Request for Proposals RFP No. 25-14 YCCD Unarmed Security Services Addendum No. 2

Request for Proposal (RFP)

No. 25-14

Revision 2.0

Districtwide Unarmed Security Services

RFP Issue Date: January 27, 2026

Proposals Due: March 3, 2026

RFP Due Date: April 15, 2025, 1:30 PM Sharp, Yuba College Location Delivered To:

Yuba Community College District, District Offices

Attn.: Kuldeep Kaur

Vice Chancellor Of Administrative Services

RFP No. 25-14 YCCD District-Wide Unarmed Security Services

Address: Sutter County Campus, Second Floor, District Offices, Attention: David Willis, 3301 East Onstott Road, Yuba City, California 95991

Yuba Community College District

Sutter County Campus

District Offices

3301 East Onstott Road (second floor)

Yuba City, California, 95991

Table Of Contents

1. Introduction

1.1 Purpose of RFP

1.2 About the District

1.3 Yuba Community College District Background

2. Scope of Work and General Goals

2.1 Scope of Work

2.2 Security Service Firm Responsibilities

2.3 Security Firm Security Guard Minimum Qualifications, Knowledge, and Ability and Assignment Responsibilities

2.4 Monthly Reporting and Monthly Progress Payments (Invoices)

2.5 Every Other Week (2 x Month) Online Security Services Check-in Meeting with District

2.6 Security Firm Maintains Complete and Accurate Records of Work Performed and District Right to Audit at Anytime

2.7 Security Firm Required Security Guard Schedule of Hours

2.8 Security Firm’s Comprehensive Training Program for all Security Guards

2.9 Security Firm Proposal Periods

3.0 District Staff Contacts during the Proposal Process

4.0 Proposal Content and Format

4.1 Proposal format organization

4.2 Proposal Delivery, Content, and Format

5.0 Proposal Evaluation and contract Award

5.1 Security Firm Proposal Periods

5.2 Basis of Award

6.0 Non- Discrimination

7.0 Responses to RFP

8.0 Request for Information (RFI)

9.0 Proposal Schedule

10.0 Award of Contract

11.0 Reservation of Rights

12.0 Security Firm Breach of Contract Performance Criteria

13.0

Security Services Firm Proposal Required Items:

Appendix A, Proposal Base Bid Form

Appendix B, Statement of Qualifications Form

Appendix C, Acknowledgement of Addenda Form

Appendix D, Non-Collusion Affidavit Form

Appendix E, YCCD Agreement for Services

Appendix F, Proposal Signature Form

Appendix G, References Form

Appendix H, Comprehensive Description of All Security Services Included in this Proposal.

Appendix I: Security Firm Information, Licenses, Credentials, and Security Services Approach.

Informational Items:

Appendix J: YCCD Academic Calendars

1. Introduction

1.1 Purpose of RFP

The Yuba Community College District is interested in entering into a contract with an unarmed security services provider. The provider will assume responsibility for a comprehensive security program for our four college sites, Yuba College – Marysville campus and Sutter County campus, Woodland Community College – Woodland campus and Lake County Campus. The services will require the deployment of unarmed security services personnel to provide safety and security to the students, faculty, staff, administration, and properties. The purpose of this request for proposals is to solicit proposals from a qualified security service firm to provide unarmed security services for the Yuba Community College District. Any resulting agreement will be between the supplier whose proposal is selected and the Yuba Community College District (“District” or “YCCD”). The District is interested in innovative scheduling and deployment solutions that provide the highest level of security while assuring more community engagement and a competitive price. The District does not guarantee any specific dollar volume of business with the successful proposer(s) as a result of awarding any contract(s) based on this RFP.

Rather, the contract(s) will be based on an approved initial “not to exceed” annual expenditure (to be determined) as approved by the YCCD Board of Trustees. The “not to exceed” limits can be adjusted higher if a demonstrated need occurs.

1.2 About the District

The District consists of two colleges, Woodland Community College and Yuba College, with campuses located at five different locations: Yuba College in Marysville, CA; Sutter County Center in Yuba City, CA; Woodland Community College in Woodland, CA; Colusa County Center in Williams, CA; and Lake County Campus in Clearlake, CA.

1.3 Yuba Community College District Background

The Yuba Community College District (YCCD) was founded in 1927 and spans eight counties (Yuba, Sutter, Colusa, Yolo, Lake, Butte, Glenn, and Placer) and nearly 4,200 square miles of territory in rural, north-central California. It has colleges in Marysville and Woodland, an educational center in Clearlake, an educational center in Williams, and an educational center in Yuba City.

2.0 Scope of Work and General Goals

2.1 Scope of Work

The Yuba Community College District on behalf of its Board of Trustees is seeking to award a professional services contract to a qualified unarmed security services provider. This vendor will work collaboratively with the District in offering unarmed security services at multiple locations including:

a. Yuba College, Marysville Campus: 2088 North Beale Road, Marysville, Ca. 95901

b. Yuba College, Sutter County Campus: 3301 East Onstott Road, Yuba City, Ca., 95991

c. Woodland Community College, Woodland Campus: 2300 East Gibson Road, Woodland, Ca. 95776

d. Woodland Community College, Lake County Campus: 15880 Dam Road Extension, Clear Lake, Ca., 95422

The firm will provide unarmed campus security personnel to perform the following duties throughout the District:

• Perform a variety of patrols of District locations to ensure security of all campus locations.

• Perform a variety of access control.

• Provide safety escorts of personnel on District properties upon request.

• Document activities, incidents, crimes, and other items as directed.

• Respond to a variety of incidents or issues that may have occurred or are in progress.

• Enforce parking regulations and support with parking permit issuance.

• Opening and locking up buildings and other District facilities at the end of the day. Most campuses have manual locking system requiring a significant time.

• Utilizing the district or the firm-issued phone to respond to calls from the District.

• Conduct wellness checks when needed.

• Respond to disturbances and resolve conflicts verbally or by notifying the proper law enforcement agency.

• Conduct threat assessments when concerns are reported.

• Walk the buildings periodically. (Patrol campus(s) on foot and other means as assigned by Colleges.)

• All personnel must have received the requisite training as listed in section 2.1 below language.

• Enforce College regulations and procedures.

• Interacting in a professional manner with the public.

• Recognize criminal activities and following proper reporting procedures.

• The District is currently utilizing Catapult EMS for emergency communications. The various security guard staff will be expected to be trained, be familiar with, and utilize the Catapult EMS system in alignment with the District’s protocols and procedures.

• Have a representative participate as a resource person at the two College’s and District safety committees during monthly meetings, trainings, and exercises.

• Prepare and Generate annual Cleary Act reports as required to meet State of California and Federal regulations.

• If the Director of Safety and Risk Management calls or emails in a service issue, then, it is expected that the Unarmed Security Firm will respond as soon as possible and no later than 8 hours to make needed adjustments and changes in services. If a longer period of time is needed it shall be discussed with the Director of Safety and Risk Management.

• All Director of Safety and Risk Management requests for services shall be documented and responses reported in the monthly reports with support documentation.

Assigned campus security personnel will seek direction from the District’s Director of Safety and Risk Management or other assigned District manager and shall comply with all chain of command and reporting requirements set forth by the District, as well as all established policies and procedures applicable to the performance of their duties.

Specific routes and duties to be determined by the District. When new individuals are assigned to the District, they shall be directed to interview with the District’s Director of Safety and Risk Management or other assigned District manager prior to assignment. It is there that they will receive specific directions on the routes, building keys, access codes, and other District expectations.

Subcontracting is not allowed without prior written approval of the District.

2.2 Security Service Firm Responsibilities

Security personnel are employees of the Security Services Firm. The Security Services Firm will pay all wages, benefits, and applicable taxes.

Supervision and Labor: Security Firm will always furnish adequate quantities of qualified supervision and labor to maintain the progress of work. Supervisors assigned to the District shall report to the Director of Safety and Risk Management.

Safety and Protection:

A. The Security Services Firm is exclusively responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the performance of the Work.

B. The Security Services Firm will observe best practices, and take all precautions required by Applicable Laws, to provide for the safety and protection of all workers and persons that may be affected by the Work, and all real and personal property that may be affected by the Work.

C. Without limiting the Security Firm's duty to comply with all Applicable Laws in connection with worker safety and safety in general, the Security Services Firm will specifically comply with all applicable requirements of the Federal Occupational Safety and Health Administration (OSHA), the California Occupational Safety and Health Act, and applicable California Occupational Safety and Health regulations.

D. Security Services Firm will comply with all the District’s site-specific safety and environmental protection rules, regulations, requirements, and practices.

Training:

A. All Personnel provided by Security Services Firm will have received proper and complete training as needed to be thoroughly familiar with and compliant under the following:

a. School Security Officers: Training - California Senate Bill 1626

b. Private Security Services Act - Assembly Bill 2880

c. Sexual Harassment: Training and Education - Assembly Bill 1825

d. District Catapult Emergency Messaging Application/Process

e. All Personnel will have been trained in the following:

f. Mandatory Reporting

g. Family Educational Rights and Privacy Act (FERPA)

h. Confidential Information and Emergency Management trainings as required by the District.

Prosecution of Work: Security Services Firm will continue to diligently prosecute the Work notwithstanding any disputes or differences with the District or others, including disputes regarding the scope of work, changes in the Work, and Security Services Firm's right, if any, to an adjustment in the Contract Price or Contract Time.

Daily Reports: Assigned security personnel will document incidents and activities while assigned to the District through the Districts proprietary system and as specified by the District.

Uniforms: All campus security personnel will be in clean, military pressed uniforms at all times while on duty. All campus security personnel must wear name tags stating Security Officer with their name. Uniforms will be worn to clearly display security insignia. No items should be repaired, mended, or darned to the degree that it is distracting or appears unkempt. Uniforms should provide adequate support from extreme weather conditions both hot and cold. While on duty, all security personnel shall present a professional appearance. Jackets or coats should have security insignia and identifying information on the front and back. Uniforms are preferred to be a hi-visibility polo shirt with BDU-style pants. Security personnel must wear a security belt with a flashlight, nightstick, etc.., During the summer period, appropriate and professional shorts are recommended.

Cell Phone: On-duty personnel will carry a District-provided or Contractor-provided cell phone and two-way radio to be used for communication within the District Security Department.

Security Vehicles: All security vehicles shall have the easily identifiable insignia of the security services Firm, have a professional security light bar on the top of the vehicle (not a small portable magnetic unit)

Security Officers are expected to walk or drive a security vehicle around the assigned campus to provide a visible security presence. Security Officers are not expected to spend a large percentage of their time in their vehicles while on shift.

Security Officers are expected to remain at the assigned campus during their entire work shift unless an exception is required to fulfill their assigned duties and responsibilities for the campus.

B. The Security Firm shall compensate all security guards at a minimum of $22.00 per hour unburdened rate plus any other benefits and costs.

a. The Security Firm shall list any of the following security guard benefits that apply:

b. Paid vacation

c. Paid sick leave

d. Paid holidays

e. Other paid leave

f. Paid training

g. Paid stipends if any

h. Medical, Dental, Vision Insurance

i. Retirement programs if any.

2.3 Security Firm Security Guard Minimum Qualifications, Knowledge, and Ability and Assignment Responsibilities

1. The Security Services Firm shall demonstrate compliance with Bureau of Security and Investigative Services (BSIS) requirements:

a. A Private Patrol Operator (PPO) and Guard Cards that confirm that each guard has passed the mandated training and BSIS required background checks for unarmed security guards. This requirement must be met prior to security guard assignments on college campus’s.

1. A copy of each of the Guard Cards for the assigned guards shall be provided to the District prior to the guard working on college campus’s.

2. The Security Firm shall conduct a thorough vetting process to investigate and verify that all security guards have detailed background checks completed beyond the minimum Bureau of Security and Investigative Services (BSIS) requirements with screening for drug use, professional conduct, or complaints. No security guards shall be allowed to work on the college campus locations that have a criminal background that includes violent actions, robbery, theft, illegal drug use, sexual misconduct, or that resulted in a felony.

3. The Security Firm shall complete all required initial safety and security guard training. This requirement must be met prior to security guard assignments on college campus’s.

4. The Security Firm shall complete an English Competence Training and Testing that is documented with an online class or software application for each guard.

5. The Security Firm shall completely train all security guards in all areas of their responsibilities before they begin working on the College Campus’s. This training shall include at least BSIS Private Patrol Operator training, and at least 40 hours of other training as outlined in this RFP and per the Security Firm’s normal training plans for each Security Firm before each guard can begin work at the Colleges. This 40 hours minimum initial training shall be in addition to the BSIS and English Language and on campus access key locking and unlocking and walking inspections and driving through the campus requirements. Each month all security guards shall receive at least an additional 8 hours of training and refresher training on various areas of responsibility. All training shall be documented and submitted to the District for review.

6. Security Guards shall be on the assigned college campus property during their entire shifts unless an there is an exception that is granted to perform the required services for the College. The Security Firm shall use technology - real-time updates or GPS-enable guard tracking technology, or remote managing tools that can be documented and shared with the District in real time.

7. Security Guards shall have at six months of proven history of higher ed or closely related institutional or large public agency or commercial entity experience prior to being assigned to work as a security guard at the college campus’s.

8. The Security Firm shall train guards to provide any handcuff or restraint training and certification - training in the use of restraints, reasonable and necessary force to make a citizens arrest under CA Penal Code 837

9. The Security Firm shall train guards on higher ed specific issues such as FERPA, and Clery Act. The security guards shall be responsible to provide detailed documentation and reporting by qualified staff at the Security Firm that has experience with generating Clery Act reports for Colleges in California.

10. The Security Firm shall train the security guard to complete and document campus security vehicles drive through the campus at least four times every 8-hour work shift. These security inspection drives through the campus shall include all roadways on the campus and shall be completed in an assigned security vehicle with the security bar flashing lights ON.

11. The Security Firm shall train security guards to complete building access control locking and unlocking services with District provided keys. It is critical that all doors are properly locked each night and on weekends. The Security Firm Supervisor shall conduct lockdown checks of all building doors at least weekly at all campus locations and provide documentation to the District of these checks. Multiple security guards will need to be trained at each campus location to ensure that there are not any gaps in these services.

12. The Security Firm shall train security guards to walk the campus at least four (4) times during each 8 hour work shift. These inspection walks shall be documented. A perimeter check around all buildings is required during the inspection walks of the campus’s. The Security Firm may use either a GPS Application on a Cell phone to document these inspection walks or a recording wand swipe and electronic download system, or another technology that will properly document the time date and the location of the guard during the campus inspection walks..

13. The Security Firm shall train and document that the security guard understands all District / College rules and procedures, policies associated with their work.

14. The Security Firm shall provide security well-maintained uniforms that include three sets of shirts, pants, hats, and one jacket/coat that is in good condition and clean and is specifically assigned to each guard. Guards shall not be sharing the same jacket from shift to shift.

15. The Security Firm shall ensure that the guard on duty will have a Security Firm cell phone in good working order that maintains it’s charge and has all required tracking applications and Catapult EMS application.

16. The Security Firm shall ensure that the guard is trained on how to monitor and use the Catapult Emergency Messaging System that the District uses and follow District policy and procedures regarding all messaging.

17. The Security Firm shall ensure that Security Guards shall not use illegal drugs, alcoholic beverages, or smoke or vape tobacco or marijuana products on College Campus properties. This also applies to pharmaceutical drugs that are prescribed that can affect security guard performance or operating of a motorized vehicle. Regularly scheduled quarterly security guard testing is required. If a security guard is involved in a traffic accident or is demonstrating possible performance influence of a drug or alcoholic beverage, then, the security guard shall be promptly tested per the Security Firm’s normal process and procedures.

18. The Security Firm Supervisor shall check-in regularly for at least every 2 hours to verify that the Security Guard is not sleeping at night, is on campus, and is not playing games or surfing on the internet on their cell phones.

19. The Security Firm Supervisor shall ensure that the Security Guard has a valid California drivers license and follows all driving and parking regulations on College Campus’s.

20. The Security Firm shall train and ensure that the Security Guard provides standardized electronic daily activity reports, weekly activity reports, daily incident reports, and properly notifies and reports immediately all emergency type emergent issues or crisis events.

21. The Security Firm shall train and ensure that the Security Guards understand how and when to use criminal deterrence and de-escalation best practices.

22. The Security Firm shall ensure that security guards have the physical ability to perform the required services.

All of the above training shall be documented either electronically or in writing for each guard prior to them working on college campus locations. Documentation shall be made available through a shared link or folder, a cell phone application, or other technology to the District Director of Safety and Risk Management before the security guard begins working on college campus’s. All of the above qualifications, testing, and training shall be documented and provided to the District Director or Safety and Risk Management for review and approval. If approved, then, the Security Services Firm can assign the Guard to work at the College Campus locations. New Guards will need to follow this strict requirement also before beginning work at the College Campus’s.

If a Security Guard fails to demonstrate adequate English Language reading, writing, and speaking competencies while working at the College Campus’s, then, the District can require that the security guard be immediately removed and replaced. Any security guard that cannot demonstrate adequate English Language skills and abilities shall be immediately removed from service at the College campus’s at the expense of the Security Services provider. It is critical that the Security Guard be able to properly communicate with the proper use of the English Language using written, verbal, and reading skills and ability.

2.4 Monthly Reporting and Monthly Progress Payments (Invoices)

The Security Firm shall provide comprehensive monthly reports with progress payment invoices. Monthly reports shall include the following:

1. Guard work history with dates and hours of each work shift.

2. Daily tracking of each guards walk-around inspections and drive through the campus inspections on each work shift.

3. Daily and Weekly activity reports with all incidents properly documented.

4. Daily unlocking and locking of doors on all buildings at each campus with dates, times, and weekly Supervisor verifications.

5. All monthly training records for each guard.

6. Clery Act reporting information.

7. Outstanding unresolved issues that require District Director of Safety and Risk Management support.

8. Documented guard performance issues and actions taken to correct performance. Provide follow-up actions and document them in the next monthly report.

9. Recommendations (if any) to improve services.

10. Progress payments (invoices) will not be processed for payment without proper and approved above documentation. It is the sole responsibility of the Security Services Firm to provide prompt and complete monthly documentation to meet the requirements of the District.

11. The District pays it’s invoices as a NET 30 agency. So, it is important to provide complete support documentation with each monthly invoice to avoid payment delays.

12. All invoices shall be submitted to:

1. Lane Garbini: lgarbini@yccd.edu

2. Accountspayable@yccd.edu

2.5 Every Other Week (2 x Month) Online Security Services Check-in Meeting with District

The Security Firm designated College supervisors and Security Firm Manager shall participate in a up to 1-hour online Zoom or Teams check-in meeting with the District Director of Safety and Risk Management and any other College or District representatives as appropriate, to review the current quality and overall performance of the provided security services at each College location. The District Director of Safety and Risk Management will generate the meeting agenda and send invitations to meetings. These meetings will be recorded by the District and transcripts and recordings will be shared. This is a requirement of the contract and shall not be cancelled or rescheduled unless approved by the District Director of Safety and Risk Management. The Security Firm shall send a confirming email of all action items that will be followed up within 24 hours after the meeting.

2.6 Security Firm Maintains Complete and Accurate Records of Work Performed and District Right to Audit at Anytime

The Security Firm shall maintain complete and accurate records of all work performed, including quantities of labor, equipment, materials, and supplies used or consumed in the performance of the work and a job cost report recording costs incurred in the performance of the work. Unless otherwise stated in above sections of this RFP, the Security Firm shall make its records of the work performed available for inspection and provide electronic access within 24 hours of District email or electronic request and provide written copies if requested by the District within 5 (five) days after receiving a written notice.

2.7 Security Firm Required Security Guard Schedule of Hours

The normal operation schedule of hours will be determined by the District’s Director of Safety and Risk Management and may change based on a variety of factors. The schedules may be adjusted during non-semester periods. The minimum hours of coverage are described below for each campus within the District (the hours are provided to get an estimate; however, the actual coverage may change based on the District’s final needs):

Staff Positions
Campus	Address	Hours/ Year	Schedule
Yuba College, Marysville Campus	2088 N. Beale Rd. Marysville, CA, 95901	8,760	24 hours per day/7 days/week (including holidays)
Yuba College, Marysville Campus	2088 N. Beale Rd. Marysville, CA, 95901	2,920	And an additional 8 hours per day/7 days/week (including holidays)
Yuba College, Sutter County Center	3301 E. Onstott Rd. Yuba City, CA, 95991	3,824	16 hours per day/5 days/week (261-22=239) (excluding holidays)
Woodland Community College, Woodland Campus	2300 E. Gibson Rd. Woodland, CA, 95776	8,760	24 hours per day/ 7 days /week (including holidays)
Woodland Community College, Lake County Campus	15880 Dam Road Extension Clearlake, CA, 95422	8,760	24 hours per day/ 7 days/ week (including holidays)

Schedules may be adjusted, as determined by the District. The District will provide the Security Firm 72 hours’ notice of any change in schedules. The District may ask the firm to provide a proposal for additional locations in the future based on this proposal.

Additional hours may be requested for events, emergency situations, or increased presence needs based on issues or incidents that have or may occur.

Hours assigned for holidays during the semester may be reduced, as determined by the District.

The Security Service Firm shall provide qualified staffing capacity to cover all gaps associated with employees taking leave of absence of any type including sick leave, vacation, medical leave, FMLA, or other leave of absence.

2.8 Security Firm’s Comprehensive Training Program for all Security Guards

Provide detailed information regarding the security Firms comprehensive training program for all security guards participating in this proposal. All Security Firm supervisors and managers shall also complete all security guard training and provide documentation of this training.

2.9 Security Firm Proposal Periods

The Security Firm shall provide a multiple year proposal that can be renewed at the discretion of the District during the following time periods:

A. First Year: April 17, 2026 through June 30, 2026

a. The contract will likely be awarded by April 17, 2026.

b. Due to required hiring and training hours, security guard services will need to begin no later than June 1, 2026 at all locations.

B. Second Year: July 1, 2026 through June 30, 2027

C. Third Year: July 1, 2027 through June 30, 2028

D. Fourth Year: July 1, 2028 through June 30, 2029

E. Fifth Year: July 1, 2029 through June 30, 2030

The District will award the First-Year proposal amount initially.

The District has intentions to eventually directly hire security guards to provide the security guard services. This process may take multiple years to complete. This process will not likely begin until sometime during the second half of the second service year. There is always a chance that the District will change it’s direction in this matter and not pursue directly hiring security guards. In the spirit of transparency, this information is being shared so that it will not be a surprise if it does occur.

3.0 District Staff Contacts during the Proposal process:

Firms interested in submitting a Proposal are directed not to make personal contact with the Board of Trustees, District staff, or members of the evaluation committee. Any contact shall constitute grounds for disqualification from consideration.

Two Points of Contact during the Proposal Preparation Process:

Kuldeep Kaur

Vice Chancellor, Administrative Services

3301 E. Onstott Road (Second Floor)

Yuba City, California, 95991

Phone: 530-741-6723

Email: kkaur@yccd.edu

David Willis, Director

3301 E. Onstott Road (Second Floor)

Yuba City, California, 95991

Phone: 916-747-4262

Email: dwillis@yccd.edu

No changes can be made to the scope without authorization in writing by Kuldeep Kaur.

4 Proposal Content and Format

4.1 Proposal Format Organization

The Firm is requested to use the following proposal format:

4.2 Proposal Delivery, Content, and Format:

Proposals should provide straightforward, concise information that satisfies the requirements noted in this RFP. Expensive binding, color displays, and the like are discouraged. Emphasis should be placed on brevity, conformity to the District’s instructions, selection criteria of this RFP, and completeness and clarity of content. Each Respondent’s proposal should clearly and accurately demonstrate the specialized knowledge and experience required for consideration.

In a sealed box or envelope (clearly marked “), submit the following:

• One (1) flash memory stick containing the complete proposal and supporting documentation;

• One (1) original signed copy in paper form of the proposal, which consists of a Proposal Letter and responses to the proposal requirements of this RFP.

There is no page limit.

Insurance requirements as listed below:

CONTRACTOR shall, at its own cost and expense, procure and maintain in force, throughout the term of this Agreement, insurance as follows:

1.Commercial General Liability insurance, with limits not less than $1,000,000 each occurrence and $2,000,000 general aggregate for personal injury, bodily injury, death, and property and other damage, including coverages for contractual liability, personal injury, broad form property damage, independent contractors, products and completed operations (required from all contractors);

2.Commercial Automobile Liability insurance, with limits not less than $1,000,000 each occurrence for Bodily Injury and Property Damage, including coverages for owned, non-owned, and hired vehicles for all activities of CONTRACTOR arising out of or in connection with the work to be performed under this Agreement. If CONTRACTOR or Contractor’s employees, officers, agents, consultants, or subcontractors will use personal automobiles in any way to perform the Services, CONTRACTOR shall obtain evidence of personal automobile liability coverage for each such person.

3.Workers' Compensation coverage in the amount required by law, and Employers' Liability insurance with limits not less than $1,000,000 each accident, $1,000,000 employee and$1,000,000 each disease, provided that CONTRACTOR has employees as defined by the California Labor Code (applicable only if the CONTRACTOR plans to employ workers in carrying out the scope of work). In addition, CONTRACTOR shall require any and every subcontractor to procure and maintain Workers' Compensation and Employer's Liability Insurance in the limits described above.

4.Professional Liability insurance, with limits not less than $1,000,000 each claim and$2,000,000 aggregate, with respect to coverage for errors and omissions arising from professional services rendered under this Agreement by CONTRACTOR or any of Contractor’s employees, officers, agents, consultants, or subcontractors, and with any deductible not to exceed $25,000 each claim.

Firms must comply with the provisions of these instructions for completion and submission of the Proposal. The failure of a Firm to comply with the Proposal Instructions and Requirements will likely result (at the sole discretion of the District) in rejection of the Proposal for non-responsiveness.

Proposal Section	Format
1. Cover Letter	PDF
1. Table of Contents	PDF
1. Narrative	PDF
Appendices (See Table of Contents for each one) Submit a response to each Appendix that requires Security Services Firm information. Please submit responses to Appendices A, B, C, D, E, F, G, H, I. Appendix J is for informational only.	PDF

Proposal General Information Contents:

Cover Letter

The Proposal shall include a Cover Letter on Respondent’s official business letterhead, which shall be signed by an individual authorized to legally bind Respondent. The Cover Letter shall also identify the name, telephone number, and email of a person who may be contacted during the Proposal evaluation process.

Table of Contents

Provide a Table of Contents that outlines in sequential order the major sections and sub-sections of the Proposal. Use tabs to allow information to be more easily located.

5. Proposal Evaluation and Contract Award

5.1 Selection of Firm Servies Provider

The process of “Firm” selection is based upon the complete responsiveness of the RFP and the criteria as outlined in the RFP.

The District Project Evaluation Team will read the written proposals. The District Evaluation Team will discuss the proposals and verify that the “Basis of Award” information below and information submitted in response to the RFP are complete and responsive.

The District reserves the right to reject any or all submittals, to amend the RFP process, and to discontinue or re-open the process at any time. The District reserves the right to request clarifications to RFP responses and to negotiate the terms of the agreement.

5.2 Basis of Award

This project will be awarded based on the following criteria:

1) Refer to section 10 of the RFP.

6. Non- Discrimination

The District does not discriminate with regard to race, color, gender, national origin, disability, or any other protected or other classification in the awarding of contracts/agreements. The District welcomes all Qualified Firms to participate in the project Request for Qualification/Proposal process.

The District encourages firms that are women or minority owned, emerging small businesses, veteran owned firms, disabled person owned firms, and all other qualified firms to participate in the proposal process.

The District encourages the submission of proposals from all Firms that can meet the stated requirements set for this RFP.

7. Responses to RFP

Sealed responses to this RFP must be clearly marked:

“RFP No. 25-14 YCCD District-Wide Unarmed Security Services”

Responses shall be mailed to or hand-delivered to the following address:

Yuba Community College District, District Offices

Attn.: Kuldeep Kaur

Vice Chancellor, Administrative Services

Envelope/Box Marked:

“RFP No. 25-14 YCCD District-Wide Unarmed Security Services”

Address: Sutter County Center, Second Floor, District Offices, Room 218, Attention: Kuldeep Kaur, 3301 East Onstott Road, Yuba City, California 95991.

Note: Completely seal your proposals in an envelope/box and make sure it gets date/time stamped when delivering proposal. Firms are 100% responsible for making sure proposals that are mailed using a carrier such as UPS, FED Ex, etc. are received and date/time stamped by District personnel prior to the proposal due date/time. No proposals will be considered if they are late, even if it is only 5 minutes late. Please make sure your proposals are delivered and received promptly prior to the due date/time. There will be a public proposal opening at the due date/time.

Do NOT email your proposals. Emailed proposals are not accepted.

8. Requests for Information (RFI)

Requests for Information concerning the RFP must be in writing and may be submitted via email no later than the date shown below. Please direct all questions to Kuldeep Kaur, email: kkaur@yccd.edu .

Following the RFI deadline, all questions and answers will be summarized and posted on the District's website: https://www.yccd.edu/district-services/ , then, click on the “Requests for Proposals / Quotes” tab on the right-hand side of this web page. It is anticipated that responses to inquiries received by the required time and date will be provided within 5 business days and posted on the District's website or responded to per the dates listed in the RFP for addendum publishing. Should more time be needed by the District to answer and/ or respond to RFIs, this information will also be posted on the above website.

• Include the following in the subject matter field on emails when requesting information: “RFP 25-14”, RFI.

9. Proposal Schedule

Important Dates and Times:

January 27, 2026: Release of Request for Proposal

Pre-Bid Meeting is Optional.

February 09, 2026: 1:00pm to 2:00pm Optional ZOOM Pre-Bid Meeting

Join Zoom Meeting:

https://yccd-edu.zoom.us/j/88369243150

Meeting ID: 883 6924 3150

One tap mobile: +16694449171,,88369243150# US

February 24, 2026: 1:00pm, All questions and requests for information must be submitted to Kuldeep Kaur at: kkaur@yccd.edu AND David Willis at: dwillis@yccd.edu

February 25, 2026 5:00 PM, Addendum Issued if needed.

March 3, 2026: Proposals due at 1:00 PM SHARP, Yuba Community College District, Sutter County Center, District Offices, Second Floor, Room 218, Attention: Kuldeep Kaur, 3301 East Onstott Road, Yuba City, California, 95991. There will be a public bid opening on this RFP.

10. Award of Contract

All materials submitted in response to the RFP shall be on 8-1/2"x11" paper, preferably in

Portrait orientation. All submitted materials must be bound in either a three-ring binder or spiral bound notebook. Content shall be tabbed and numbered per the items included in the Submittal Requirements. All Proposals will be reviewed and evaluated by a District Selection Committee. The District at its sole discretion may interview finalists or select a firm or firms to perform work based solely on the evaluation of the Proposal. There is no page limit.

All Proposals become the sole property of the District and the content will be held confidential.

A. The Contract will be awarded to a District Qualified Unarmed Security Services Firm that is capable to do the work, and with the “Best Value” proposal, that is most responsive and complete, conforming to the request for proposal and associated addendums, will be most advantageous to the District. “

a. The District may not award the unarmed security services to the lowest cost bidder.

b. The District will award based on “Best Value” criteria.

i. Best Value Criteria Includes

1. The Qualifications of the Firm

2. The Reference Check of the Firm by the District

3. The Capability of the Firm to perform required services.

4. The Experience of the Firm in providing Clery Act reporting services.

5. The Overall Training and Reporting program and commitment of the Firm.

6. The Total Cost of the Services

7. The Experience of the Firm in providing multiple campus unarmed security services.

8. The Firms measurement, testing, and documentation of the Security Guards English Language writing, speaking, and reading competency.

9. The Completeness of the Firms proposal information in meeting all of the Scope of Services requirements in section 2 of the RFP.

10. The Security Firm’s ability to provide an relatively quick start-up after the services are awarded., not to exceed 45 days for all campus locations.

11. The Commitment of the Security Firm in providing Monthly Reports and documentation with progress payment invoices.

12. The Commitment of the Security Firm to responding to requests from the District Director of Safety and Risk Management regarding issues and problems with security guards performance and ability to meet performance expectations. It will be important to know how quickly issues will be resolved and verified to meet District requirements.

B. The District reserves the right to enter into an Agreement without further discussion of the proposal submitted based on the initial offers received.

C. The District reserves the right to reject any or all proposals or any part of the proposal and to waive informalities and minor irregularities in the proposals received.

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