Districtwide Inspection, Maintenance, & Repair of Fire Extinguishers, Fire Suppression...

Location:	South Carolina
Posted:	Apr 24, 2026
Due:	Apr 30, 2026
Agency:	School District Five of Lexington and Richland Counties (District 5)
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	2026-032
Publication URL:	To access bid details, please log in.

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District Five of Lexington and Richland

Counties

Invitation For Bid

Solicitation #

Date Issued

Procurement Official

Phone

E-Mail Address

2026-032

March 31, 2026

Melissa Kauffman

(803) 476-8136

D5bids@lexrich5.org

DESCRIPTION

SUBMIT OFFER BY

District Wide Inspection, Maintenance, and Repair of Fire Extinguishers, Kitchen Hood Fire Suppression

Systems, Sprinkler Fire Suppression Systems, and Backflow Preventer Assemblies

The Term “Offer” Means Your “Bid” or “Proposal”

April 21, 2026 @ 11:00 am

QUESTIONS MUST BE RECEIVED BY

April 14, 2026 @ 12:00 pm

Electronically to D5bids@lexrich5.org

NUMBER OF COPIES TO BE SUBMITTED

One (1)

Offers must be submitted in a sealed package. Solicitation number & Opening Date must appear on package exterior.

SUBMIT YOUR SEALED OFFER TO:

District Five of Lexington and Richland

Counties

Purchasing Office

1020 Dutch Fork Road

Irmo, SC 29063

CONFERENCE TYPE: N/A

DATE & TIME:

LOCATION: N/A

As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions

AWARD &

AMENDMENTS

The award, this solicitation, and any amendments will be posted at the following web address:

https://www.lexrich5.org/departments/office-of-finance/procurement/solicitations-and-awards

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date.

NAME OF OFFEROR

(Full legal name of business submitting the offer)

OFFEROR'S TYPE OF ENTITY:

(Check one)

☐ Sole Proprietorship

AUTHORIZED SIGNATURE

(Person signing must be authorized to submit a binding offer to enter into a contract on behalf of

Offeror named above.)

TITLE

(Business title of person signing above)

PRINTED NAME (Printed name of person signing above)

DATE SIGNED

☐ Partnership

☐ Corporation (tax-exempt)

☐ Corporate entity (not tax-exempt)

☐ Government entity (federal, state,

or local)

☐Other _____________________

(See "Signing Your Offer"

provision.)

Instructions regarding Offeror's name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the

Offeror above. The entity named as the Offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division

of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

STATE OF INCORPORATION

(If Offeror is a corporation, identify the state of Incorporation.)

COVER PAGE

TAXPAYER IDENTIFICATION NO.

2026-032- Districtwide Inspection, Maintenance, and Repair of Fire Extinguishers, Kitchen Hood Fire Suppression Systems, Sprinkler

Fire Suppression Systems, and Backflow Preventer Assemblies

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for Offeror's home office / NOTICE ADDRESS (Address to which all procurement and contract related

principal place of business)

notices should be sent.) (See “Notice” clause)

Area Code - Number -

Extension

Facsimile

PAYMENT ADDRESS (Address to which payments will be

sent.)

(See “Payment" clause)

E-Mail Address

ORDER ADDRESS (Address to which purchase orders will be sent)

(See “Purchase Orders” and “Contract Documents” clauses)

Order E-Mail Address:

☐ Payment Address same as Home Office Address

☐ Payment Address same as Notice Address (check only one)

☐ Order Address same as Home Office Address

☐ Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS:

Offerors acknowledge receipt of amendments by indicating amendment number and its date of issue. (See “Amendments to Solicitation”

Provision)

Amend Amendment Issue

ment

Date

No.

Amendment Amendment Issue Amendment Amendment Issue Amendment Amendment Issue Date

No.

Date

No.

Date

No.

DISCOUNT FOR

PROMPT

PAYMENT

(See “Discount for

Prompt Payment”

clause)

10 Calendar Days (%)

20 Calendar Days (%)

30 Calendar Days (%)

Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law

governing preferences available to in-state vendors, vendors using in-state subContractors, and vendors selling in-state or US end products. This

law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at

www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM,

REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW

THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE

CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in

the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the

Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state

office is not required, but can be beneficial, if you are claiming the Resident SubContractor Preference (11-35-1524(D)).

☐ In-State Office Address same as Home Office Address

☐ In-State Office Address same as Notice Address (check only one)

PAGE TWO

End of PAGE TWO

2026-032- Districtwide Inspection, Maintenance, and Repair of Fire Extinguishers, Kitchen Hood Fire Suppression Systems, Sprinkler

Fire Suppression Systems, and Backflow Preventer Assemblies

TABLE OF CONTENTS

I. Scope of Solicitation

II. Instructions to Offerors

A. General Instructions

B. Special Instructions

III. Scope of Work / Specifications

IV. Information for Offerors to Submit

V. Qualifications

VI. Award Criteria

VII. Terms and Conditions

A. General

B. Special

VIII. Bidding Schedule / Cost Proposal

IX. Attachments to Solicitation

I. SCOPE OF SOLICITATION

It is the intent of School District Five of Lexington and Richland Counties to seek competitive sealed bids from

qualified contractors to perform annual testing, inspection, maintenance, and repair of fire extinguishers, sprinkler

fire suppression systems, and backflow preventer assemblies, as well as semi-annual (twice per year) testing,

inspection, maintenance and repair of kitchen hood fire suppression system, throughout the District.

ACQUIRE SERVICES: The purpose of this solicitation is to acquire services complying with the enclosed

description and/or specifications and conditions.

MAXIMUM CONTRACT PERIOD (ESTIMATED): Start: May 04, 2026 End: May 03, 2031. Dates are

estimates only. Any resulting contract will begin on the date specified in the notice of award. See clause entitled

“Term of Contract – Effective Date/Initial Contract Period.”

GENERAL INFORMATION:

School District Five of Lexington and Richland Counties encompasses an area of approximately 196 square miles,

approximately one-half of which is situated in both Lexington and Richland Counties. The School District consists

of the northern portion of Lexington County north of Lake Murray and the Saluda River and the northwestern

portion of Richland County south of the Broad River. The School District is primarily a residential suburb located to

the northwest of the city of Columbia, the capital city of South Carolina. The District has a student population of

approximately 17,505 and 2,600 staff members. The District currently operates a total of 13 elementary schools, 2

intermediate schools, 3 middle schools, 4 high schools, 1 Center for Advanced Technical Studies and 1 alternative

school. Additional basic information about the District is posted on the District’s website: www.lexrich5.org.

II. INSTRUCTIONS TO OFFERORS – A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS: CLAUSE HEADINGS USED IN THIS

SOLICITATION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE USED TO CONSTRUE MEANING

OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS ARE APPLICABLE TO ALL

PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.

AMENDMENT means a document issued to supplement the original solicitation document.

BOARD means the Board of Trustees of District Five of Lexington and Richland Counties.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture,

or any other legal entity.

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of

performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties to

2026-032- Districtwide Inspection, Maintenance, and Repair of Fire Extinguishers, Kitchen Hood Fire Suppression Systems,

Sprinkler Fire Suppression Systems, and Backflow Preventer Assemblies

the contract.

CONTRACT means all types of District Five of Lexington and Richland Counties’ agreements, regardless of what

they may be called, for the procurement or disposal of supplies, services, equipment or construction.

CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the Contractor

to make changes which the clause of the contract TITLED “Changes, “if included herein, authorizes the

Procurement Coordinator to order without the consent of the Contractor.

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number.

Offerors are cautioned that Amendments may modify information provided on the Cover Page.

OFFER means the bid, quote or proposal submitted in response to this solicitation. The terms Bid and Proposal are

used interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the

term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.

PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his successor, identified as such on either the cover page, an

amendment, or an award notice.

YOU and YOUR means Offeror.

SOLICITATION means this document, including all its parts, attachments, and any Amendments.

SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.

WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the

Contractor to fulfill the Contractor’s obligations under the Contract.

AMENDMENTS TO SOLICITATION: (a) The Solicitation may be amended at any time prior to opening. All

actual and prospective Offerors should monitor the following web site for the issuance of Amendments:

https://www.lexrich5.org/departments/office-of-finance/procurement/solicitations-and-awards (b) Offerors shall

acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by

identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4)

by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is

amended, then all terms and conditions which are not modified remain unchanged.

AUTHORIZED AGENT: All authority regarding this procurement is vested solely with the responsible

Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only government

official authorized to bind the government with regard to this procurement or the resulting contract.

AWARD NOTIFICATION: Notice regarding any award, cancellation of award, or extension of award will be

posted at the location specified on the Cover Page, or if applicable, the most recent notice of extension of award.

Should the contract resulting from this Solicitation have a total or potential value more than one hundred thousand

dollars, such notice will be sent electronically to all Offerors responding to the Solicitation. Unless a written notice

of intent to protest is timely filed pursuant to Section 11-35-4210(1)(b) or the award is otherwise suspended or

canceled, the award will be effective on the calendar day (including weekends and holidays) immediately following

the seventh business day after such notice is given. When only one response is received, the notice of intended

award and the seven-day delay of award may be waived.

BID/PROPOSAL AS OFFER TO CONTRACT: By submitting Your Bid or Proposal, You are offering to enter

into a contract with District Five of Lexington and Richland Counties. Without further action by either party, a

binding contract shall result upon final award. Any award issued will be issued to, and the contract will be formed

with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by only one legal entity;

“joint bids” are not allowed.

BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period specified on the Cover

Page, You must notify the Procurement Officer in writing.

BID IN ENGLISH AND DOLLARS: Offers submitted in response to this solicitation shall be in the English

language and in US dollars, unless otherwise permitted by the Solicitation.

2026-032- Districtwide Inspection, Maintenance, and Repair of Fire Extinguishers, Kitchen Hood Fire Suppression Systems,

Sprinkler Fire Suppression Systems, and Backflow Preventer Assemblies

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION: GIVING FALSE, MISLEADING, OR

INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU SUBJECT TO

PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND

OTHER APPLICABLE LAWS.

(a) By submitting an offer, the Offeror certifies that:

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition,

any consultation, communication, or agreement with any other Offeror or competitor relating to:

(i) Those prices;

(ii) The intention to submit an offer; or

(iii) The methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the Offeror, directly or indirectly,

to any other Offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award

(in the case of a negotiated solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the Offeror to induce any other concern to submit or not to submit

an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory:

(1) Is the person in the Offeror’s organization responsible for determining the prices being offered in this bid or

proposal, and that the signatory has not participated and will not participate in any action contrary to paragraphs

(a)(1) through (a)(3) of this certification; or

(2)(i) Has been authorized, in writing, to act as agent for the Offeror’s principals in certifying that those principals

have not participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this

certification [As used in this subdivision (b)(2)(i), the term “principals” means the person(s) in the Offeror’s

organization responsible for determining the prices offered in this bid or proposal].

(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this certification

have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this

certification; and

(iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1)

through (a)(3) of this certification.

signed statement setting forth in detail the circumstances of the disclosure.

CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS:

(a)(1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-

(i) Offeror and/or any of its Principals

(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts

by any state or federal agency;

(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered

against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or

performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes

relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or

destruction of records, making false statements, tax evasion, or receiving stolen property; and

commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.

(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default

by any public (Federal, state, or local) entity.

(2) “Principals,” for the purposes of this certification, means officers; directors; owners; partners; and, persons

having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant

manager; head of a subsidiary, division, or business segment, and similar positions).

(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award,

Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed

circumstances.

explanation regarding its inability to make the certification. The certification will be considered in

connection with a review of the Offeror’s responsibility. Failure of the Offeror to furnish additional information as

2026-032- Districtwide Inspection, Maintenance, and Repair of Fire Extinguishers, Kitchen Hood Fire Suppression Systems,

Sprinkler Fire Suppression Systems, and Backflow Preventer Assemblies

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Districtwide Inspection, Maintenance, & Repair of Fire Extinguishers, Fire Suppression Systems, and Backflow Preventer Assemblies

Attachment Preview

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