Upgrading and Replacement of Network Infrastructure Equipment

Location:	Mississippi
Posted:	Feb 9, 2026
Due:	Mar 9, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Solicitation No:	326-20260204110927 HCSD
Publication URL:	To access bid details, please log in.

Attachment Preview

NOTICE TO BIDDERS

INVITATION FOR BID

The Harrison County School District will accept sealed proposals until 10:00

a.m. on Monday, March 9th 2026, for Upgrading and Replacement of Network

Infrastructure Equipment at the following eight (8) schools: Bel-Aire Elementary,

River Oaks Elementary, Lyman Elementary, Lizana Elementary, Pineville

Elementary, North Gulfport K-8, Woolmarket Elementary, North Woolmarket K-

The Harrison County School District will accept un-priced proposals until: 10:00

A.M. Monday, March 9th, 2026, online at www.centralauctionhouse.com.

Submissions will be evaluated, and qualified vendors will be invited to submit

priced proposals by online reverse auction on Monday, March 16, 2026 at 10

a.m.

To receive a copy of the specifications please the Director of Technology by email:

mvaldez@harrison.k12.ms.us Specifications may also be downloaded at

www.centralbidding.com. Harrison County School District reserves the right to

amend the specifications, as necessary, and agrees to notify all having requested

bid packets.

The contract will be awarded to the lowest responsible bidder. The Harrison

County School District reserves the right to reject any and/or all proposals or

any group thereof and waive any defect or informality in any bid or bidding

procedure. For any questions relating to the reverse auction process, please call

Central Bidding at (225)-810-4814. Inquiries regarding the project specifications

should be directed to: Mike Valdez, Director of Technology, at the following email:

mvaldez@harrison.k12.ms.us

To appear in the paper on:

February 4, 2026

February 11, 2026

Witness my signature this 2nd day of February 2026.

Signed: William Bentz, Superintendent

William Bentz, Superintendent

Harrison County School District

11072 Highway 49

Gulfport, MS 39503

Telephone: (228)539-6500 Facsimile: (228)539-6507

William Bentz, Superintendent of Education

NOTICE TO BIDDERS

The Harrison County School District will be receiving bids for the upgrading and replacement of network infrastructure

equipment at the following (8) campuses:

• Bel-Aire Elementary

• River Oaks Elementary

• Lyman Elementary

• Lizana Elementary

• Pineville Elementary

• North Gulfport K-8

• Woolmarket Elementary

• North Woolmarket K-8

This is an equipment-only bid. No installation services are being sought. All shipping and delivery costs must be included

in the bid price.

Brand name specifications are provided solely as a product standard and/or guideline for the equipment needed. All

equipment meeting or exceeding the listed specifications will be given equal consideration. Any proposed substitution must

be approved in advance by the Harrison County School District Technology Director.

In addition to this RFP, Harrison County School District has posted a Form 470 with USAC for E-Rate discounts. The

bidder agrees to provide an E-Rate Spin number and assist with the application preparation for E-Rate funding. The bidder

further agrees to comply with all E-Rate requirements and payment terms included in the specifications and as required

under the E-Rate Program.

In the event E-Rate discounts are not approved, the Harrison County School District reserves the right to cancel any or all

equipment purchases resulting from this RFP.

Project: Network Infrastructure Equipment – E-Rate 2026

The Harrison County School District will accept un-priced proposals until: 10:00 A.M. Monday March 9th, 2026, online

at www.centralauctionhouse.com. Submission will be evaluated, and qualified vendors will be invited to submit priced

proposals by online reverse auction on Monday, March 16th, 2026, at 10 A.M.

To receive a copy of the specifications please the Director of Technology by email: mvaldez@harrison.k12.ms.us

Specifications may also be downloaded at www.centralbidding.com. The Harrison County School District reserves the right

to amend the specifications, as necessary, and agrees to notify all having requested bid packets.

The contract will be awarded to the lowest responsible bidder. The Harrison County School District reserves the right to

reject any and/or all proposals or any group thereof and waive any defect or informality in any bid or bidding procedure.

For any questions relating to the reverse auction process, please call Central Bidding at (225)-810-4814. Inquiries regarding

the project specifications should be directed to: Mike Valdez, Director of Technology, at the following email:

mvaldez@harrison.k12.ms.us.

INTRODUCTION

The Harrison County School District seeks to purchase network equipment for Bel-Aire Elementary, River Oaks

Elementary, Lyman Elementary, Lizana Elementary, Pineville Elementary, North Gulfport K-8, Woolmarket Elementary

and North Woolmarket K-8. The use of said brand name and model is to establish the minimum acceptable quality.

Determination of equality is solely in the responsibility of the Harrison County School District.

Please note the School District will be utilizing the reverse auction process for this purchase. The process now requires two

steps. If you qualify after the first step on 10:00 A.M. Monday March 9th, 2026, you will be invited to take part in the

Reverse Auction on Monday, March 16th, 2026, at 10 A.M. All cost associated with this project SHALL BE included in

the Reverse Auction. All instructions are provided within this project packet. If you have any questions during the proposal

process, please direct them to: Mike Valdez, Director of Technology by email: mvaldez@harrison.k12.ms.us. If you have

questions on the reverse auction process, please direct those to Central Bidding.

Bid Publication #1 – Projects & documents available at www.centralbidding.com

Bid Publication #2

Sealed Proposals Due (10am) at www.centralbidding.com

Reverse Auction (10am-10:30am) at www.centralbidding.com

Recommendation to Harrison County School Board

February 4th, 2026

February 11th, 2026

March 9th, 2026

March 16th, 2026

March 23rd, 2026

INSTRUCTIONS

Delivery of Proposals:

1. Harrison County School District will accept sealed proposals until 10:00 A.M. Monday March 9th, 2026, online

at www.centralbidding.com . Submissions will be evaluated, and qualified vendors will then be invited to submit

priced proposals via reverse auction. The Electronic Reverse Auction will be held Monday, March 16th, 2026, at

10 A.M.

2. Proposals or alterations by paper, fax, email or telephone WILL NOT be accepted.

3. If the Harrison County School District Administrative Office Building is closed for any reason, including but not

limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed

after the fact, fire, earthquakes, floods or other natural disasters (the “Force Majeure Events”), which closure

prevents the review of proposals at the advertised date and time, all proposals received shall be reviewed the next

business day that the district shall be open and at the previously advertised time. The new date and time of the

proposal viewing, as determined in accordance with this paragraph, shall not be advertised, and all

Vendors/Contractors, upon submission of a proposal shall be deemed to have knowledge of and shall have agreed

to the provisions of this paragraph. The district shall not be held responsible for the receipt of any proposals for

which the delivery was attempted and failed due to the closure of the district offices because of a Force Majeure

Event. Each Vendor/Contractor shall be required to ensure the delivery and receipt of its proposal by CENTRAL

BIDDING at the new date and time.

Prices:

1. Only one bidder will be awarded for all items.

2. Proposal prices, unless otherwise specified, shall be net, including transportation and handling charges fully

prepaid by the bidder.

3. Bid proposal should be the total of all 8 campuses.

4. All proposals must be firm prices, free of any escalatory clauses.

5. Prices should include all applicable taxes, as Harrison County School District is a tax-exempt governing authority,

tax exemption letter furnished upon request.

6. While it is the intention of the Harrison County School District to purchase the specified quantitates, the right is

reserved to accept proposals based on individual line items or by total price whichever is deemed to provide the

maximum benefit to the district. The right is also reserved to omit any item or reduce quantitates as necessary to

bring the total cost within budgetary provisions.

Proposal Addendum:

1. Any interpretation of the documents will be made by written addendum only issued by the office of the Director of

Technology and a copy of such addendum will be posted on the Harrison County School District website and on

www.centralbidding.com . The Harrison County School District will not be responsible for any other explanation

of the proposed document.

2. As per Mississippi Code of 1972, as amended: SEC. 31-7-13. Bid requirements and exceptions: (iv) No addendum

to bid specifications may be issued within two (2) working days unless such addendum also amends the bid

opening date to a date not less than five (5) working days after the date of the addendum.

Proper Execution:

1. All proposals must be submitted in accordance with Section 31-7-13 of the Mississippi Code of 1972 as amended

and must be properly executed and signed by a responsible officer or employee of the bidder.

2. Proposals should be checked before submission for accuracy and correctness since Harrison County School

District WILL NOT be responsible for any errors for which the bidder is responsible.

3. The Harrison County School District reserves the right to reject bids from bidders who submit incomplete bids that

do not specifically adhere to the bid instructions herein.

Certification of Independent Price Determination:

By signing the PROPOSAL FORM the bidder certifies, in connection with procurement, that to the best of their knowledge

and belief:

a. The prices in their proposal have been arrived at independently, without consultation, communication, or

agreement for restricting competition; as to any matter relating to such prices with any other vendor or bidder.

b. Unless otherwise required by law, the prices have not been knowingly disclosed by the bidder and will not

knowingly be disclosed by the bidder prior to the Reverse Auction specified on page 1 of the BID

Instructions, directly or indirectly with any other vendor or bidder.

c. No attempt has been made or will be made by the bidder to induce any other person or bidder to submit or not

to submit a proposal for restricting competition.

Proposals Withdrawal and Modification:

1. No proposals withdrawals will be accepted by voice conversation, email, letter, telephone, or fax.

2. If a bidder withdraws his proposal, all documents shall remain in the possession of Harrison County School

District, marked as withdrawn, and included in the permanent file for the project.

3. No proposal shall be withdrawn for a period of thirty (3) days following the bid opening date, unless otherwise

provided for by law.

Reverse Auction:

1. The Reverse Auction process is open to the public for viewing at www.centralbidding.com . Harrison County

School District contracted vendor, CENTRAL BIDDING, will document a summary of each bidder’s proposals.

Harrison County School District staff will answer questions to the extent possible prior to the reverse auction

process. Any information provided in the proposal which contains trade secrets, or confidential commercial or

financial information and which bidder does not wish to be disclosed other than for purposes of evaluating it must

be clearly labeled on each sheet as confidential.

2. All disclosures of proposal information to interested parties will be made in compliance with Harrison County

School District policies and procedures established in accordance with the Mississippi Public Records Act of 1983

defined in Section 25-61 of the Mississippi Code.

Right to Reject Proposals:

Harrison County School District reserves the right to reject any and /or all proposals or any groups thereof and

waive any defect or informality in any proposal procedure.

Proposal Acceptance:

1. If Harrison County School District accepts a proposal in response to this request, it will accept the proposal of and

award the proposal to the lowest and best responsive bidder meeting specifications, price and other factors

considered. The lowest proposal may not always be the best. Other factors to be considered included but are not

limited to conformity to the specifications; quality; bidder’s ability to provide service, and training; past

performance of bidder; financial standing, status of the bidder and the specific scope of the program listed in the

checklist.

2. Unless otherwise stated in the PROJECT SPECIFICATIONS all proposals shall be binding for a minimum of

thirty (30) days following the acceptance of the proposal by the Harrison County School District.

Billing/Ordering:

1. All items or services shall be billed to the individual department(s)/school(s) to which they are delivered or

performed, unless otherwise specified in the checklist/PROJECT SPECIFICATIONS.

2. All invoices are due in the Administrative Office Building of the Harrison County School District located at 11072

Hwy. 49 Gulfport, Mississippi 39503, on or before the last day of each month. If they are not received by that date

payment will not be made until the following month.

3. Payment of above-described invoices shall follow regularly scheduled meetings of Harrison County School Board

which meet two times per month.

4. No negotiations, decisions or actions shall be executed by any bidder because of any discussion with any Harrison

County School District employee. Only transactions that are on a Harrison County School District purchase order

may be considered official.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	326-20260204110927 HCSD	Advertised Date	02/07/2026 5:00 PM
RFx #	3170034936	Submission Date	03/09/2026 10:00 AM
RFx Status	Open	Major Procurement Category	INFORMATION TECHNOLOGY (IT)
RFx Opening Date	N/A	Sub Procurement Category	SUPPLIES - TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	The Harrison County School District will accept sealed proposals until 10:00 a.m. on Monday, March 9th 2026, for Upgrading and Replacement of Network Infrastructure Equipment at the following eight (8) schools: Bel-Aire Elementary, River Oaks Elementary,

PRODUCT CATEGORY	PRODUCT DESCRIPTION
92037	Serv CompNetwork