1412157446 (RFP) Grant Administrator for Normandy Village Utility

Location:	Florida
Posted:	Apr 24, 2026
Due:	May 26, 2026
Agency:	JEA
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
Publication URL:	To access bid details, please log in.

The purpose of this solicitation for Grant Administration Services for the Community Development Block Grant - Disaster Recovery (CDBG-DR) Funded Normandy Village Utility Infrastructure Repair Project (this "Solicitation") is to evaluate and select a vendor to provide grant administration and compliance services as described in this Solicitation (the "Work") and to determine the best method for JEA to procure the Work with regards to pricing, quality, design, and workmanship.

The proposed project involves the abandonment of the NVU wastewater treatment facility, rehabilitating approximately 30,689 linear feet of existing gravity sewer mains, 4,350 linear feet of force main, 254 manholes, and the installation of approximately 1,300 linear feet of new force main to connect to JEA's collection system, rehabilitation of up to four existing pump stations, and one new pump station to allow for the redirection of all wastewater flows to JEA's existing wastewater treatment facility.

Grant Funding: This project, and any contract awarded under this Solicitation, is funded solely through the Florida Department of Commerce's Rebuild Florida Infrastructure Repair Program with Community Development Block Grant - Disaster Recovery (CDBG-DR) funds allocated in response to Hurricanes Idalia, Debby, Helene, and Milton (2023-2024 storms).

No other funding source is currently identified for this project. All work performed, costs incurred, and reimbursements requested under this Solicitation and resulting Contract must comply with all applicable CDBF-DR, HUD, Florida Commerce, and 2 CFR Part 200 requirements.

USE THIS LINK TO ACCESS THE SOLICITATION ON ZYCUS:

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1046210/

Response Due Date: May 26, 2026

1412157446 Solicitation

Attachment Preview

1) RFP for Grant Administrator for Normandy Village Utility

1.1) Cover Page

Solicitation

For Participation in

Grant Administrator for Normandy Village Utility

for

JEA

Jacksonville, FL

Solicitation Number 1412157446

Optional Pre-Response Meeting via Microsoft Teams or Teleconference on May 5, 2026, at 11:00 AM EST

Meeting URL: https://teams.microsoft.com/meet/24153388955459?p=32kEKcBJSfjltB4jJE

Meeting ID: 241 533 889 554 59

Meeting Passcode: yJ2rY9xC

Dial In: 1 469-208-1810

Phone conference ID: 641 473 360#

Those planning to attend via Microsoft Teams or teleconference should send contact information to

hollvl@jea.com, 48 hours prior to the Pre-Response Meeting to have contact information documented.

Responses are due on May 26, 2026, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is

provided by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on

how to login to Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft

Teams.

For more information, please contact the JEA Buyer at:

Victoria Holloway, hollvl@jea.com

1.2) Scope of Work

The purpose of this solicitation for Grant Administration Services for the Community Development Block

Grant - Disaster Recovery (CDBG-DR) Funded Normandy Village Utility Infrastructure Repair Project (this

"Solicitation") is to evaluate and select a vendor to provide grant administration and compliance services as

described in this Solicitation (the "Work") and to determine the best method for JEA to procure the Work

with regards to pricing, quality, design, and workmanship.

The proposed project involves the abandonment of the NVU wastewater treatment facility, rehabilitating

approximately 30,689 linear feet of existing gravity sewer mains, 4,350 linear feet of force main, 254

manholes, and the installation of approximately 1,300 linear feet of new force main to connect to JEA's

collection system, rehabilitation of up to four existing pump stations, and one new pump station to allow for

the redirection of all wastewater flows to JEA's existing wastewater treatment facility.

Grant Funding: This project, and any contract awarded under this Solicitation, is funded solely through the

Florida Department of Commerce's Rebuild Florida Infrastructure Repair Program with Community

Development Block Grant - Disaster Recovery (CDBG-DR) funds allocated in response to Hurricanes

Idalia, Debby, Helene, and Milton (2023-2024 storms).

No other funding source is currently identified for this project. All work performed, costs incurred, and

reimbursements requested under this Solicitation and resulting Contract must comply with all applicable

CDBF-DR, HUD, Florida Commerce, and 2 CFR Part 200 requirements.

A more detailed description of the Work is provided in the Scope of Work included as an Appendix to this

Solicitation.

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since

1895. In June 1997, JEA also assumed operation of the water and sewer system previously managed by the

city. JEA is located in Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161,

water and 30,460 reuse water customers. JEA is Florida's largest community owned utility and the eighth

largest municipal in the United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this

Solicitation to perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms

and all other documents referenced in this Solicitation are on JEA’s E-Procurement and Contract

Management Portal which is provided by Zycus Supplier Network which can be accessed at

https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions on how to login to Zycus is provided

below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation

are the instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the

definitions and commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by

reference this entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on

jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated

herein. All Responses must be made on the appropriate forms and formats as specified by this Solicitation

and uploaded to JEA’s procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed

auditing system provides sealed Response integrity. Responses remain sealed on the platform until the

Close Date & Time (Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally,

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If

Respondent is not able to submit its Response via Zycus, then please email the Response to the JEA

Buyer identified in the Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE

RESPONSES MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone,

contact, title, phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered

in Zycus. To find out if you are registered, try entering your email address in the New User Registration

screen. If you receive a message stating “Email ID already registered”, log in as an Existing User Log-in”. If

you don’t know your password, enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to

the solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the

solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its

acceptance of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and

Conditions may cover non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and

submitting a Response by selecting “Confirm Participation”. JEA will then have a record indicating the

company intends to submit a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select

“Save”. Note each section has a red, yellow, green light code. Items will turn green once completed. Yellow

and red lights mean there is additional action required. Users may also note under each tab, there are

multiple questions to respond to scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user

will need to download. Additionally, Excel pricing tables may need to be uploaded once completed to as part

of the Response. Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are

completed and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the

Response Due Date and Time.

10. Zycus does not automatically transfer a pricing submission from the qualifying round into live auction

setting for award consideration. Each user shall manually re-submit its qualifying Response into the live

auction environment for consideration of award.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to

the opening date. Questions received within five business days prior to the opening date may not be

answered.

1.7) Pre-Response Meeting - Optional

There will be an optional Pre-Response meeting associated with this Solicitation at the date and time listed

on the cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response

meeting. Those planning to attend the Microsoft Teams teleconference may email their name and contact

information to the JEA Buyer listed herein at least 48 hours prior to the Pre-Response meeting to facilitate

roll call. A Respondent must only sign in representing one company, unless otherwise agreed to by JEA in

writing.

1.8) Opening of Responses

All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and time

indicated on the cover page of this Solicitation.

The details for the Microsoft Teams will be on jea.com at the following

website: https://www.jea.com approximately 48 hours before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was received prior

to the Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to

waive irregularities or informalities in the Responses to the extent allowable under applicable laws.

1.9) Alternate Provisions and Conditions

Responses that contain provisions that are contrary to requirements found on this Solicitation, including, but

not limited to, the Contract terms and conditions contained in Section 2 of this Solicitation, and any

requirements found in the Technical Specifications attached as an exhibit or attachment to this Solicitation,

will be reviewed but may not be accepted by JEA. However, as this is an ITN, JEA reserves the right to

negotiate the best terms and conditions if determined to be in the best interests of JEA, and negotiate

different terms and related price adjustments if JEA determines that it provides the best value to JEA.

1.10) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response

evaluated by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this

Solicitation. Respondents that are working or have worked for JEA in the past 2 years involving similar

work must submit JEA as a reference. JEA reserves the right to ask for additional back up documentation or

additional reference projects to confirm the Respondent meets the requirements stated below.

JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:

I. The Respondent must have a minimum four (4) years of experience with Community

Development Block Grant (CDBG) or Community Development Block Grant - Disaster

Recovery (CDBG-DR) funded projects within 10 years of the RFP due date and must include a

minimum of two (2) projects.

II. The Respondent must have a minimum five (5) years of experience providing complete grant

administration services for federally funded infrastructure projects, can use up to three (3)

projects to meet requirements.

III. Any Respondent whose contract with JEA was terminated for default within the last two years

shall have its Response rejected.

IV. Firm must not be suspended or debarred from participation in federally funded programs.

1.11) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one

Contract based on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA

determines that it is in its best interest.

1.12) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a

certificate of insurance (COI) that is in compliance with amounts and requirements as indicated in this

Solicitation. Note that the COI shall specifically indicate JEA as additional insured on all required insurance

except Worker's Compensation and Professional Liability (if applicable). Furthermore, waiver of

subrogation must be provided for all required insurance in favor of JEA, including its board members,

officers, employees, agents, successors, and assigns.

1.13) Optional Use of Small and Emerging Business Program

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the

use of JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under

this Solicitation.

For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of Supplier

Diversity Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.

1.14) Basis of Award - Highest Evaluated

JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award

decision based solely upon the information submitted in the Responses. JEA may also choose to have one or

more Respondent make presentations to representatives of JEA. It is always in the best interest of the

Respondent to provide informative, concise, well-organized technical and business information relative to

the Work, in both the initial submittal of its Response and in any subsequent submittals.

Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial

terms and conditions.

Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score

the Responses using the evaluation matrix attached to this Solicitation. Using these scores, each evaluator

will rank the Responses using "1" for the Response receiving the highest number of points from the matrix.

Responses with an equal number of points will receive the same numerical ranking. JEA will total the

numerical rankings for each Response and consider the Response with the lowest total to be the most highly

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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1412157446 (RFP) Grant Administrator for Normandy Village Utility

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