YAKIMA COUNTY ELEVATORS PROJECT - RE-BID

Facilities Services
18 East Lincoln Ave - Yakima, WA 98901
(509)574 -2406 - (509) 574-2416 - FAX (509) 574-2464
Blake Erickson, Project Manager
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Request for ProposaCls:
Yakima County Elevators Project
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PW20026-A
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RFP Issue Date: October 15, 2026
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Milestone Date
RFP Announced 10/15/2026
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Pre-Bid Site Visit 10/27/2026
Deadline for Questions 10/30/2026
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Proposals Due 11/5/2026
Award Announcement 12/1/2026
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Estimated Contract Approval 12/8/2026
RSubstantial Completion Target 6/28/2028
RFP Pursuant to RCW 39.04.290

www.vdassoc.com
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REQUEST FOR PROPOSAL
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FOR
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THREE (3) TRACTION PASSENGER ELEVATORS
AND ONE (1) HYDRAULIC PASSENGER ELEVATOR
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AT
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VARIOUS LOCATIONS -
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YAKIMA COUNTY
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YAKIMA, WA
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DATE: October 15, 2026
VDA NO. 81697/ZG
Elevator Contractor

REQUEST FOR PROPOSAL
The Property Owners and their designated representatives are inviting a limited number of contractors to bid on
the comprehensive "TURN-KEY" modernization of four (4) elevators, consisting of two (2) 2,500 lbs. capacity
traction passenger elevators operating at 350 fpm, Unit ID PE1 and PE2; one (1) 2,500 lbs. capacity basement
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traction passenger elevator operating at 200 fpm, Unit ID 1180; and one (1) 4,000 lbs. capacity hydraulic passenger
elevator operating at 150 fpm, Unit ID PE3.
A. A pre-bid meeting will be held on October 27th. 2026 at the Yakima CCounty Facilities Services Building at
18 E Lincoln, Yakima, WA 98901. All participants shall meet in the conference room of the building. The
site visit will proceed to all three properties in succession. Contractors must be present at the Facilities
Services Building at the scheduled start time; late arrivals will not be permitted to join the site visit.
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A. Individual bidders who wish to submit a Request for Information (RFI) during the bid process must address
the technical inquiry to:
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VDA, Inc. ("VDA")
Vertical Transportation Systems Consultants
Zachary Gudwin & Brandon Brown
AttentioRn: Project Manager
Email: brandon.brown@vdassoc.com & zgudwin@vdassoc.com
1. All requests must be submitted by email and are due no later than October 30th, 2026.
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2. RFI's must refer to the document, article and paragraph reference in question by the order of the
specification or other document applicable.
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3. The Consultant will respond to all RFI's in the same order of inquiry submittals and issue the
original vendor questions with the responses to all contractors invited to bid via email.
Ea. The Owner's project management designee shall be copied on all technical
correspondence for record.
B. Quotations shall be submitted on the form provided herein; however, should an individual wish to provide
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proposal clarifications or other information pertaining to the project bid(s), the vendor must first utilize
the "Alternative Contractor's Value Engineering" option and supplement the reference using his own
corporate letterhead stationary.
C. Contractors are advised that the entire Bid Form and supplemental riders or exhibits must be completed
in full.
1. Alternative price quotations and the Owners form of full comprehensive maintenance must be
bid in order for the base price quotation(s) to be given full consideration.
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D. Particular attention must be given to the following project contingencies:
1. This is a "TURN-KEY" project with the Elevator Contractor designated as the "PRIME
CONTRACTOR" for all related and non-related work specified and required unless
specifically excluded or referenced to be done by others.
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2. The Elevator Contractor shall retain and identify in its proposal the trade subcontractors
utilized to compile the Base Bid. At a minimum, the project team shall include an Electrical
Contractor, Mechanical Contractor, and Fire / Life Safety Contractor experienced with
elevator modernization projects or similar work. C
3. Maintenance coverages specified include a total of four (4) elevators for "INTERIM,"
"GUARANTEE," and "LONG-TERM" services on the basis of a single vendor providing both
the capital improvement and service personnel.
4. The Base Bid shall include all elevator anNd related work required to return each unit to
public use with no Code violations or punch-list items identified by the Authority Having
Jurisdiction as remaining to be completed, except only those items specifically identified
as Work by Others in the Contract Documents.
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5. Required record keeping, insurance coverages, guarantee requirements, and use of third-party
manufacturers' equipment are mandated for acceptance of the base bid proposals.
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E. The Owner reserves the right to reject any and all bids in full or in part without explanation or penalty.
1. Acceptance and/or subsequent reviews of contractor proposals shall not be construed as a
commitment onE the part of the Owners to purchase any goods or services expressed or implied
unless an agreement is formally prepared and accepted as such by the Owner's designee.
F. The project will be awarded based on experience, price, schedule, references and an Owner's interview.
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1. Contractors who wish to clarify their bid, take exception to a particular requirement or modify the
requirements specified in any "way", "shape" or "form" shall reference the particular specification
Esection, clause and sentence in numerical order of presentation and subsequently provide the
statement of change, omission, substitution or clarification on an itemized basis in conjunction
with the bid submission. Exhibits provided must be fully executed for basic comparison analysis
by the Consultant and Owner's agent.
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G. Sealed bids on the attached form shall be submitted in DUPLICATE, with one (1) copy of the Owners Form
of Full Coverage Maintenance Agreement to:
Yakima County
Facilities Services Attention: Blake Erickson
18 E. Lincoln
Yakima, WA 9890
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H. Proposals are due and shall be received up until November 5th at 2:00 p.m., 2026. Bids may not be
modified after submittal, but may be withdrawn before the bid opening and then resubmitted. After
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submittal, bids may not be withdrawn for thirty (30) days.
I. Verbal proposals and/or discussions will not be accepted.
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J. Contractors are required to acknowledge receipt of any addenda issued by inserting the addenda number
in the space provided.
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FORM OF PROPOSAL
A. The Contractor, , confirms the specification has been carefully examined and a survey of
the prevailing conditions has been performed at Various Locations - Yakima County in Yakima,
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1. The undersigned proposes to furnish all labor, material, equipment, permits, fees, testing,
coordination, related work, and services required for the comprehensive modernization
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of PE1, PE2, 1180, and PE3 at Various Locations - Yakima County in Yakima, WA in
accordance with the Contract Documents, for the contract prices specified below.
No exceptions or clarifications taken.
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See attachment for exceptions/clarifications.
2. Under no circumstances shall the ContEractor submit his own proposal without bidding the project
specifications. A Contractor's Value Engineering Alternate is provided for optional equipment
proposals and/or implementation methods other than the design specification requirements.
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3. All pricing noted herein shall be held for a minimum of ninety (90) calendar days.
B. The bid includes Addenda number .
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C. The base lump sum bid excluding sales tax is:
$ .
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D. Unit pricing included in the base bid above Item "C" quotation:
Work By Others: $
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PE1: $
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PE3: $
1180: $
: $
: $
: $
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E. Proposed Guaranteed Scheduling for Project Implementation:
1. Lead time after contract award and selection item confirmations before start of work:
(weeks)
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2. PE1 out-of-service time: (weeks)
3. PE2 out-of-service time: (weeks)
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4. PE3 out-of-service time: (weeks)
5. 1180 out-of-service time: (weeks)
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6. Total out-of-service time: (weeks).
F. Interim monthly maintenance price included prior to start of work and during modernization work
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implementation:
$ (four [4] elevators).
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G. Guarantee monthly maintenance price after completion and final acceptance of units for the first
twelve (12) month period:
$ (four [4] elevatoErs). Cost shall include all monthly subscription and licensing fees for new two-way
audio-visual communication monitoring services.
H. Long-term monthly maintenance price for full comprehensive maintenance and related services
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after the guarantee period:
$ (four [4] elevators). Cost shall include all monthly subscription and licensing fees for new two-way
audEio-visual communication monitoring services.
I. Monthly deduct for units out of service for modernization:
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$ (PE1).
$ (PE2).
$ (PE3).
$ (1180).
J. Costs for Performance, Labor and Material Payment Bond:
$ .
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K. Alternate Price Quotations
Note: The following price quotes are submitted as plus or minus (+ or -) the base price proposals
indicated. Duplicated procedures, materials and/or equipment must be adjusted to specify the
variance in cost only.
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Alternate No. 1 - Cellular Gateway Voice/Data:
Provide all labor and materials, including the modem, for cellular gateways capable of emergency
voice communication and two-way elevator visual communiCcation. The Contractor shall provide
pricing for all account setup fees and subscription costs.
$ ( ).
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Alternate No. 2 - Contractor's Value Engineering Options:
a.
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$ . R
b.
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$ .
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c.
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$ .
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d.
$ .
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The undersigned hereby certifies that he is able to furnish labor that can work in harmony with any other elements
of labor employed or that may be employed in the building.
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DATE:
(Name of Elevator Contractor) C
BY:
(Title) N
(Business Address)
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(City and State)
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(Telephone Number)
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(Email Address)
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NOTE: Submit in "DUPLICATE" with one (1) signed copy of the Owner's Form of Full Coverage Maintenance
Agreement, and Exhibits "A" and "B" attached.
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EXHIBIT "A"
SCHEDULE OF INITIAL BASE HOURLY RATES FOR CONTRACTOR'S PERSONNEL
Contractors Hourly **Double Time
Straight Time Rate Premium *1.7 Rate HEourly
VDA No. 81697 Base Cost including Rate Hourly
Hourly Selling Price Time Rate Selling Price
Fringe Benefits Selling Price
Maintenance
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Mechanic
Helper
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Mechanic
Team
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*Hours and Days of the Week that the Rate applies:
**Hours and Days of the Week that the Rate applies:
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