Football Field Lighting Smoky Mountain High School

REECE, NOLAND & McELRATH, INC.
390 Main Street
Canton, North Carolina 28716
828-492-0677
Email Mail@RNM-Engineers.com
SPECIFICATIONS
FOR
JACKSON COUNTY, NC
SMOKY MOUNTAIN HIGH SCHOOL
FOOTBALL FIELD LIGHTING
SYLVA, NORTH CAROLINA
Issued for Bidding: April 22, 2026
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NOTICE TO BIDDERS
Proposals will be received by Jackson County, North Carolina, in the offices of Jackson Co. Public Schools., 398
Hospital Rd. Sylva, NC 28779 up to 2:00 p.m., on May 13, 2026, and immediately opened for the furnishing of
labor, material and equipment to upgrade the football field lighting at Smoky Mtn High School in Jackson County,
NC. Bids may be mailed to the address above, for receipt prior to bid date and time. Mailed bids must be to the
attention of "Jake Buchanon". It is the contractor's responsibility to ensure plans have arrived prior to scheduled
bid opening. All submissions MUST BE SEALED. A formal bid opening will held, so attendance by bidders is
available but not required. A bid tabulation will be issued summarizing the bids Complete plans and contract
documents will be available from the office of Reece, Noland & McElrath, Inc., Engineers, 390 Main St., Canton,
North Carolina on April 22, 2026. Email requests to Scott Denton: sdenton@RNM-engineers.com
The Scope of Work is :
1. Furnish and Install LED Sports Lighting Fixture retrofit to the existing sports lighting poles. Light Levels
are to be 50 Maintained Foot-Candles across the field to meet the North Carolina High School Lighting
Regulations and IES-RP6 Sports Lighting. Contractor to supply and install (4) new 2 light crossarms and
650-Watt fixtures on each pole to light track areas.
2. Bidding Electrical Contractor must be properly licensed by the State of North Carolina to perform this
work.
3. Contractor to remove and dispose of the existing sports lighting fixtures and crossarms.
4. Contractor to provide and install new galvanized steel mounting crossarms, fixture mounting hardware, all
new wiring to the base of the poles and new LED Sports Lighting Fixtures and new fixture mounting
hardware.
5. Contractor to aim all lights and test all lights per the manufacturer aiming diagrams.
6. The bidding electrical contractor will be required to obtain electrical permit.
7. It will be the responsibility of the contractor to verify all existing wiring at the fixture location is working
properly.
8. All requirements of the National Electric Code, Article 250 for bonding and grounding shall be strictly
adhered to.
9. Sports Lighting Warranty to include a 10-year manufacture warranty on the LED Sports Lighting fixture
and two years labor by the bidding electrical contractor.
10. Contractor is solely responsible for all jobsite safety requirements.
11. Any damage to the grounds will be the responsibility of the contractor to repair back to the original
grounds.
12. All taxes to be included in the contractor's proposal.
13. Project to be completed by no later than July 17, 2026
14. The Bidding Electrical Contractor to provide a reference list with bid for eight LED sports lighting projects
completed in the state of North Carolina over the last year similar to this project with name of project,
location, and when completed.
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15. All individuals must complete a background check prior to entering the school campus. The owner
reserves the right to request a copy of the background check at any time.
All contractors are hereby notified that they must have proper license under the state laws governing their respective
trades. Contractors are notified that provisions of Chapter 87, General Statutes of North Carolina, will be observed
in receiving and awarding contracts.
A single contract will be accepted for Electrical. The Electrical contractor shall be the prime contractor.
Each proposal shall be accompanied by a cash deposit or a certified check, drawn on some bank or trust company
insured by the Federal Deposit Insurance Corporation, of an amount equal to not less than 5 per cent of the proposal,
or in lieu thereof a bidder may offer a bid bond of 5 per cent of the bid executed by a surety company licensed under
the laws of North Carolina to execute such bonds, conditioned that the surety will upon demand forthwith make
payment to the obligee upon said bond if the bidder fails to execute the contract in accordance with the bid bond.
Said deposit shall be retained by the Owner as liquidated damages in event of failure of the successful bidder to
execute the contract within ten days after the award or to give satisfactory surety as required by law.
Performance Bond and Payment Bond will be required for one hundred per cent (100%) of the contract price.
Payment will be made monthly on the basis of completion of work, with retainage in accordance with NC General
Statutes 143-134-1.
No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of 60 days.
The Owner reserves the right to reject any or all bids and to waive minor irregularities.
Any addenda to specifications issued during the time of bidding are to be considered covered in the proposal and in
closing a contract they will become a part thereof. It shall be the bidder's responsibility to ascertain prior to bid time
the addenda issued and to see that his bid includes any changes thereby required. Should the bidder find
discrepancies in, or omission from, the drawings or documents or should he be in doubt as to their meaning, he shall
at once notify the Designer in writing who will send written instructions in the form of addenda to all bidders.
Notification should be not later than seven (7) days prior to the date set for receipt of bids. Neither the Owner nor
the Designer will be responsible for any oral instructions. All addenda shall be acknowledged by the bidders on the
Form of Proposal. Requests for substitutions of materials or equipment shall be submitted by prospective bidders in
writing to the Designer not later than seven (7) days prior to the date set for receipt of bids. Approvals to bid
equivalent products will be issued in addenda.
JACKSON COUNTY, NC
SMOKY MOUNTAIN HIGH SCHOOL
FOOTBALL FIELD LIGHTING
SYLVA, NORTH CAROLINA
TABLE OF CONTENTS
PAGES
NOTICE TO BIDDERS 1
TABLE OF CONTENTS 1
3

INSTRUCTIONS TO BIDDERS AND GENERAL CONDITIONS
OF THE CONTRACT 48
SUPPLEMENTARY GENERAL CONDITIONS 5
TECHNICAL SPECIFICATIONS:
DIVISION 260000 ELECTRICAL 41
FORM OF PROPOSAL 2
FORM OF BID BOND 1
EXAMPLE CONTRACT FORM 3
PERFORMANCE BOND FORM 2
PAYMENT BOND FORM 2
HUB CERTIFIED MINORITY PARTICIPATION FORMS 6
ANTI-COLLUSION AFFIDAVIT 1
E-VERIFY AFFIDAVIT 1
IRAN DIVESTMENT ACT CERTIFICATION 1
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INSTRUCTIONS TO BIDDERS
AND
GENERAL CONDITIONS OF THE CONTRACT
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INSTRUCTIONS TO BIDDERS
For a proposal to be considered it must be in accordance with the following instructions:
1. PROPOSALS
Proposals must be made in strict accordance with the Form of Proposal provided herein, and all blank spaces for
bids, alternates and unit prices shall be properly filled in. When requested alternates are not bid, the proposal
may be considered incomplete. The bidder agrees that bid on Form of Proposal detached from specifications
will be considered and will have the same force and effect as if attached thereto. Photocopied or faxed
proposals will not be considered. Numbers shall be stated both in writing and in figures for the base bids and
alternates. Any modifications to the Form of Proposal (including alternates and/or unit prices) will disqualify
the bid and may cause the bid to be rejected.
The contractor shall fill in the Form of Proposal as follows:
a. If the documents are executed by a sole owner, that fact shall be evidenced by the word "Owner" appearing
after the name of the person executing them.
b. If the documents are executed by a partnership, that fact shall be evidenced by the word "CoPartner"
appearing after the name of the partner executing them.
c. If the documents are executed on the part of a corporation, they shall be executed by either the president or
the vice president and attested by the secretary or assistant secretary in either case, and the title of the office of
such persons shall appear after their signatures. The seal of the corporation shall be impressed on each
signature page of the documents.
d. If the proposal is made by a joint venture, it shall be executed by each member of the joint venture in the
above form for sole owner, partnership or corporation, whichever form is applicable.
e. All signatures shall be properly witnessed.
f. If the contractor's license is held by a person other than an owner, partner or officer of a firm, then the
licensee shall also sign and be a party to the proposal. The title "Licensee" shall appear under his/her signature.
Proposals shall be addressed as indicated in the Advertisement for Bids and shall be delivered enclosed in an
opaque sealed envelope, marked "Proposal" and bearing the title of the work, name of the bidder, and the
bidder's license number, if required. Bidders shall clearly mark on the outside of the bid envelope which
contract(s) they are bidding.
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It shall be the specific responsibility of the bidder to deliver his bid to the proper official at the appointed place
and prior to the announced time for the opening of bids. Later delivery of a bid for any reason, including
delivery by the United States Postal Service, shall disqualify the bid.
Modifications of previously deposited bids will be acceptable only if delivered in writing or by telegram or fax
to the place of the bid opening prior to the time for opening bids. Telegraphic and fax modifications must be
confirmed in writing within 72 hours of the opening of bids.
Unit prices quoted in the proposal shall include overhead and profit and shall be the full compensation for
the contractor's cost involved in the work. See General Conditions, Article 19c1.
The Identification of Minority Business Participation and either Affidavit A or Affidavit B shall be submitted
with the proposal, in the same envelope as the proposal.
The proposal shall be accompanied by the Bid Security, in the same envelope as the proposal, and as described
elsewhere in the Instructions to Bidders.
2. EXAMINATION OF CONDITIONS
It is understood and mutually agreed that by submitting a bid the contractor acknowledges that he has carefully
examined all documents pertaining to the work, the location, accessibility and general character of the site of
the work and all existing buildings and structures within and adjacent to the site, and has satisfied himself as to
the nature of the work, the condition of existing buildings and structures, the conformation of the ground, the
character, quality and quantity of the material to be encountered, the character of the equipment, machinery,
plant and any other facilities needed preliminary to and during prosecution of the work, the general and local
conditions, the construction hazards, and all other matters, including, but not limited to, the labor situation
which can in any way affect the work under the contract, and including all safety measures required by the
Occupational Safety and Health Act of 1970 and all rules and regulations issued pursuant thereto. It is further
mutually agreed that by submitting a proposal the contractor acknowledges that he has satisfied himself as to
the feasibility and meaning of the plans, drawings, specifications and other contract documents for the
construction of the work and that he accepts all the terms, conditions and stipulations contained therein; and that
he is prepared to work in cooperation with other contractors performing work on the site.
Reference is made to contract documents for the identification of those surveys and investigation reports of
subsurface or latent physical conditions at the site or otherwise affecting performance of the work which have
been relied upon by the designer in preparing the documents. The owner will make copies of all such surveys
and reports available to the bidder upon request.
Each bidder may, at his own expense, make such additional surveys and investigations as he may deem
necessary to determine his bid price for the performance of the work. Any onsite investigation shall be done at the
convenience of the owner. Any reasonable request for access to the site will be honored by the owner.
3. BULLETINS AND ADDENDA
Any addenda to drawings or specifications issued during the time of bidding are to be considered covered in the
proposal and in closing a contract they will become a part thereof. It shall be the contractor's responsibility to
ascertain prior to bid time the addenda issued and to see that his bid includes any changes thereby required.
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Should the bidder find discrepancies in, or omission from, the drawings or documents or should he be in doubt
as to their meaning, he shall at once notify the designer who will send written instructions in the form of
addenda to all bidders. Notification should be no later than seven (7) days prior to the date set for receipt of
bids. Neither the owner nor the designer will be responsible for any oral instructions.
All addenda shall be acknowledged by the bidder(s) on the Form of Proposal.
4. BID SECURITY
Each proposal shall be accompanied by a cash deposit or a certified check drawn on some bank or trust
company insured by the Federal Deposit Insurance Corporation, or a bid bond in an amount equal to not less
than five percent (5%) of the proposal, said deposit to be retained by the owner as liquidated damages in event
of failure of the successful bidder to execute the contract within ten (10) days after the award or to give
satisfactory surety as required by law.
Bid bond shall be conditioned that the surety will, upon demand, forthwith make payment to the obligee upon
said bond if the bidder fails to execute the contract. The owner may retain bid securities of any bidder(s) who
may have a reasonable chance of award of contract for the full duration of time stated in the Notice to Bidders.
Other bid securities may be released sooner, at the discretion of the owner. All bid securities (cash or certified
checks) shall be returned to the bidders promptly after award of contracts, and no later then seven (7) days after
expiration of the holding period stated in the Notice to Bidders. Standard Form of Bid Bond is included in these
specifications.
5. RECEIPT OF BIDS
Bids shall be received in strict accordance with requirements of the General Statutes of North Carolina. Bid
security shall be required as prescribed by statute. Prior to opening of any bids on the project, any bidder will
be permitted to change or withdraw his bid.
6. OPENING OF BIDS
Upon opening, all bids shall be read aloud. Once any bid is opened, there shall not be any withdrawal of bids
by any bidder and no bids may be returned by the designer to any bidder. After the bid opening, a bidder may
request that his bid be withdrawn from consideration without forfeiture of his bid security in accordance with
the provisions of the North Carolina General Statutes. After the opening of bids, no bid may be withdrawn,
except under the provisions of General Statutes, for a period of thirty days unless otherwise specified. Should
the successful bidder default and fail to execute a contract, the contract may be awarded to the next lowest and
responsible bidder. The owner reserves the unqualified right to reject any and all bids. Reasons for rejection
may include, but shall not be limited to, the following:
a. If the Form of Proposal furnished to the bidder is not used or is altered.
b. If the bidder fails to insert a price for all bid items, alternate and unit prices requested.
c. If the bidder adds any provisions reserving the right to accept or reject any award.
d. If there are unauthorized additions or conditional bids, or irregularities of any kind which tend to make the
proposal incomplete, indefinite or ambiguous as to its meaning.
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e. If the bidder fails to complete the proposal form where information is requested so the bid may be properly
evaluated by the owner.
f. If the unit prices contained in the bid schedule are unacceptable to the owner.
g. If the bidder fails to comply with other instructions stated herein.
7. BID EVALUATION
The award of the contract will be made to the lowest responsible bidder as soon as practical. The owner may
award on the basis of the base bid and any alternates the owner chooses.
Before awarding a contract, the owner may require the apparent low bidder to qualify himself to be a
responsible bidder by furnishing any or all of the following data:
a. The latest financial statement showing assets and liabilities of the company or other information satisfactory
to the owner.
b. A listing of completed projects of similar size.
c. Permanent name and address of place of business.
d. The number of regular employees of the organization and length of time the organization has been in
business under present name.
e. The name and home office address of the surety proposed and the name and address of the responsible local
claim agent.
f. The names of members of the firms who hold appropriate trade licenses, together with license numbers.
Failure or refusal to furnish any of the above information, if requested, shall constitute a basis for
disqualification of any bidder.
In determining the lowest responsible bidder, the owner shall take into consideration the past performance of
the bidder on construction contracts for the owner with particular concern given to completion times, quality of
work, cooperation with other contractors, and cooperation with the designer and owner.
Should the owner adjudge that the apparent low bidder is not the lowest responsible bidder by virtue of the
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above information, said apparent low bidder will be so notified and his bid security shall be returned to him.
8. PERFORMANCE BOND
The successful bidder, upon award of contract, shall furnish a performance bond in an amount equal to 100
percent of the contract price. See Article 35, General Conditions.
9. PAYMENT BOND
The successful bidder, upon award of contract, shall furnish a payment bond in an amount equal to 100 percent
of the contract price. See Article 35, General Conditions.
10. PAYMENTS
Payments to the successful bidders (contractors) will be made on the basis of monthly estimates. See Article
31, General Conditions.
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