance Consultant certifies compliance with Section 448.095, Florida Statutes,
regarding the use of the E-Verify system for employment eligibility verification.
10. Indemnification of City Reliance Consultant acknowledges that the City is materially relying upon
the truth and accuracy of the statements made herein and within the RFQ submittal. Consultant
agrees that any material misrepresentation shall constitute grounds for disqualification,
termination, and recovery of damages and costs incurred by the City.
11. Acknowledgment of RFQ Requirements Consultant certifies that it has carefully examined the RFQ
documents, understands the scope of services requested, and agrees to comply with all terms,
conditions, specifications, and requirements contained therein.
FURTHER AFFIANT SAYETH NAUGHT.
Name of Firm: ________________________________________
By: _________________________________________________
Printed Name: _______________________________________
Title: _______________________________________________
Date: _______________________________________________
Signature: ___________________________________________
________________________________________
NOTARY ACKNOWLEDGMENT
STATE OF ____________________
COUNTY OF __________________
The foregoing instrument was acknowledged before me by means of physical presence or online
notarization this ______ day of ________________, 20_, by
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_________________________________________, who is personally known to me or who has produced
__________________________________ as identification, and who did/did not take an oath.
Notary Public - State of ________________
Print Name: _____________________________
My Commission Expires: _________________
(SEAL)
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