Bay Doors

Location:	North Carolina
Posted:	Nov 6, 2025
Due:	Nov 21, 2025
Agency:	City of Winston-Salem
Type of Government:	State & Local
Category:	16 - Aircraft Components and Accessories
Solicitation No:	IF2694
Publication URL:	To access bid details, please log in.

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INVITATION FOR BID

BAY DOORS

CITY OF WINSTON-SALEM

FIRE DEPARTMENT

Bids Will Be Opened

10:00 a.m., November 21st, 2025

SUITE 324, CITY HALL BUILDING

101 NORTH MAIN STREET

WINSTON-SALEM, North Carolina 27101

CITY/COUNTY PURCHASING DEPARTMENT

324 City Hall Building

Winston-Salem, NC 27101

A pre-bid conference will be held at Fire Station #6, 1717 W. Academy St., Winston-

Salem, N.C. 27103 on November 14th at 2:00 p.m. The purpose of this conference is to

explain the scope of work involved for this request for proposal and to give prospective

bidders the opportunity to observe the existing conditions for the work. A Representative

from the Fire Dept. will be present to answer questions.

It is not mandatory to attend the pre-bid conference.

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Notice to Bidders

It is the policy of the City of Winston-Salem that an employee, officer, or agent of the City may

not participate in any manner in the bidding, awarding, or administering of contracts in which they,

or a member of their immediate family, their business partner, or any organization in which they

serve as an officer, director, trustee, or employee, have a financial interest.

The successful bidder must comply with all provisions of the Americans with Disabilities Act

(ADA) and all rules and regulations promulgated thereunder. By submitting a bid, the successful

bidder agrees to indemnify the City from and against all claims, suits, damages, costs, losses, and

expenses in any manner arising out of, or connected with, the failure of the Company, its

subcontractors, agents, successors, assigns, officers, or employees to comply with the provisions

of the ADA or the rules and regulations promulgated thereunder.

All bids must be firm and not subject to increase, unless specified within the provisions of this

Invitation for Bid (IFB) and mutually agreed upon by the City and the proposer.

No special inducements will be considered that are not a part of the original bidding document.

City Rights and Options

The City, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this IFB at any time

• To cancel this IFB with or without the substitution of another IFB

• To take any action affecting this IFB, this IFB process, or the equipment subject to this IFB

that would be in the best interests of the City

• To issue additional requests for information

Public Records

Any material submitted in response to this IFB will become a “public record” once the bidder’s

document(s) is opened and the bidder is determined to be a participant in the solicitation process

and shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes.

Bidders must claim any applicable exemptions to disclosure provided by law in their response to

this IFB. Bidders must identify materials to be protected and must state the reasons why such

exclusion from public disclosure is necessary and legal. The City reserves the right to make all

final determination(s) of the applicability of North Carolina General Statutes § 132-1.2,

Confidential Information.

Familiarity with Laws and Ordinances

The submission of a bid on the items requested herein shall be considered as a representation that

the bidder is familiar with all federal, state, and local laws, ordinances, rules and regulations which

affect those engaged or employed in the provision of such services, or equipment used in the

provision of such services, or which in any way affects the conduct of the provision of such

services; and no plea of misunderstanding will be considered on account of ignorance thereof. If

the bidder discovers any provisions in the IFB documents that are contrary to or inconsistent with

any law, ordinance, or regulation, it shall be reported to the City in writing without delay.

The bidder agrees that in carrying out this contract, compliance will be maintained with all

applicable federal, state, and local laws, specifically including, without limitations, the

Occupational Safety and Health Act of 1970 and Section 1324A, the Immigration Reform and

Control Act.

The bidder certifies that the bid is made in good faith and without collusion with any person

bidding on this contract or with any officer or employee of the City of Winston-Salem.

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The undersigned further agrees, in connection with the performance of this contract, not to

discriminate against any employee or applicant for employment because of race, religion, color,

gender, age, handicap, political affiliation or national origin.

Ethics Policy / Code of Conduct: The City of Winston-Salem has established guidelines for

ethical standards of conduct for City representatives and to provide guidance in determining what

conduct is appropriate in particular cases. City representatives should maintain high standards of

personal integrity, truthfulness, honesty, and fairness in carrying out public duties; avoid any

improprieties in their roles as public servants including the appearance of impropriety; and never

use their position or power for improper personal gain. In establishing an ethics policy, the City of

Winston-Salem desires to protect the public against decisions that are affected by undue influence,

conflicts of interest, or any other violation of these policies as well as promote and strengthen the

confidence of the public in their governing body. For a complete review of the City Policy click

the following link.

http://www.cityofws.org/Home/Departments/Purchasing/Articles/Bids

Equal Employment Opportunity / ADA:The Contractor shall not discriminate against any

employee or applicant for employment because of race, creed, color, religion, national origin,

political affiliation, gender, age or disability. The contractor shall comply with all applicable laws

and regulations regarding the American with Disabilities Act (www.ADA.gov) as amended from

time to time and all rules and regulations promulgated thereunder and other laws and regulations

pertaining to equal employment. The Contractor hereby agrees to indemnify the Owner from and

against all claims, suits, damages, costs, losses and expenses in any manner arising out of or

connected with the failure of the contractor, its subcontractors, agents, successors, assigns, officers

or employees to comply with the provisions of the ADA or rules and regulations promulgated

thereunder. The Contractor agrees to act affirmatively in its employment and promotion practices,

and in the general treatment of its employees.

Stimulation of the Local Economy

In an effort to stimulate the local economy, foster development and promote efficiency in the

provision of city services and the completion of various city projects, the City of Winston-Salem

has undertaken an initiative to strongly encourage all parties contracting with the City of Winston-

Salem to evaluate their internal operations and hiring practices and, where appropriate, to initiate

efforts to stimulate the local economy by hiring applicants and contractors from the Winston-

Salem/Forsyth County Area and by utilizing minority and women contractors and service

providers. Such efforts to stimulate the local economy may be accomplished by posting job

vacancies with the North Carolina Employment Security Commission, the Piedmont Triad

Regional Council of Governments, and the Winston-Salem Urban League; and utilizing the State

of North Carolina Office for Historically Underutilized Business database

(https://www.ips.state.nc.us/IPS/vendor/SearchVendor.aspxt=hobtain) or other local resources

such as the City of Winston-Salem M/WBE Program to identify Winston-Salem/Forsyth County

based contractors and subcontractors. Stimulation of the local economy requires a collaborative

effort of both the public and private sector. The city is committed to taking reasonable steps to

achieve said goal.

Divestment from Companies that Boycott Israel

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of companies

engaged in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize

on this agreement any subcontractor on said list.”

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Iran Divestment Act

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of persons

engaging in business activities in Iran, prepared pursuant to NCGS § G.S. 147-86.58, nor will

Contractor utilize on this agreement any subcontractor on such list. This list, along with

additional information about the Iran Divestment Act, is available on the Treasurer’s Office site:

https://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/Iran-Divestment-

Act-Resources.aspx.

Nondiscrimination Ordinance

As a condition of entering into this contact, the Contractor represents and warrants that it will fully

comply with the City's Non-Discrimination Policy, as set forth in Chapter 2, Section 2-8 Entitled

“Policy of Nondiscrimination” of the Winston-Salem City Code. As part of such compliance, the

Contractor shall not discriminate on the basis of race, ethnicity, color, creed, religion, sex, sexual

orientation, gender identity, gender expression, pregnancy, veteran status, disability, age, marital

status, familial status, protected hairstyle, political affiliation or national origin in the screening of

applicants, the hiring and treatment of its employees, the provision of the goods and/or services

set forth herein, or the solicitation, selection, hiring, or treatment of its subcontractors, vendors or

suppliers, (hereinafter collectively “subcontractors”), if any, in connection with this contract or the

contract solicitation process if applicable, nor shall the Contractor retaliate against any person or

entity for reporting instances of such discrimination. The Contractor shall enact employment

policies consistent with this obligation to refrain from such discrimination and shall provide

evidence of such to the City within 90 calendar days of the first receipt of City funds. The

Contractor shall provide equal opportunity for subcontractors to participate in all of its

subcontracting and supply opportunities, if any, under this contract, provided that nothing

contained in this clause shall prohibit or limit otherwise lawful efforts to remedy the effects of

marketplace discrimination that has occurred or is occurring in the marketplace. The Contractor

understands and agrees that a violation of this clause shall be considered a material breach of this

contract and may result in termination of this contract, disqualification of the Contractor from

participating in future City contracts pursuant to Winston-Salem City Code Section 2-3 or other

sanctions. Furthermore, as a condition of entering into this contract, the Contractor agrees to: (a)

promptly provide to the City in a format specified by the City all information and documentation

that may be requested by the City from time to time regarding the screening of applicants, the

hiring and treatment of its employees particularly if City funds were used in connection with

hiring and compensation process, and the solicitation, selection, treatment and payment of

subcontractors, if any, in connection with this Agreement; and (b) if requested, provide to the City

within sixty days after the request a truthful and complete list of the names of all subcontractors

that the Grantee has used under this contract, including the total dollar amount paid by the

Contractor on each subcontract or supply contract. The Contractor further agrees to fully cooperate

in any investigation conducted by the City pursuant to the City’s Nondiscrimination Policy, to

provide any documents, relevant to such investigation, that are requested by the City. The

Contractor agrees to provide to the City from time to time on the City’s request, payment affidavits

detailing the amounts paid by the Contractor to subcontractors and suppliers in connection with

this contract within a certain period of time. Such affidavits shall be in the format specified by the

City from time to time. Nothing in this contract shall negate or diminish the requirements of the

City’s MWBE program. Nothing in this contract shall infringe upon any rights afforded to the

Contractor by state or federal law.

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SPECIAL TERMS AND CONDITIONS

DETAILED SPECIFICATIONS: Detailed specifications for these items are included with the

bid request. Bids to be submitted in accordance with the specifications and these Special

Terms and Conditions, both of which require doing all that is necessary, proper, or

incidental to the furnishing of the equipment identified herein. All things not expressly

stated in the specifications or Special Terms and Conditions but involved in carrying them

out must be included in bidder’s proposal as though they were specifically stated.

NOTICE TO BIDDERS: All bids are subject to the provisions of the instructions to Bidders,

special terms and conditions specific to this Invitation for Bids, the specifications, and

General Contract Terms and Conditions. The City of Winston-Salem objects to and will

not evaluate or consider any additional terms and conditions submitted with a bidder

response. This applies to any response appearing in or attached to the document as part of

the bidder’s response. DO NOT ATTACH ANY ADDITIONAL TERMS AND

CONDITIONS. By execution and delivery of a proposal, the bidder agrees that any

additional terms and conditions, whether submitted purposely or inadvertently, shall have

no force or effect. It shall be the bidder’s responsibility to read this entire document, review

all enclosures and attachments, and comply with all requirements specified herein.

The bidder is cautioned that the requirements of this bid can be altered only by written

addendum and that verbal communications from whatever source are of no effect.

EXCEPTIONS TO SPECIFICATIONS:

In the event that clarifications or changes to bid specifications are necessary, changes will

be made by written addendum. In all cases items must be furnished as requested, and where

brand names are used, consider the term "or equal" to follow. Such references are not

intended to be restrictive and comparable products of other manufacturers will be

considered. However, written approval for any proposed substitution or change in

specifications must be obtained by bidder prior to the close of bids.

Any request for an approved equal, change in specification or protest of specifications must

be fully supported with technical data, test results, or other pertinent information and

evidence that the substitute offered is equal to, or better than, the specification requirement.

The bidder shall not construe this paragraph as inviting deviation or implying that any

deviation will be acceptable.

Bidder’s failure to request exceptions to specifications or approved equals as stated above

will be interpreted as the bidders’ intent to comply fully with the requirements as written.

Conditional or qualified bids shall be subject to rejection in whole or in part.

The City of Winston-Salem reserves the right to postpone bid openings for its own

convenience.

GENERAL REQUIREMENTS: The items furnished shall be new and unused and the

manufacturer's latest listed and published stock model, or models which meet all the

applicable requirements of these specifications.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	IF2694
Bid Title:	Bay Doors
Category:	Informal Bids
Status:	Open

Bay Doors

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See also