Trash Removal & Recycling Services for Luzerne County

Solicitation Cover Sheet
SOLICITATION
NAME
Trash Removal & Recycling Services
for Luzerne County
SOLICITATION 09182026BB&G
REF#
PURCHASING AGENT: Luzerne County Purchasing Department
Luzerne County, Pennsylvania
ISSUING DEPARTMENT: Building and Grounds
QUESTIONS DUE DATE: Friday, November 6, 2026 at 10:30 AM EST
Friday, November 13, 2026 at 10:30 AM
SOLICITATION DUE DATE:
EST
SOLICITATION TYPE: Invitation for Bids Request for Proposals

PROPOSED CONTRACT ATTACHED: No
Yes Appendix E

TERM OF AGREEMENT: See Appendix A
BID SECURITY REQUIRED: No
Yes Amt: $________________ (50% of bid)

Bid Bond

Certified Check

Corporate Check

PERFORMANCE BOND REQUIRED: No

Yes Amt: $________ (No less than bid Amt)
Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement
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Please note the following acceptable method(s) for bid submission:

PennBid (ONLINE)
ATTENTION:
RESPONSES MUST BE SUBMITTED ELECTRONICALLY VIA THE PennBid PORTAL AT
https://pennbid.bonfirehub.com BY THE DEADLINE INDICATED ON THE COVER SHEET.
QUESTIONS REGARDING THIS PROJECT SHALL BE SUBMITTED VIA THE "Ask a
Question" FEATURE IN PennBid BY THE DEADLINE INDICATED ON THE COVER SHEET.
ANY FEES ASSOCIATED WITH THE USE OF PennBid ARE THE SOLE RESPONSIBILITY
OF THE RESPONDER. SPECIFICATIONS AND SUPPORTING DOCUMENTS CAN BE
OBTAINED AT NO COST ON PennBid.

HARD COPY (MAIL/DELIVERY)
ATTENTION:
RESPONSES TO THIS SOLICITATION ARE ACCEPTED WEEKDAYS, 9:00 AM TO 4:00 PM,
EXCLUDING HOLIDAYS. SUBMIT RESPONSES BY THE DEADLINE INDICATED ON THE
COVER SHEET TO ADDRESS SPECIFIED BELOW. FOR INQUIRIES, CONTACT MARYANN
AMESBURY AT 570-825-1501 OR PURCHASING@LUZERNECOUNTY.ORG.
YOU MUST PRINT THE BELOW ADDRESS AND SOLICITATION INFORMATION AND AFFIX
TO THE OUTSIDE OF YOUR RESPONSE ENVELOPE.
UNLABELED RESPONSES WILL BE REJECTED.
Luzerne County
Purchasing Department
Penn Place Bldg.
Suite 223A
20 N. Pennsylvania Ave.
Wilkes-Barre, PA 18711
All solicitation responses must have this label attached
with the name and reference number of
the solicitation to the outside of the return envelope
(UPS, FEDEX, etc.) or it will be rejected.
Solicitation Name________________________
Reference #_______________________
Company Name___________________
Responders who use USPS Services please note:
For USPS deliveries expect delays. Mail is re-routed from the Court House to Penn Place. Ensure
timely delivery to the Purchasing Department by the specified deadline. The County accepts no
responsibility for late or misdirected mail.
Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement
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INSTRUCTIONS TO RESPONDERS
1. Form of Response. In addition to supplemental documentation specifically required by
the terms of this Solicitation, Responder's response shall include all documents in this
Solicitation, including: 1) the Solicitation Cover Sheet; 2) Instructions to Responders; 3)
Appendix A - Specifications and all supplemental information required therein; 4)
Appendix B - Questionnaire Form; 5) Appendix C - Non-Collusion Affidavit; 6) Appendix
D - General Terms and Conditions; 7) Appendix E - Proposed Contract (if applicable);
and 8) Appendix F - Signature Page and Certification. Note that Appendix A contains
detailed specifications of the goods/services sought by the County and may include
more specific directives relating to the form of the Responder's response including a
requirement that Responder complete additional forms and/or information. If the
required information/forms are not submitted or are incomplete, Luzerne County may
immediately reject the response as incomplete. The stated quantities, if any, shall be
considered to be estimates only and County reserves the right to increase or decrease
the quantities according to demand and may reorder at any time during the contract
period.
2. Any alterations, erasures, additions to or omissions of required information, or changes
to the specifications or solicitation schedule, are made at the risk of the Responder and
may result in rejection of Responder's submission. In case a Responder finds
discrepancies or omissions or is in doubt as to the meaning of the specifications or
solicitation schedule, he/she should at once notify the Luzerne County Purchasing
Department via the "Ask a Question" feature in the PennBid portal no later than the
Questions Due Date. The Purchasing Department will reply to such questions in an
official supplement and emails will be sent simultaneously to all prospective Responders.
3. BID CONFIRMATION:
a. PennBid SUBMISSIONS: Upon completion of the electronic submission (if
applicable), Responder will receive an electronic Submission Confirmation with
the date and time of completion and will receive any future pertinent bulletins
regarding the project which may be issued via public notices before the due date
and time. When required, a summary of bids received will be issued by Luzerne
County via a Public Notice on PennBid shortly after the deadline. It should be
noted that bid results are subject to further review and should not be construed
as issuance of an award.
b. MAIL IN BIDS: Upon submission of its response, Responder is responsible for
confirming that it is recorded in the Purchasing Department office as a
Responder so that it receives any pertinent bulletins issued before responses are
opened. If requested, Luzerne County may issue a summary of bids received
after the deadline. It should be noted that bid results are subject to further review
and should not be construed as issuance of an award.
Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement
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4. Responders must be recognized providers in the materials/services specified and
qualified to advise in their application or use. Responder, upon request, must satisfy the
County Manager and administrative officers that it has the requisite organization, capital,
plant, stock, ability, and experience to satisfactorily execute the contract in accordance
with the provisions of the contract in which Responder is interested.
5. Submitting a response when it is intended to sublet the contract is cause for rejection of
your submission, or cancellation of the contract, unless approval is given in writing by
Luzerne County prior to the Solicitation opening.
6. In case of error in the extension of prices, the unit price shall govern.
7. If more than one response is offered by any one party or in the name of its clerk,
partners, or other person, all such responses may be rejected. However, a party who
has quoted prices on materials to a Responder is not thereby disqualified from quoting
prices on materials to other Responders or from submitting a response directly for the
materials or work.
8. All terms, rebates and discounts shall be considered to be offered effective as of the
date of payment by the County notwithstanding anything to the contrary expressed in the
response.
9. If indicated in the Solicitation Documents, the successful Responder(s) may be required
to enter into a supplemental contract with the County within sixty (60) days of notification
by the Purchasing Agent. Failure of Responder to do so shall result in the cancellation
of the award and forfeiture of the bid bond/bid security, if any, which shall become the
absolute property of the County of Luzerne. Whether or not a supplemental contract is
required by the County, Responder understands and agrees to comply with the General
Terms and Conditions attached hereto as Appendix D.
10. Luzerne County reserves the right for Luzerne County and/or the Luzerne County
Manager and/or their respective designees to perform financial and/or performance
audits on any purchase, sale, award, contract, or other transactions involving Luzerne
County. Therefore, any party to a purchase, sale, award, contract or other transaction
involving Luzerne County must grant to the Luzerne County Controller and/or the
Luzerne County Manager and/or their respective designees reasonable access to any
property and/or equipment purchased in whole or in part with Luzerne County funds and
must grant reasonable access for review, inspection and reproduction of any and all
financial, employment and/or other records of the vendor, contractor, subcontractor or
other entity deemed relevant by the Luzerne County Controller and/or Luzerne County
Manager.
Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement
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11. If indicated in this Solicitation, Responder may be required to submit with its response a
Bid Bond or some other form of bid security. Responder's failure to supply the required
Bid Bond or bid security when required will be grounds for disqualification of the
Responder's submission. When a Bid Bond or other form of bid security is required, the
amount of said bid bond or bid security shall be fifty percent (50%) of the total cost of
the proposal or bid submitted.
12. If indicated in this Solicitation, upon acceptance of its bid/proposal Responder may be
required to submit a Performance Bond for any bid/proposal over ten thousand dollars
($10,000.00) to Luzerne County Purchasing upon contract award. The amount of said
Performance Bond shall be in an amount no less than the total dollar amount of
Responder's bid/proposal.
13. Luzerne County will NOT accept vendor contracts that include automatic renewal and/or
price escalation clauses.
14. The successful Responder must permit the County to make payment to Vendor by credit
or debit card without penalty or surcharge.
15. Other than when submission is made online through PennBid, Responder must submit
an original and one copy of its response.
16. PennBid: Proposals may be withdrawn at any time prior to the due date and time listed
in the Cover Sheet. After such due date and time has passed, Responders may only
withdraw their response as provided for by Pennsylvania law, 73 P.S. 1601 et seq. No
Responder may withdraw its bid/proposal for a period of sixty (60) days after the date of
Solicitation opening.
17. The County reserves the right to award the bid/proposal to a Responder other than the
lowest Responder if deemed to be in the best interest of the County. The County shall
consider the following criteria: 1) price; 2) reputation of Responder and of its goods and
services; 3) quality of the Responder's goods and services; 4) extent to which the goods
or services meet the County's needs; and 5) Responder's past relationship with the
County. The County may narrow the list of prospective vendors after initial review and
may invite those Responders who provided the top-ranked bids/proposals to a technical
bid/proposal meeting to discuss bid/proposal details. Award may be made to one or
more Responders, but Luzerne County reserves the right to reject any and/or all
submissions, to cancel the solicitation, and/or to re-advertise solicitation for these
goods/services.
18. Responder is required to submit with its bid/proposal all documents specifically required
by this Solicitation, including but not limited to business licensure and/or any state or
federal accreditation certification. Certificates of insurance shall be provided by the
successful Responder prior to the contract start date unless this Solicitation expressly
requires submission with the bid/proposal.
Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement
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19. Luzerne County will not be expected to pay freight or fuel charges.
20. Luzerne County shall not be liable for any cost incurred by Responder in responding to
this solicitation.
21. Amendment to Solicitation. If it becomes necessary to revise any part of this Solicitation:
a. PennBid: An amendment will be issued via the PennBid portal to all prospective
Responders registered in the PennBid portal and identified by Luzerne County as
having received the basic Solicitation. The amendment will be issued via the
PennBid portal Public Notices and posted in "Supporting Documentation."
b. MAIL/DELIVERY SUBMISSIONS: An amendment will be issued to all
prospective Responders identified by Luzerne County as having received the
basic Solicitation, and the amendment will be published on the County's website.
22. The contents of the response of the successful Responder shall become contractual
obligations upon receipt of a Notice of Award from the County.
Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement
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APPENDIX A - Specifications
PROPOSED CONTRACT TERM: The contract will be for one (1) year from date of contract
award with a possible one (1) year extension at the County's discretion. The anticipated
start date is 01/01/2027.
PROCURING DEPARTMENT: Building & Grounds
Address: 200 N River Street Wilkes Barre, PA 18711
Contact: Nick Vough
Telephone: 570-825-1631
Fax: N/A Email: nicholas.vough@luzernecounty.org
Proposal for: Services
Goods

Order Terms: ____________________________________
Purchase Order Only

Additional Order Terms: _________________________
________________________________________________
Delivery: F.O.B., POINT OF DESTINATION ____________
Minimum Frequency of Delivery _________ per _____

Weekend/Holiday/After Hours Delivery May Be Required

Additional Delivery Terms: _________________________
________________________________________________
Billing Terms: ___________________________________
________________________________________________
Other

Description: _____________________________________
________________________________________________
Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement
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Trash Removal and Recycling Services for Luzerne County
Ref#09182026BB&G
Luzerne County is soliciting bids for Trash Removal and Recycling Services for various
County Buildings. All services will be provided and awarded under one bid to one (1) winning
bidder. Luzerne County reserves the right to increase or decrease the number of services and
locations as needed during the contract period.
All prospective bidders must submit one (1) original unbound and two (2) copies of their sealed
proposals with the label from page two (2) attached no later than Friday, November 13, 2026
at 10:30 AM EST to the following address:
Luzerne County Purchasing Department
Attn: Mary Ann Amesbury
Penn Place Office Building
20 North Pennsylvania Ave
Suite 223A
Wilkes Barre, PA 18711
Questions concerning the scope of work contact Nicholas Vough by phone at (570) 825-1631 or
via email nicholas.vough@luzernecounty.org. The deadline for questions is Friday,
November 6, 2026 at 10:30 AM EST.
All prospective bidders must sign and return the cost proposal sheets in Appendix A-1.
Bid Specifications
1. Contract services will be for the removal and transportation of municipal waste and
recyclable materials to a disposal facility that accepts municipal solid waste and recyclable
materials from Luzerne County. Costs per containers will be based on a monthly rate for
location and services. Services from refuse collections will be include tipping fee at landfill.
All information billed monthly must be included on one invoice.
2. Disposition of recyclables is the responsibility of the vendor. The contractor will provide to
the Luzerne County Purchasing Director a written statement that all recyclable items
collected from the County will be recycled and not landfilled or incinerated. The name,
address, telephone number, and contact person of the recycling site shall be furnished and
any change in sites must immediately be made known to the Director of Building and
Grounds or their designee and the Luzerne County Solid Waste and Recycling Management
Coordinator.
3. The contractor will maintain a record indicating that all municipal solid waste was
disposed of at a facility, which guaranteed sufficient disposal capacity space (through
contractual agreements) with the County. Luzerne County has the authority to request, at
any time during the life of the contract, an inspection of said record and original landfill
tipping slips. The name, address, telephone number, and contact person of the landfill site
shall be furnished and any change in sites must immediately be made known to the Director
Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement
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of Building and Grounds or their designee and the Luzerne County Solid Waste and
Recycling Management Coordinator.
4. The contractor will maintain a record indicating that all recyclables were processed by a
qualified recycler and request weight slips indicating the weight of each item recycled.
Luzerne County has the authority to request documents indicating the weight (tonnage) of
the recycled items at anytime during the life of the contract.
5. The contractor will insure that all electrical connections, collection containers and any
other equipment necessary to provide the services to fulfill these specifications will be
operational on January 1, 2027 and for the life of the contract.
6. Condition of Trash & Recycling Collection Containers: All containers shall be in good
working condition and appropriately painted to provide a reasonably good appearance. All
recycling containers shall be identified as to the content of the product (s).The contractor,
when requested by a representative of Luzerne County, will provide services to sanitize the
trash compactors.
7. Scheduling Pickups: Pickup schedules are detailed in the services required section of the
bid specifications. If changes need to be made to the schedule, the Purchasing
Department, the Director of Building and Grounds or their designee and the Luzerne County
Solid Waste and Recycling Management Coordinator must be contacted in writing advising
the required change, provided the new adjusted schedule, and/or any monetary
considerations that are required.
8. Contract Term: The contract period shall be effective from January 1, 2027 to December
31, 2027 (1-year period). At the option of the County and with the agreement of the
Contractor, the contract may be extended for one (1) additional twelve (12) month period
from January 1, 2028 to December 31, 2028. The cost of service for the additional twelve
(12) month period will be provided on the proposal cost sheet provided in this bid. Upon
request, this price will be reviewed, and can be negotiated between the County and the
Contractor and agreed to no later than ninety (90) days before the end of the prior contract
term. Any increase in the cost of service for the additional twelve (12) month period shall not
exceed the change in the United States Consumer Price Index (CPI-U) United States cities
average for the twelve (12) month period or two percent (2%), whichever is lesser of that
contract. Luzerne County reserves the right to increase the number of services and
locations as needed during the contract period for both Trash and Recycling. The County
also reserves the right at any time during the contract term to cancel and remove from the
contracted services all required recycling services including but not limited to the removal,
transportation, disposition and or disposal of recyclables upon thirty (30) days written notice
thereby rendering null and void that portion of the contract setting forth the contractors
duties and obligations for providing recycling services there under and that portion of the
contract mandating Luzerne County's duty to compensate the contractor for contracted
recycling services.
9. The bidder shall conform to all provisions of the Luzerne County 10 Year Municipal Waste
Management Plan.
Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement
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10. Billing: All invoicing for services rendered will be made monthly. Invoices must be
emailed to purchasing@luzernecounty.org. If electronic invoicing cannot be done, invoices
can be mailed to the following address:
Luzerne County Purchasing
20 N Pennsylvania Ave
Penn Place, Suite 223A
Wilkes Barre, PA 18711
The distribution of invoices will be broken down per department utilizing the address
provided below for services rendered:
* Penn Place- 20 N Pennsylvania Avenue, Wilkes Barre, PA 18711
* Human Services Bldg. - 111 N Pennsylvania Avenue, Wilkes Barre, PA 18711
* Visitor's Bureau- 200 Old Train Station Road, Wilkes Barre, PA 18702
* West Side Annex, 2009 Wyoming Avenue, Forty Fort, PA 18704
* Luzerne County 9-1-1 Center- 100 Young Street, Hanover Township, PA 18706
* Record's Retention/Coroner- 85 Young Street, Hanover Township, PA 18706
* Luzerne County Emergency Management Agency (EMA)- 185 Water St., Wilkes
Barre, PA 18702
* Luzerne County Prison- 99 Water Street, Wilkes Barre, PA 18702
* Luzerne County Prison- 139 Water Street-(behind White House) Compactor,
Wilkes Barre, PA 18702
* B&G- 135 Water Street, Wilkes Barre, PA 18702 (near Election Voting
Warehouse)
* R&B Building- 177 West Foothills Drive, Drums, PA 18222
* Domestic Relations- 310 Market Street, Kingston, PA 18704
* Broad Street Exchange- 100 W. Broad St, Hazleton, PA 18201
Scope of Work for Recycling Services
The Contractor shall be responsible for the removal and disposal of all recyclables to a material
recovery facility. Acceptable recyclables include any paper fibers, mixed office paper,
newspapers, phone books, catalogues, magazines, law books, hard and soft cover books, all
envelope types, all file folder types, invoices, index cards, post its, receipts, any color or size
copy paper and cardboard. Also included are aluminum cans, glass, steel/bi-metallic cans, and
all #1-7 numbered plastic containers to a materials recovery facility to be separated and
categorized for recycling. The name and contact information of the recycling center where
material sent for recycling must be provided with this bid.
The Contractor shall furnish and install any holding receptacle as required for efficient service
and all methods of holding and removal shall conform to any and all governmental agency
provisions and regulations. All receptacles shall be handled and treated in accordance with said
agency requirements for sanitation.
All containers are to be clearly marked for recycling of cardboard, mixed paper and cans and
bottles.
Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement
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