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	1 of 4	   DEER CARCASS DISPOSAL SERVICES
          				      
		

-SPECIAL PROVISIONS-
-INFORMATION-


PRE-BID CONFERENCE  To assure full understanding of all conditions and specifications, bidders are encouraged to attend the pre-bid conference. The conference, for all prospective bidders, will be held Monday April 13, 2026  beginning at 10:00AM at the Southwest Region Office, 4820 Rt. 711, Bolivar, PA 15923.  Call 724-238-9523 for directions.

(See attached sheets for additional information and specifications)

AGENCY REPRESENTATIVE - The Commission will designate an individual as its representative to the contractor for matters of interpretation, implementation or general discussion concerning the terms and conditions of the contract.

DAMAGE - The Contractor will be held liable for any and all damages to public or private property that may occur as a result of his activities under the contract.

EMPLOYEES - The Contractor will be required to provide to the Commission, a complete list of names and addresses, or other related information, of those individuals who will be working as agents for the Contractor under the contract.

All employees will be properly supervised and instructed by the Contractor as to the specific requirements of the contract.

INSURANCE COVERAGE - The Contractor will produce certification or other acceptable proof of adequate insurance coverage for: Workman's Compensation, Automotive, Public Liability and Property Damage as a prerequisite to the consummation of the contract agreement.

CARCASS DISPOSAL - The Contractor will provide the Commission with satisfactory proof of an acceptable method for deer carcass disposal.



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- SPECIFICATIONS AND REQUIREMENTS -


The following information covers details concerning the proposed per-deer bid for Deer Carcass Disposal Services to be performed within the specified municipalities of Allegheny County, Pennsylvania.

	- EXPIRATION OF CONTRACT -

The Contract will expire at Midnight, June 30, 2027, with an option to renew for an additional four (4) years by mutual agreement of both parties (see below).  The Pennsylvania Game Commission reserves the right to cancel the contract at any time during the life of the contract.  In the event cancellation becomes necessary, the Contractor will be given written notification of same ten (10) calendar days prior to the effective date of the contract termination.  

IT IS UNDERSTOOD THAT THIS CONTRACT IS FOR THE TIME PERIOD OF July 1, 2026 AND ENDS ON JUNE 30, 2027 (these dates may fluctuate depending on timeframe needed for contract award).  The Commission reserves the option to renew this contract for an additional FOUR (4) years, one (1) year at a time, with the mutual consent of both parties and an acceptable negotiated price.


	- ASSIGNMENT-

This agreement shall not be assigned in whole or in part.

	- INDEMNIFICATION -

The contractor shall at all times hereafter indemnify and save harmless the Commission from and against all and any detriment, damage, loss, claims, demands, suits, costs and expenses not herein provided for which the said Commission may suffer, sustain or be subjected to, directly or indirectly by reason of this contract, or the negligent acts or omissions of the contractor, his employees or agents.
	
SERVICES - To provide for the removal and lawful disposal of deceased Whitetail Deer carcasses, or major parts thereof, which are on or within 10 feet of a highway which is publicly maintained and open to the use of the public for vehicular travel (excluding all State Routes) within the specified municipalities of Allegheny County, Pennsylvania.  The contractor may not take any action when a deer has been struck and is not yet dead.  Once a police officer or Game Commission officer has dispatched the animal, the contractor may then remove the carcass.
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- SPECIFICATIONS CONTINUED -
	
NOTIFICATION - The contractor shall provide a fax machine and or email, approved by the Commission, to accept messages regarding the location of deer carcasses.  The fax service/email shall be available for use by the Southwest Region radio room seven (7) days a week.  The dispatchers in the radio room will fax/email information regarding deer carcass locations as they are received.  The contractor will be expected to remove deer within a reasonable period of time, but in any event no later than 36 hours after notification.  Sending of the fax/emails fulfills the Commission's notification obligations.

ANTLER REMOVAL - During the period beginning on August 15 and running through January 31 the contractor shall remove antlers from all deer with antlers of six (6) or more points.  These antlers shall be collected by the contractor and returned to the Southwest Region Office by February 15th, of each year that the contract is in effect.  Antlers shall not be removed from any carcass for any reason and shall remain attached to the carcass throughout the entire disposal process.  Possession of antlers from deer carcasses associated with this service shall constitute violations of the Game and Wildlife Code and will be prosecuted accordingly.

CARCASS DISPOSAL - The contractor will provide the Commission with satisfactory proof of the contractor's ability to lawfully dispose of deer carcasses.  Disposal sites may include sanitary landfills, rendering plants or any other method, which is acceptable to the PA Department of Environmental Protection and the PA Game Commission.

EQUIPMENT - The contractor is responsible for supplying all necessary equipment needed to fulfill the contract, except for items specifically stated previously as being supplied by the Commission.

SAFETY EQUIPMENT - The contractor shall be held responsible for the safety of the general public and his/her employees while acting under the authority of this contract.  Such items as flashers, rotating yellow lights, reflective clothing and other safety equipment shall be used by the contractor to protect the general public and employees.

REPORTING - The contractor shall report, on forms supplied by the Commission, the date, number, sex and location of pick up on a monthly basis.  Said reports to be due at the end of each month and mailed, faxed or emailed to the Southwest Region Office by the fifth day of the month following the reporting period.
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- SPECIFICATIONS CONTINUED -


DISPUTES - Any question or situation regarding any of the items discussed or enumerated within this contract that may become questionable based upon matters of intent or interpretation will be resolved in the following manner:

1.  Questions of law -
Nothing contained in this contract will be construed so as to supersede the Game & Wildlife
Code.	

2.  Questions of action or intent -
All discussion or interpretation regarding any question or circumstance(s) not specifically covered by application of the Game & Wildlife Code; or any other existing applicable Codified Code(s); or within the language of this Contract will be decided by the proper authorities of the Pennsylvania Game Commission and all such decisions following due discussion(s), will be considered final.

- PAYMENT -

INVOICES - Invoices for deer removed and disposed of shall be submitted to the Commission for payment on a monthly basis.  No invoice will be considered for payment until the Commission receives the aforementioned monthly reports.

The contractor will be paid only for services performed. When the contractor attempts to pickup  a deer carcass, and it is gone upon arrival, the contractor will be paid at the rate of 25% of the bid price.  Such deer will be listed on the monthly report as GOA (Gone on Arrival).