PREVENTIVE MAINTENANCE, REPAIR AND ON CALL SYSTEM INTEGRATION FOR THE FDNY COMMUNICATIONS SYSTEMS

Location:	New York
Posted:	Feb 25, 2025
Due:	Mar 31, 2025
Agency:	The City of New York
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

Title: Preventive Maintenance, Repair and On Call System Integration for the FDNY Communications Systems

Procurement

Section

Fire Department (FDNY)

Agency Name

Current

Status

Services (other than human services)

Category

Competitive Sealed Proposals

Selection Method

2/25/2025

Publication Date

Solicitation

Notice Type

PIN#05724P0016 Due: 3/31/2025 2:00 PM

PIN - Due Date

Pre bid conference location -Virtual Microsoft Teams Meeting Meeting ID: 240 375 307 54 Passcode: b9SZ7ao2 +1 646-893-7101 651442922#
Mandatory: no
Date/Time - 2026-03-11 13:30:00
FDNY has determined that is not advantageous to the City to award this contract on the basis of competitive sealed bidding. Because of the critical nature of the services involved, FDNY needs to select the Contractor taking into consideration factors in addition to price such as specific details of how services will be delivered, and the experience and qualifications of the bidder.
The contract will be solicited as a Best Value request for proposal and the contract award will be made to the responsible proposer whose proposal represents the best value to the City by optimizing quality, cost and efficiency and therefore is determined to be the most advantageous to the City, taking into consideration, in addition to the price, such other factors or criteria that are set forth in the RFP, including the quantitative preference to be provided to proposals submitted by vendors that are M/WBEs or State-certified M/WBEs.
The work being sought through this Best Value Request for Proposal (RFP) is part of the original scope of work in the current Negotiated Acquisition Extension agreement between PURVIS and the FDNY. This best value RFP will provide the FDNY with additional funding for five (5) additional years of services where the award will be made to the bidder whose bid represents the best value to the City.

Other Information

Attachments

Please visit https://passport.cityofnewyork.us/page.aspx/en/bpm/process_manage_extranet/26700 to view the documents of this solicitation.

Description

The FDNY Communications Systems provides comprehensive mission-critical communications services in support of Department first responders. The operations of these systems are central to the FDNY's ability to respond to emergencies. Operating on a twenty-four (24) hours per day, seven (7) days per week basis, the services required herein shall ensure continuous FDNY Communications Systems functionality to include the deployment of all systems upgrades and enhancements. The Fire Department’s goals and objectives for this solicitation are to obtain the services of a highly qualified Contractor to provide Contractor services for Preventive Maintenance, Repair and On Call System Integration for the FDNY Communications Systems (“FDNY Communications Systems” or “Communications Systems”) as noted herein.

The services required shall include Preventative Maintenance, Repair and On Call System Integration for the following individual FDNY communications systems in totality delineated as the FDNY Communication Systems and FDNY Legacy Communication Systems. • Emergency Reporting System (ERS) and Electro-Mechanical Alarm Display System (EMADS) • Emergency Reporting System (ERS) Solar/Cellular Call Boxes • Voice Alarm System (VA) • Teleprinter Stations (ATS) • FireCAD PCs and associated Peripherals • EMSCAD PCs and associated peripherals • Status Entry Panel (SEP) • Silent Hawk • Related FDNY Communications, Operations, and IT Systems • Fireground Accountability Program • Electronic Fireground Accountability System (FGAP) • Electronic Fireground Accountability System (EFAS) • Radio Application /Application Spare Mask Application • Evidence Tracking System Application • Dashboard Application • Electronic Bureau of Fire ride list (EBF-4) • Handie Talkie and Spare Mask Application • Status Recording Subsystem (SRS)

At the time of proposal submission, corporations or companies providing such services shall have demonstrated minimum qualifications, which are satisfactory to the FDNY with respect to the experience and background knowledge of IT and Communications systems maintenance, upgrade, and repair services. The Contractor and its employees shall have ability and training in digital and analog communications systems, embedded microprocessor systems, as applicable, and possess all required licenses, permits, and other similar certificates and qualifications as necessary.

This Competitive Sealed Bid (“RFx) is being released through the electronic Procurement and Sourcing Solutions Portal (PASSPort), New York City’s online procurement portal. Responses to this RFx should be submitted via PASSPort. To access the solicitation, vendors should visit the PASSPort Public Portal at https://www.nyc.gov/site/mocs/passport/about-passport.page and click on the “Search Funding Opportunities in PASSPort” blue box. This will take you to the Public Portal of all procurements in the PASSPort system. To quickly locate the RFx, insert the EPIN 05724P0016 into the Keywords search field. If you need assistance submitting a response, please contact help@mocs.nyc.gov. This procurement is subject to LL1-MWBE. If you need assistance submitting a response, please use the Inquiry Submission Form https://mocssupport.atlassian.net/servicedesk/customer/portal/8Should you have any questions please contact David Holmes at david.holmes@fdny.nyc.gov.