J043--Notice of Intent to Sole Source - Well Water Replacement Chillicothe VAMC

Active

Contract Opportunity

Notice of Intent to Sole Source

LOCATION:
Department of Veterans Affairs (VA), VISN 10
Chillicothe VA Medical Center
17273 State Route 104
Chillicothe, OH 45601

SUBJECT:
Intent to Sole Source Water Well Field and Equipment Repairs (Pump Replacement, Well Rehabilitation, Controls and Communications Upgrades)

NOTICE NUMBER:
36C25026Q0527

PSC CODE:
J043 Maintenance, Repair, and Rebuilding of Equipment Pumps and Compressors

NAICS CODE:
811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Small Business Size Standard: [Insert SBA size threshold]

DESCRIPTION OF REQUIREMENT
The Chillicothe VA Medical Center requires a specialized contractor to provide all labor, materials, equipment, transportation, and supervision necessary to:
Test and video inspect two existing wells
Perform staged mechanical and chemical rehabilitation of wells
Remove existing pumps, motors, drop pipe, and pitless assemblies
Furnish and install two new submersible pump/motor assemblies and accessories capable of delivering 350 GPM at 60 75 PSI
Replace meters, 6 inch check valves, and gauges
Install VFDs, alternating control, and SCADA
Install communications equipment and wiring
Install pressure sensing and logic
Perform complete system startup and testing
Provide all required O&M documentation
Provide a 36 month warranty for installed equipment and workmanship

PLACE OF PERFORMANCE
Chillicothe VAMC Well Field located east of State Route 104, approximately ½ mile from the Main Boiler Plant.

PERIOD OF PERFORMANCE
Not to exceed 90 calendar days from issuance of the Notice to Proceed (NTP).

ANTICIPATED CONTRACT TYPE
Firm Fixed Price (FFP)

ESTIMATED MAGNITUDE
[Insert: e.g., Below the Simplified Acquisition Threshold or a range if permitted]

AUTHORITY
This acquisition is being conducted under FAR 6.302 1 Only One Responsible Source.

JUSTIFICATION SUMMARY
Based on market research and historical technical findings, Moody s of Dayton is the only responsible source with the unique qualifications necessary to perform the integrated well field rehabilitation, pump replacement, communications, and SCADA/VFD control work required by the Chillicothe VAMC.

Moody s possesses:
Site specific diagnostic history
Familiarity with well depths, pitless adapters, and pump configurations
Expertise integrating with existing control/SCADA systems
Immediate availability to perform the work without operational disruption

No other vendors identified possess equivalent site specific knowledge or the ability to meet the VA s performance schedule.

THIS IS NOT A REQUEST FOR COMPETITIVE QUOTES
However, any firm believing it can fully meet this requirement may submit a capability statement demonstrating clear and convincing evidence of its ability to perform the work within the required timeframe.

RESPONSE INSTRUCTIONS
Submit capability statements no later than 4:00PM on May 1, 2026 to:
Matthew Curtis
Contract Specialist
Email: matthew.curtis1@va.gov

Submissions must include:
UEI number and active SAM.gov status
Business size for NAICS 811310
Technical capability supporting all required tasks
Demonstration of ability to meet the 90 day schedule
References for comparable projects

Any response to this notice must show clear, compelling, and convincing evidence that competition will be advantageous to the Government. The intent of this synopsis is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A decision by the Government not to compete this action based on this notice is solely within the discretion of the Government

SAM REGISTRATION
Respondents must be registered and active in SAM.gov.

POSTING DURATION
This notice will remain active for 7 calendar days.

DISCLAIMER
This notice does not obligate the Government to award a contract. No solicitation is available at this time. Responses will be used solely to determine whether additional sources exist that could fulfill the requirement.

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