UCA-27-034 Pressure Washing Services

UNIVERSITY OF CENTRAL ARKANSAS
PROCUREMENT OFFICE
201 DONAGHEY AVENUE
WINGO HALL STE. 113
CONWAY, AR 72035
Invitation for Bids
#UCA-27-034
Pressure Washing Services
BIDS MUST BE RECEIVED BEFORE:
9:00 A.M. Central Time on Thursday, October 22, 2026
Bid Delivery and Opening Location
University of Central Arkansas
Attention: Pam Giblet
Procurement Department
201 Donaghey Ave.
Wingo 113
Conway, AR 72035
BIDS WILL BE ACCEPTED UNTIL THE TIME AND DATE SPECIFIED
ABOVE. THE BID ENVELOPE MUST BE SEALED AND SHOULD BE
PROPERLY MARKED WITH THE BID NUMBER, DATE AND HOUR OF BID OPENING AND COMPANY'S
RETURN ADDRESS
BID#UCA-27-034

SECTION 1: INSTRUCTIONS TO BIDDERS
Bid Due Date & Submission: The deadline for receipt of bid is no later than 9:00 a.m.
(CST) October 22, 2026.
Issuing Officer:
Pam Giblet, Construction and Contract Manager
Phone: (501) 450-3156
Email: pgiblet@uca.edu
Contract Administrator:
Danielle Barron, Director of Planning, Design and Construction
Phone: (501) 852-0131
Email: dbarron@uca.edu
Anticipated Procurement Timeline:
The timeline below is to be followed by all parties. The University of Central Arkansas
reserves the right to change or modify the dates below as necessary:
Date
Invitation for Bid Released: 10/1/2026
Non-Mandatory Pre-Bid Walk-through (Meet in
10/8/26 10:00 A.M. CST
front of the UCA Physical Plant Building
BIDS Due 10/22/2026 at 9:00 A.M. CST
Contract Start Date 11/15/2026
Protest of Award
Within fourteen (14) days after the date that the proposer knew or should have known of
the cause giving rise to protest, the prospective offeror must file a formal written notice
of that protest with the Vice President of Finance. Failure to do so shall constitute a
waiver of any rights to administrative decision under ACA Section 19-11-244. Further
details on protesting awards may be obtained by contacting the Issuing Officer.
Payment and Invoice Provisions
All invoices shall be forwarded to the University of Central Arkansas Accounts Payable
Department and must show an itemized list of charges by type of equipment, service,
etc. Payment will be made in accordance with applicable State of Arkansas accounting
procedures upon written acceptance by UCA Contract Administrator.
BID#UCA-27-034

Purpose
The University of Central Arkansas (UCA) is soliciting bids from qualified vendors for
pressure washing services across the campus. Projects will include horizontal and
vertical surfaces of UCA properties. The vendor will furnish all materials, labor,
supervision, transportation, equipment, and any incidentals necessary to provide
pressure washing services for the University.
Scope of Work
The vendor will be required to:
Use cleaning products appropriate for the surface being cleaned, according to
manufacturer instructions. Products must be environmentally friendly for surrounding
landscaping. The use of chemicals not approved to enter storm drains is
prohibited.
Project hours will take place between 8:30 a.m. to 5:30 p.m. Any alternate times for
cleaning must be approved in advance by the Project Manager.
Coordinate cleaning schedule with Project Manager and be able to adjust work
schedule to accommodate University business and events.
Document all cleaning with photos of before and after cleaning is done.
All water will need to be provided by the vendor unless approval is given in advance.
Sidewalk cleaning service shall include removal of dirt, gum, oil, marking paint (when
possible) and any other matter that is not intended to be on a walking surface.
Provide barricades when work is performed in the areas where pedestrians are
present, or when deemed necessary by the University.
Ensure all building windows, doors, walls, and other areas impacted are rinsed after
each cleaning and windows are cleaned of overspray that gets on them.
When utilizing high lifts or aerial lifts around buildings, vendor shall take the necessary
measures to ensure they do not damage grass, sidewalks, landscaping, etc. with
operating / driving units around buildings.
Ensure that all work complies with relevant health and safety codes.
BID#UCA-27-034

Minimum Requirements
Maintain required insurance coverage.
Be able to provide services within 2 to 3 weeks of contact for routine cleaning and 7 -
10 days for urgent requests.
Provide clear pricing and billing structures for labor, materials, and any additional
services.
Contract Term
The contract award will be a one-year term contract with the option to renew in one-year
increments not to exceed a total of seven years. If, at any time during the term of this
contract either the University or the contractor considers terminating the agreement,
they shall give the other party a 60 day written notice that it is considering such action.
Certificate of Insurance Requirements
The vendor shall procure and maintain insurance at all times when it performs any
portion of the agreement. The following insurance with minimum limits equal to the
amount indicated below:
Type of Coverage Minimum Requirement
Commercial General Liability Insurance, including Bodily
Injury, Personal Injury, Property Damage, Advertising
Injury, and Medical Payments
$ 1,000,000
Each Occurrence
General Aggregate $ 2,000,000
Automobile Liability Insurance - Any Auto
$ 1,000,000
Each Occurrence
$ 2,000,000
General Aggregate
Workers' Compensation Statutory Limits
* Rules of Procurement can be found here.
* UCA Standard Terms and Conditions can be found here.
BID#UCA-27-034

UCA RIDER
Any contract or agreement to which the University of Central Arkansas is a party shall be
deemed to have the following provisions incorporated by reference:
(1) "Notwithstanding any other provision of this agreement or contract, the University
of Central Arkansas shall not be responsible or liable for any type of special or consequential
damage to the other party, specifically including, but not limited to, lost profits or commissions,
loss of goodwill, or any other damages of such nature."
(2) "Notwithstanding any other provision of this agreement or contract, the University of
Central Arkansas shall never indemnify or hold another party harmless from any damages,
liability, claims, demands, causes of action or expenses. However, with respect to any loss,
expense, damage, liability, claim or cause of action, either at law or in equity, for actual or alleged
injuries to persons or property, arising out of any negligent act or omission by UCA, or its
employees or agents, in the performance of this agreement, UCA agrees that:
(a) it will cooperate with the other party to this agreement in the defense of any action or
claim brought against the other party seeking damages or relief;
(b) it will, in good faith, cooperate with the other party to this agreement should such other
party present any claims or causes of action of the foregoing nature against UCA to the Arkansas
State Claims Commission;
(c) it will not take any action to frustrate or delay the prompt hearing on claims of the
foregoing nature by the Arkansas State Claims Commission, and will make reasonable efforts to
expedite any hearing thereon.
UCA reserves the right, however, to assert in good faith any and all defenses available to it
in any proceedings before the Arkansas State Claims Commission or any other forum.
Nothing herein shall be interpreted or construed to waive the sovereign immunity of
UCA."
(3) "The University of Central Arkansas does not have any form of general liability
insurance. It does have liability insurance coverage on vehicles, as well as certain professional
liability coverage for clinical programs (and students assigned through those programs). Please
contact the university department with responsibility for the program involved or the Office of
General Counsel, if you have questions concerning insurance coverage."
BID#UCA-27-034

Attachment #1-Signature Certification Page
Description: Pressure Washing Services
Bid Number: UCA-27-034 Issue Date: October 1, 2026
Buyer: Pam Giblet
Bid Opening Date: October 22, 2026 Bid Opening Time: 9:00 A.M. CST
Company Name: ___________________________________________________________
Name (Type or Print) ___________________________________________________________
Title: ___________________________________________________________
Address: ____________________________________________________________________
____________________________________________________________________________
Telephone Number: ______________________ E-Mail Address: ______________________
FAILURE TO PROVIDE A TAXPAYER IDENTIFICATION NUMBER MAY RESULT IN BID
REJECTION:
______________________________________________________________________
Federal Employer Identification Number or Social Security Number
The undersigned affirms that they are duly authorized to execute this contract, that this
bid has not been prepared in collusion with any other Offeror, and that the contents of
this bid have not been communicated to any other Offeror or any employee of University
of Central Arkansas prior to the official review of this bid. THE BID MUST BE SIGNED.
UNSIGNED BIDS WILL NOT BE CONSIDERED.
Signature: ____________________________________________________________________
BID#UCA-27-034

Attachment 2-Pressure Washing Services Pricing Sheet
Building / Location* Total Price
Student Center Facade (including 2 side
porches)
3 Main Entrance Signs
College of Business - Windows, Porch
Ceiling, and Columns
Total Bid
*See attachment 6 for campus map.
Vendor Name: _______________________________________________
Address: ___________________________________________________
City: ____________________ State: _______ Zip: ________
Main Contact Name for RFP (Type or Print): _________________________________
Email: ______________________________________
FAILURE TO PROVIDE A TAXPAYER IDENTIFICATION NUMBER MAY RESULT IN BID
REJECTION:
______________________________________________________________________
Federal Employer Identification Number or Social Security Number
The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been
prepared in collusion with any other Offeror, and that the contents of this bid have not been communicated to
any other Offeror or any employee of University of Central Arkansas prior to the official review of this bid. THE
BID MUST BE SIGNED. UNSIGNED BIDS WILL NOT BE CONSIDERED.
Signature of Authorized Official: _____________________________________________
NOTE:
1. Any cost not identified by the bidder but subsequently incurred in order to achieve successful operation of
the commodities/service will be borne by the vendor.
2. The fees will include the services and requirements described in this request for bids.
3. All charges associated with the work to be performed shall be included on this Official Pricing Sheet and
shall be valid for 90 days following the bid opening.
4. Failure to use the Pricing Sheet will result in the rejection of the bid.
5. UCA reserves the right to accept, reject or negotiate any bids.
BID#UCA-27-034

Attachment 3 - EO POLICY
ATTENTION CONTRACTORS
Act 2157 of 2005 of the Arkansas Regular Legislative Session requires that any business or
person bidding, responding to a request for proposal or qualifications, or negotiating a
contract with the state for professional or consultant services, submit their most current
equal opportunity policy (EO Policy).
Although contractors are encouraged to have a viable equal opportunity policy, a written
response stating the contractor does not have such an EO Policy will be considered that
contractor's response and will be acceptable in complying with the requirements of Act
2157.
Submitting the EO Policy is a one-time requirement. The UCA Procurement Department
will maintain a file of policies or written responses received from bidders.
Effective August 2005, this is a mandatory requirement when submitting an offer as
described above.
Should you have any questions regarding this requirement, please contact my office by
calling (501) 450-3173.
Sincerely,
Cassandra McCuien-Smith, CPPO CPPB
Director of Procurement
To be completed by business or person submitting response: (check appropriate box)
___________________ EO Policy Attached
___________________ EO Policy previously submitted to UCA Procurement Office
___________________ EO Policy is not available from business/person (must provide a
written response)
Company Name Or Individual:
__________________________________________________
Title: ___________________________ Date: __________________________
Signature: _________________________________________________
BID#UCA-27-034

ATTACHMENT 4
BID#UCA-27-034

ATTACHMENT 5: CONTRACT AND GRANT DISCLOSURE AND CERTIFICATION FORM
Failure to complete all of the following information may result in a delay in obtaining a contract, lease, purchase agreement, or grant award with any Arkansas State Agency.
SUBCONTRACTOR: SUBCONTRACTOR NAME:
Yes No
IS THIS FOR:
TAXPAYER ID NAME:
Goods? Services? Both?
YOUR LAST NAME: FIRST NAME: M.I.:
ADDRESS:
CITY: STATE: ZIP CODE: --- COUNTRY:
AS A CONDITION OF OBTAINING, EXTENDING, AMENDING, OR RENEWING A CONTRACT, LEASE, PURCHASE AGREEMENT,
OR GRANT AWARD WITH ANY ARKANSAS STATE AGENCY, THE FOLLOWING INFORMATION MUST BE DISCLOSED:
FOR INDIVIDUALS*
Indicate below if: you, your spouse or the brother, sister, parent, or child of you or your spouse is a current or former: member of the General Assembly, Constitutional Officer, State Board or Commission Member, or State
Employee:
What is the person(s) name and how are they related to you?
Mark () Name of Position of Job Held For How Long?
[i.e., Jane Q. Public, spouse, John Q. Public, Jr., child, etc.]
Position Held [senator, representative, name of board/
commission, data entry, etc.] From To
Current Former Person's Name(s) Relation
MM/YY MM/YY
General Assembly
Constitutional Officer
State Board or Commission

Member
State Employee
None of the above applies
FOR A VENDOR (BUSINESS)*
Indicate below if any of the following persons, current or former, hold any position of control or hold any ownership interest of 10% or greater in the entity: member of the General Assembly, Constitutional Officer, State Board or
Commission Member, State Employee, or the spouse, brother, sister, parent, or child of a member of the General Assembly, Constitutional Officer, State Board or Commission Member, or State Employee. Position of control means
the power to direct the purchasing policies or influence the management of the entity.
What is the person(s) name and what is his/her % of ownership interest and/or what is his/her
Mark () Name of Position of Job Held For How Long? position of control?
Position Held [senator, representative, name of
Current Former board/commission, data entry, etc.] From To Person's Name(s) Ownership Position of
MM/YY MM/YY Interest (%) Control
General Assembly
Constitutional Officer
State Board or Commission
Member
State Employee

None of the above applies
10