OhioMHAS - Child and Adolescent Behavioral Health Center of Excellence

I.   MISSION & GUIDING PRINCIPLES

The mission of the Ohio Department of Mental Health and Addiction Services (OhioMHAS) is to provide statewide leadership of a high-quality mental health and addiction prevention, treatment and recovery system that is effective and valued by all Ohioans. OhioMHAS strives to be a national leader in implementing a comprehensive, accessible, and quality- focused system of addiction and mental health care and wellness for all Ohio citizens.

II.   PURPOSE

The Ohio Department of Mental Health and Addiction Services (OhioMHAS) is seeking proposals from qualified contractors to expand the behavioral health continuum of care and build service capacity for Ohio’s children, youth and their families; modernize the way care is delivered; prioritize young people in the custody of children’s services; and prevent custody relinquishment for families.

III.  BACKGROUND

The State of Ohio has a strong commitment to children, youth, and families who require support from multiple state systems. To achieve a widespread and sustainable system of care across Ohio, The Ohio Department of Mental Health and Addiction Services (OhioMHAS), in partnership with the Departments of: Children and Youth, Medicaid, Developmental Disabilities, is seeking a vendor to
implement and sustain a Center of Excellence (COE) approach to assist the State in system ongoing transformation efforts.

The focus of this effort includes but is not limited to providing the orientation, training, coaching, fidelity reviews, technical assistance, mentoring, and other functions/supports of Ohio’s provider network and local family serving agencies.

IV.  SCOPE OF WORK AND DELIVERABLES

Fidelity:
Conduct fidelity reviews of evidence-based models for High-Fidelity Wraparound; Mobile Response and Stabilization Services; Multisystemic Therapy; Functional Family Therapy; Intensive Home-Based Treatment; and Motivational Interviewing.

Training:
Provide training for specific practices that are essential to serving children with complex behavioral health needs, including but not limited to: CANS, High-Fidelity Wraparound; Care Coordination; Service Coordination; Mobile Response and Stabilization Services; Multisystemic Therapy; Functional Family Therapy; and
Intensive Home-Based Treatment.
Organization and System-Level Implementation Support and Technical Assistance:
Provide organization and system-level implementation support and technical assistance to programs and state partners including but not limited to operations, policies, rules, and best practice guidance. Technical assistance and best practice guidance to include but not limited to practice/policy alignments, inter-agency and cross system  initiative intersections and the impacts on EBP and ESP implementation.

Professional Development:
Provide professional development opportunities to the selected service providers that enhance the delivery of family-centered, trauma-informed family supports including but not limited to: Communities of Practice, Coaching, Practice-level Technical Assistance, Consultation, Large-group Case-Applied Learning. Provide professional and workforce development opportunities for Mobile Response and Stabilization  Services,  Care  Coordination/High-Fidelity  Wraparound/Service
Coordination, CANS Assessment, Multisystemic Therapy, Psychiatric Residential Treatment, and FFPSA-Motivational Interviewing.

Strategic Business Operations:
Provide ongoing development and implementation of telehealth capacity; and health information technology support—including planning, capacity development, and information sharing between care management entities, behavioral health providers, public children’s services agencies, and managed care plans. Provide consultation to content expertise to support training in client centered business planning. Provide strategic business processes technical assistance and support in areas including but not limited to: telehealth, health information technology and information exchange, contract negotiation, cost rate setting, billing, business planning, client centered business planning, deploying strategic marketing and communications tailored to local communities, and developing documentation and workflows for services in cooperation with ODM, OhioMHAS, ODJFS, and other state agencies.

Quality Improvement Processes:
Develop and implement an accountability structure for quality improvement, including but not limited to CANS and select evidence based and evidence supported practices, that cross-cut multiple system initiatives. Collaboratively work with State Agencies and OhioRISE/ Aetna to identify key performance indicators, quality metrics, data system functionality needs, and processes for CQI monitoring targeting all three levels of the system (individual, organization/ program, and policy).

CABH COE Infrastructure:
Maintain administrative and operational infrastructure that promotes effective workflow to achieve deliverables including but not limited to: CABH COEWebsite
management technology supports, multi-media production supports, communication and promotional supports and materials, learning
management system, internal databases for tracking and reporting functions related to training, professional development, fidelity, and continuing education units.

Evaluation:
Develop  and  operationalize  evaluation  infrastructure  in  collaboration  with OhioMHAS, ODM, ODCY, DODD, and the OhioRISE Vendor for the purpose of conducting evaluation to monitor and assess behavioral health service outcomes across selected practices. Evaluation of outcomes will assist providers and state agencies' measure of program effectiveness as well as data to support service
alignment with statewide need, implementation and capacity building strategies, professional development activities, utilization and service costs.

V.   MINIMUM QUALIFICATIONS OF CONTRACTOR

Provide specific details about how the respondent meets the eligible applicant requirements including: 501(c)(3) status, demonstrated expertise and experience with performing and implementing similar functions/activities. Proposals must describe the applicant’s experience, subject matter expertise and organizational capacity to provide the functions described above. Proposals must also include the resumes of the lead applicant(s) and any subcontractors.

Contractor shall not be subject to an “unresolved” finding for recovery under Section 9.24 of Ohio Revised Code.

EVALUATION PROCESS

OhioMHAS’s evaluation process of responses submitted to this request may consist of up to four distinct phases:

1. OhioMHAS’s initial review of all proposals for timely submission;
2. An evaluation committee review of the proposals for defects and scoring;
3. OhioMHAS’s request for more information (clarifications, interviews, presentations, and/or demonstrations); and,
4. Negotiations or best offer requests.

At its sole discretion, OhioMHAS will determine whether phases three and/or four are necessary under this RFP, reserving for itself the ability to eliminate or add phases three or four at any time during the evaluation process. OhioMHAS may add or remove sub-phases to phases 2 through 4 at any time if MHAS believes doing so will improve the evaluation process.

PROPOSAL EVALUATION CRITERIA

In the proposal evaluation phase, MHAS staff or reviewers selected by MHAS (the committee) will rate the proposals submitted in response to this RFP based on the following criteria and weight assigned to each criterion.