4520--Cemline Hot Water Heater Replacements for Building 5 MTN Home VA Medical Center

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Sources Sought Notice

Sources Sought Notice

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Sources Sought Notice
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Sources Sought Notice

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On behalf of the James H. Quillen VA Medical Center, located in Mt. Home, Tennessee, Network Contracting Office (NCO) 9 is issuing this Sources Sought Notice (SSN) as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for a firm-fixed-priced purchase order for two Semi-instantaneous vertical hot water heaters. The result of this market research will contribute to determining the method of procurement.

Situation: The two vertical Semi-instantaneous Cemline hot water heaters in building 005 of the MTN Home VAMC have failed and require replacement. The replacement systems must meet precise measurements that must function within the existing space and maintain all safety requirements of the facility.

The Department of Veterans Affairs, Network Contracting Office 9, is seeking sources that can provide the following:
CLIN
DESCRIPTION
QTY

0001
CEMLINE Hot Water Heater or Equal
2
If you are interested, and can provide equipment that meets or exceeds the specifications listed, please provide the requested information below:
The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 333414 Heating Equipment (except Warm Air Furnaces) Manufacturing.

Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB)
[ ] yes [ ] no - HUBZone
[ ] yes [ ] no - Small Business 8(a)
[ ] yes [ ] no - Small Disadvantaged Business (SDB)
[ ] yes [ ] no - Women-Owned (WO) Small Business (WOSB)
[ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no - Veteran Owned Small Business (VOSB)
[ ] yes [ ] no - Large Business
[ ] yes [ ] no - Other (please specify)
ALL SDVOSB,VOSB, HUBZONE, WOSB, SB, SB 8(A), AND SDB CONTRACTORS MUST BE IN COMPLIANCE WITH THE NON-MANUFACTURER RULE AS OUTLINED IN 13 CFR 121.406.
Nonmanufacturer Rule 13 CFR 121.406(b) Nonmanufacturers states (1) A firm may qualify as a small business concern for a requirement to provide manufactured products or other supply items as a nonmanufacturer if it:
(i) Does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS Code 541519);
(ii) Is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied.
(iii) Takes ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice; and
(iv) Will supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) of this section.
[ ] yes [ ] no Are you the Original Equipment Manufacturer (OEM)?

[ ] yes [ ] no If not the OEM, are you an authorized distributor, and can produce a letter from the OEM?

[ ] yes [ ] no Are you classified as a nonmanufacturer by the criteria stated above in 13 CFR 121.406(b)(i-iv)?

[ ] yes [ ] no Is this product available on your GSA/FSS or other GWAC Contract?
If so, what is your contract number?_____________________

[ ] yes [ ] no Does your equipment conform to the Buy American Act and FAR 52.225-1?
52.225-1 Buy American-Supplies | Acquisition.GOV
[ ] yes [ ] no Is the product manufactured in the United States?

What is the estimated Delivery Date After Receipt of Order (ARO)? _____________

Please include the following information:

Company Name:
POC:
UEI:
Address:
Email:

2. If your organization has the potential capacity to provide these supplies, please provide the following information:

All SDVOSB,VOSB, Hubzone, WOSB, SB, SB 8(a), and SDB contractors must provide proof of compliance with the non-manufacturer rule, provide a product manufactured in the USA, and an authorized distributor letter from the manufacturer. Any responses received without this information cannot be used to decide to set requirements aside if the requested information is not provided.

3. NOTE: Respondent claiming SDVOSB and VOSB status shall be registered, and Center for Veterans Enterprise (CVE) verified in SBA Veteran Small Business Certification (VetCert) https://veterans.certify.sba.gov/

4. Based on the responses to this SSN/market research, this requirement may be set-aside for SDVOSBs, VOSBs, small businesses, procured through full and open competition, or sole sourced.

5. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this SSN by 10:00 AM CST, June 10, 2025. All responses under this SSN must be emailed to Lara.Hampton@va.gov. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

6. SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in Federal Acquisition Regulation Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220.

7. Disclaimer and Important Notes. This notice does not obligate the government to award a contract or otherwise pay for the information provided in response to this SSN. The government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization s qualifications to perform the work. Respondents are advised that the government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation or combined solicitation may be published in Contract Opportunities (formerly Federal Business Opportunities or FBO). However, responses to this notice shall not be considered adequate responses to a solicitation.

8. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

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