Press & Finishing Equipment

Solicitation Type Invitation for Bid
Solicitation Number IFB 26008-JD
Date Issued February 3, 2026
Procurement Officer James P de Luca, CPPO
Phone 843-953-6861
E-Mail Address jdeluca@citadel.edu
DESCRIPTION: The Citadel seeks proposals for the replacement of press and finishing equipment in our dry-cleaning
facility, laundry plant, and tailor shop to improve operational efficiency and redundancy.
The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number
& Opening Date must appear on package exterior. See "Submitting Your Paper Offer or Modification" provision.
SUBMIT YOUR SEALED OFFER TO THE BELOW ADDRESS
MAILING ADDRESS: PHYSICAL ADDRESS:
The Citadel The Citadel
Procurement Services Procurement Services
3 Lee Avenue, Bond Hall 3 Lee Avenue, Bond Hall
2nd Floor, Suite 244 2nd Floor, Suite 244
Charleston, SC 29409 Charleston SC 29409
SUBMIT OFFER by: March 9, 2026, at 2:00 PM (See "Deadline For Submission Of Offer" provision)
NUMBER OF COPIES TO BE SUBMITTED: One (1) paper copy and One (1) electronic copy on a thumb drive.
_______ Initial here if NO redacted copy is necessary
QUESTIONS MUST BE RECEIVED BY: February 19, 2026, at 2:00 PM (See "Questions from Offerors" provision)
All questions shall be submitted in writing to the email address of the Procurement Officer listed above by the date and time
specified and the subject line of the email shall read, "IFB 26008-JD Questions"
CONFERENCE TYPE: Site Visit LOCATION:
DATE & TIME: By Appointment
(As appropriate, see "Conferences- Pre-Bid/Proposal" & "Site Visit" provisions)
AWARD & Award is expected to be posted by March 11, 2026. The award, this solicitation, any amendments and any related
AMENDMENTS notices will be posted at the following web address: https://www.citadel.edu/procurement/vendors-and-
suppliers/solicitations/
You MUST submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You
agree to hold your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provisions.)
NAME OF OFFEROR (Full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the
entity identified as the Offeror. The entity named as the offeror must be a
single and distinct legal entity. Do not use the name of a branch office or a
division of a larger entity if the branch or division is not a separate legal
entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
AUTHORIZED SIGNATURE DATE SIGNED
(Person must be authorized to submit binding offer to contract on behalf of Offeror.)
Page | 1 IFB 26008-JD

PRINTED NAME & TITLE (Name and Business title of person signing above) STATE VENDOR NO.
(Register to Obtain S.C. Vendor No. at www.procurment.sc.gov)
TAXPAYER IDENTIFICATION NO. STATE OF INCORPORATION
(If you are a corporation, identify the state of incorporation)
OFFEROR'S TYPE OF ENTITY: (Check one) (See 'Signing Your Offer" provision.)
___Sole Proprietorship ___Partnership ___Other________________________________
___Corporate entity (not tax-exempt) ___Corporation (tax-exempt) ___Government entity (federal, state, or local)
HOME OFFICE ADDRESS (Address for Offeror's home office / principal NOTICE ADDRESS (Address to which all procurement and contract related
place of business) notices should be sent.) (See "Notice" clause)
_________________________________________________
Area Code - Number - Extension Facsimile
_________________________________________________
E-mail Address
PAYMENT ADDRESS (Address to which payments will be sent.) (See ORDER ADDRESS (Address to which purchase orders will be sent) (See
"Payment" clause) "Purchase Orders and "Contract Documents" clauses)
____Payment Address same as Home Office Address ____Order Address same as Home Office Address
____Payment Address same as Notice Address (check only one) ____Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)
Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue
Date Date Date Date
DISCOUNT FOR PROMPT 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)
PAYMENT (See "Discount
for Prompt Payment" clause)
PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences
available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524
of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES
MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS
ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO
QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE
PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-
1524(E)(4)&(6)]
PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space
provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C) (1) (i) & (ii)) or the Resident Contractor
Preference (11-35-1524(C) (1) (iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can
be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).
____ In-State Office Address same as Home Office Address
____ In-State Office Address same as Notice Address (check only one)
PAGE TWO (SEP 2009) End of PAGE TWO
Page | 2 IFB 26008-JD

Rev: 01/2022
Solicitation Outline
I. Scope of Solicitation
II. Instructions to Offerors
A. General Instructions
B. Special Instructions
III. Scope of Work/Specifications
IV. Information for Offerors to Submit
V. Qualifications
VI. Award Criteria
VII. Terms and Conditions
A. General
B. Special
VIII. Bidding Schedule/Cost Proposal
IX. Attachments to Solicitation
Page | 3 IFB 26008-JD

I. SCOPE OF SOLICITATION
The Citadel Tailor Shop, Dry Cleaning and Laundry Services serves the Corps of Cadets, students,
employees, and the public. The departments service a variety of garments including cadet uniform items,
military uniform items, and civilian apparel. The Citadel seeks proposals for the replacement of press and
finishing equipment in our dry-cleaning facility, laundry plant, and tailor shop to improve operational
efficiency and redundancy.
ACQUIRE SERVICES & SUPPLIES / EQUIPMENT (JAN 2006): The purpose of this solicitation is
to acquire services and supplies or equipment complying with the enclosed description and/or
specifications and conditions. [01-1005-1]
FUNDS NOT AVAILABLE (JAN 2006): The State's obligation under this contract is contingent upon
the availability of funds from which payment for contract purposes can be made. [01-1035-1]
II. INSTRUCTIONS TO OFFERORS
A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS (DEC 2015)
CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND
SHALL NOT BE USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED,
THE FOLLOWING DEFINITIONS ARE APPLICABLE TO ALL PARTS OF THE SOLICITATION,
UNLESS EXPRESSLY PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
AUTHORITY means the State Fiscal Accountability Authority or its successor in interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company,
joint venture, or any other legal entity. [11-35-310(3)]
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period
of performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of
the parties to the contract. [11-35-310(4)]
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the
contractor to make changes which the clause of the contract titled "Changes," if included herein,
authorizes the Procurement Officer to order without the consent of the contractor. [11-35-310(9)]
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by
number. Offerors are cautioned that Amendments may modify information provided on the Cover Page.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are
used interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably
with the term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To
Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover
Page, an amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any Amendments.
STATE means the Using Governmental Unit(s) identified on the Cover Page.
SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.
Page | 4 IFB 26008-JD

US or WE means the using governmental unit.
USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover
Page. If the Cover Page identifies the Using Governmental Unit as "Statewide Term Contract," the phrase
"Using Governmental Unit" means any South Carolina Public Procurement Unit [11-35-4610(5)] that has
submitted a Purchase Order to you pursuant to the contract resulting from this solicitation. Reference the
clauses titled "Purchase Orders" and "Statewide Term Contract."
WORK means all labor, materials, equipment, services, or property of any type, provided or to be
provided by the Contractor to fulfill the Contractor's obligations under the Contract. [02-2A003-3]
AMENDMENTS TO SOLICITATION (JAN 2004): (a) The Solicitation may be amended at any time
prior to opening. All actual and prospective Offerors should monitor the following web site for the
issuance of Amendments: https://www.citadel.edu/procurement/vendors-and-suppliers/solicitations
(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning
the amendment, (2) by identifying the amendment number and date in the space provided for this purpose
on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received
the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified
remain unchanged.
[02-2A005-1]
AUTHORIZED AGENT (FEB 2015): All authority regarding this procurement is vested solely with
the responsible Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is
the only government official authorized to bind the government with regard to this procurement or the
resulting contract. [02-2A007-1]
AWARD NOTIFICATION (MAR 2024): Notice regarding any award, cancellation of award, or
extension of award will be posted at the location and on the date specified on the Cover Page or, if
applicable, any notice of extension of award. Should the contract resulting from this Solicitation have a
total or potential value of one hundred thousand dollars or more, such notice will be sent to all Offerors
responding to the Solicitation and any award will not be effective until the eleventh day after such notice
is given. [02-2A010-3]
BID / PROPOSAL AS OFFER TO CONTRACT (JAN 2004): By submitting Your Bid or Proposal,
You are offering to enter into a contract with the Using Governmental Unit(s). Without further action by
either party, a binding contract shall result upon final award. Any award issued will be issued to, and the
contract will be formed with, the entity identified as the Offeror on the Cover Page. An Offer may be
submitted by only one legal entity; "joint bids" are not allowed. [02-2A015-1]
BID ACCEPTANCE PERIOD (JAN 2004): In order to withdraw Your Offer after the minimum period
specified on the Cover Page, You must notify the Procurement Officer in writing. [02-2A020-1]
BID IN ENGLISH & DOLLARS (JAN 2004): Offers submitted in response to this solicitation shall be
in the English language and in US dollars, unless otherwise permitted by the Solicitation. [02-2A025-1]
AUTHORITY AS PROCUREMENT AGENT (DEC 2015): The Procurement Officer is an employee
of the Authority acting on behalf of the Using Governmental Unit(s) pursuant to the Consolidated
Procurement Code. Any contracts awarded as a result of this procurement are between the Contractor and
the Using Governmental Units(s). The Authority is not a party to such contracts, unless and to the extent
that the Authority is a using governmental unit, and bears no liability for any party's losses arising out of
or relating in any way to the contract. [02-2A030-3]
Page | 5 IFB 26008-JD

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAR 2024): GIVING FALSE,
MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER
YOU SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA
CODE OF LAWS AND OTHER APPLICABLE LAWS. (a) By submitting an offer, the offeror certifies
that-
(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting
competition, any consultation, communication, or agreement with any other offeror or competitor relating
to-
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or
indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid solicitation)
or contract award (in the case of a negotiated solicitation) unless otherwise required by law; and
(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not
to submit an offer for the purpose of restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-
(1) Is the person in the offeror's organization responsible for determining the prices being offered in this
bid or proposal, and that the signatory has not participated and will not participate in any action contrary
to paragraphs (a)(1) through (a)(3) of this certification; or
(2)(i) Has been authorized, in writing, to act as agent for the offeror's principals in certifying that those
principals have not participated, and will not participate in any action contrary to paragraphs (a)(1)
through (a)(3) of this certification [As used in this subdivision (b)(2)(i), the term "principals" means the
person(s) in the offeror's organization responsible for determining the prices offered in this bid or
proposal];
(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this
certification have not participated, and will not participate, in any action contrary to paragraphs (a)(1)
through (a)(3) of this certification; and
(iii) As an agent, has not personally participated, and will not participate, in any action contrary to
paragraphs (a)(1) through (a)(3) of this certification.
(c) If the offeror deletes or modifies paragraph (a)(2) of this certification, the offeror must furnish with its
offer a signed statement setting forth in detail the circumstances of the disclosure. [02-2A032-2]
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS
(JAN 2004):
(a) (1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-
(i) Offeror and/or any of its Principals-
(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award
of contracts by any state or federal agency;
(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment
rendered against them for: commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of
Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or
receiving stolen property; and
(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity
with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.
(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated
for default by any public (Federal, state, or local) entity.
(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and,
persons having primary management or supervisory responsibilities within a business entity (e.g., general
Page | 6 IFB 26008-JD

manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).
(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to
contract award, Offeror learns that its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.
(c) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offeror must submit a
written explanation regarding its inability to make the certification. The certification will be considered in
connection with a review of the Offeror's responsibility. Failure of the Offeror to furnish additional
information as requested by the Procurement Officer may render the Offeror nonresponsible.
(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render, in good faith, the certification required by paragraph (a) of this provision. The
knowledge and information of an Offeror is not required to exceed that which is normally possessed by a
prudent person in the ordinary course of business dealings.
(e) The certification in paragraph (a) of this provision is a material representation of fact upon which
reliance was placed when making award. If it is later determined that the Offeror knowingly or in bad
faith rendered an erroneous certification, in addition to other remedies available to the State, the
Procurement Officer may terminate the contract resulting from this solicitation for default.
[02-2A035-1]
CODE OF LAWS AVAILABLE (JAN 2006): The South Carolina Code of Laws, including the
Consolidated Procurement Code, is available at: http://www.scstatehouse.gov/code/statmast.php
The South Carolina Regulations are available at: http://www.scstatehouse.gov/coderegs/statmast.php
[02-2A040-2]
DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE
(JUL 2023)
("OCI FAQ for Contractors" is available at www.procurement.sc.gov)
(a) You certify that, to the best of your knowledge and belief:
(1) your offer identifies any services that relate to either this solicitation or the work and that have already
been performed by you, a proposed subcontractor, or an affiliated business or consultant of either; and
(2) there are no relevant facts or circumstances that may give rise to an actual or potential organizational
conflict of interest, as defined in S.C. Code Ann. Reg. 19-445.2127, or that your offer identifies and
explains any unfair competitive advantage you may have in competing for the proposed contract and any
actual or potential conflicts of interest that may arise from your participation in this competition or your
receipt of an award.
(b) If you, a proposed subcontractor, or an affiliated business or consultant of either, have an unfair
competitive advantage or a significant actual or potential conflict of interest, the State may withhold
award. Before withholding award on these grounds, the State will notify you of the concerns and provide
a reasonable opportunity for you to respond. The State may consider efforts to avoid or mitigate such
concerns, including restrictions on future activities.
(c) The certification in paragraph (a) of this provision is a material representation of fact upon which the
State will rely when considering your offer for award. [02-2A047-3]
DEADLINE FOR SUBMISSION OF OFFER (JAN 2004): Any offer received after the Procurement
Officer of the governmental body or his designee has declared that the time set for opening has arrived,
shall be rejected unless the offer has been delivered to the designated purchasing office or the
governmental body's mail room which services that purchasing office prior to the opening. [R.19-
445.2070(G)] [02-2A050-1]
DRUG FREE WORK PLACE CERTIFICATION (JAN 2004): By submitting an Offer, Contractor
Page | 7 IFB 26008-JD

certifies that, if awarded a contract, Contractor will comply with all applicable provisions of The Drug-
free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended. [02-2A065-
1]
DUTY TO INQUIRE (FEB 2015): Offeror, by submitting an Offer, represents that it has read and
understands the Solicitation and that its Offer is made in compliance with the Solicitation. Offerors are
expected to examine the Solicitation thoroughly and should request an explanation of any ambiguities,
discrepancies, errors, omissions, or conflicting statements in the Solicitation. Failure to do so will be at
the Offeror's risk. All ambiguities, discrepancies, errors, omissions, or conflicting statements in the
Solicitation shall be interpreted to require the better quality or greater quantity of work and/or materials,
unless otherwise directed by amendment. Offeror assumes responsibility for any patent ambiguity in the
Solicitation that Offeror does not bring to the State's attention. See clause entitled "Questions from
Offerors." [02-2A070-2]
ETHICS CERTIFICATE (MAY 2008): By submitting an offer, the offeror certifies that the offeror has
and will comply with, and has not, and will not, induce a person to violate Title 8, Chapter 13 of the
South Carolina Code of Laws, as amended (ethics act). The following statutes require special attention:
Section 8-13-700, regarding use of official position for financial gain; Section 8-13-705, regarding gifts to
influence action of public official; Section 8-13-720, regarding offering money for advice or assistance of
public official; Sections 8-13-755 and 8-13-760, regarding restrictions on employment by former public
official; Section 8-13-775, prohibiting public official with economic interests from acting on contracts;
Section 8-13-790, regarding recovery of kickbacks; Section 8-13-1150, regarding statements to be filed
by consultants; and Section 8-13-1342, regarding restrictions on contributions by contractor to candidate
who participated in awarding of contract. The state may rescind any contract and recover all amounts
expended as a result of any action taken in violation of this provision. If contractor participates, directly
or indirectly, in the evaluation or award of public contracts, including without limitation, change orders or
task orders regarding a public contract, contractor shall, if required by law to file such a statement,
provide the statement required by Section 8-13-1150 to the procurement officer at the same time the law
requires the statement to be filed. [02-2A075-2]
MULTIPLE OFFERS (MAR 2024): Offerors may submit more than one Offer, provided that each
Offer has significant differences other than price. Each separate Offer must satisfy all Solicitation
requirements. If this solicitation is an Invitation for Bids, each separate offer must be submitted or
uploaded as a separate document and must clearly indicate that it is a separate offer. If this solicitation is a
Request for Proposals, multiple offers may be submitted or uploaded as one document, provided that you
clearly differentiate between each offer and you submit a separate cost proposal for each offer, if
applicable. [02-2A079-1]
OMIT TAXES FROM PRICE (JAN 2004): Do not include any sales or use taxes in Your price that the
State may be required to pay. [02-2A080-1]
PRICING (MAR 2024): (a) Fixed Price. If a fixed price is required, award will not be made on an Offer
if the total possible price to the State cannot be determined. (b) Price Reasonableness: Any offer may be
rejected if the Procurement Officer determines in writing that it is unreasonable as to price. S.C. Code
Ann. Reg. 19-445.2070E. (c) Unbalanced Pricing. The State will analyze all offers with separately priced
line items or subline items to determine if the prices are unbalanced. Unbalanced pricing exists when,
despite an acceptable total evaluated price, the price of one or more line items is significantly over or
understated. The responsible procurement officer may reject an offer as unreasonably priced if she
determines that unbalanced pricing increases performance risk (e.g., it is so unbalanced as to be
tantamount to allowing an advance payment) or could result in payment of unreasonably high prices. S.C.
Page | 8 IFB 26008-JD

Code Ann. Reg. 19-445.2122C. [02-2A082-1]
OPEN TRADE REPRESENTATION (JUN 2015): By submitting an Offer, Offeror represents that
Offeror is not currently engaged in the boycott of a person or an entity based in or doing business with a
jurisdiction with whom South Carolina can enjoy open trade, as defined in SC Code Section 11-35-5300.
[02-2A083-1]
PROTESTS (MAR 2024): (a) If you are aggrieved in connection with the solicitation or award of the
contract, you may be entitled to protest, but only as provided in Section 11-35-4210. To protest the
solicitation or an amendment, your written protest must be received within fifteen Days of the date the
applicable solicitation document is issued. To protest an award, (i) written notice of your intent to protest
must be received within seven Business Days of the date the award notice is posted, and (ii) your actual
written protest must be received within fifteen Days of the date the award notice is posted. Time periods
are computed in accordance with Section 11-35-310(13) and the definitions for Day and Business Day.
Both protests and notices of intent to protest must be received by the appropriate Chief Procurement
Officer (CPO). See clause entitled "Protest-CPO." (b) Pursuant to Section 11-35-410, documents directly
connected to a procurement activity may be available within five days after request. All document
requests should be directed to DocReq@mmo.sc.gov. If a protest is pending, the protestant's lawyer may
access otherwise unavailable information by applying to the CPO for the issuance of a protective order.
Additional information is available at www.procurement.sc.gov/legal [02-2A085-3]
PROHIBITED COMMUNICATIONS AND DONATIONS (FEB 2015): Violation of these
restrictions may result in disqualification of your offer, suspension or debarment, and may constitute a
violation of law.
(a) During the period between publication of the solicitation and final award, you must not communicate,
directly or indirectly, with the Using Governmental Unit or its employees, agents or officials regarding
any aspect of this procurement activity, unless otherwise approved in writing by the Procurement
Officer. All communications must be solely with the Procurement Officer. [R. 19-445.2010]
(b) You are advised to familiarize yourself with Regulation 19-445.2165, which restricts donations to a
governmental entity with whom you have or seek to have a contract. You represent that your offer
discloses any gifts made, directly or through an intermediary, by you or your named subcontractors to
or for the benefit of the Using Governmental Unit during the period beginning eighteen months prior
to the Opening Date. [R. 19-445.2165] [02-2A087-1]
PUBLIC OPENING (JAN 2004): Offers will be publicly opened at the date/time and at the location
identified on the Cover Page, or last Amendment, whichever is applicable. [02-2A090-1]
QUESTIONS FROM OFFERORS (FEB 2015): (a) Any prospective offeror desiring an explanation or
interpretation of the solicitation, drawings, specifications, etc., must request it in writing. Questions
regarding the original solicitation or any amendment must be received by the Procurement Officer no
later than five (5) days prior to opening unless an earlier date is stated on the Cover Page. Label any
communication regarding your questions with the name of the procurement officer, and the solicitation's
title and number. Oral explanations or instructions will not be binding. [See R. 19-445.2042(B)] Any
information given a prospective offeror concerning a solicitation will be furnished promptly to all other
prospective offerors as an Amendment to the solicitation, if that information is necessary for submitting
offers or if the lack of it would be prejudicial to other prospective offerors. See clause entitled "Duty to
Inquire." We will not identify you in our answer to your question. (b) The State seeks to permit
maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as
possible -- regarding any aspect of this procurement, including any aspect of the Solicitation that
unnecessarily or inappropriately limits full and open competition. [See R. 19-445.2140] [02-2A095-2]
Page | 9 IFB 26008-JD

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017): THE SOLICITATION IS
AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM
QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS
RECEIVED HAVE BEEN REPRINTED BELOW. THE "STATE'S RESPONSE" SHOULD BE READ
WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO
PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE
QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE "STATE'S
RESPONSE" DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF
THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION
EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISION.
STRICKEN TEXT IS DELETED. [02-2A097-1]
REJECTION/CANCELLATION (JAN 2004): The State may cancel this solicitation in whole or in
part. The State may reject any or all proposals in whole or in part. [SC Code Section 11-35-1710 & R.19-
445.2065] [02-2A100-1]
RESPONSIVENESS/IMPROPER OFFERS (MAR 2024): (a) Bid as Specified. Offers for supplies or
services other than those specified will not be considered unless authorized by the Solicitation.
(b) Multiple Offers. Offerors may submit more than one Offer, provided that each Offer has significant
differences other than price. Each separate Offer must satisfy all Solicitation requirements. If this
solicitation is an Invitation for Bids, each separate offer must be submitted as a separate document. If this
solicitation is a Request for Proposals, multiple offers may be submitted as one document, provided that
you clearly differentiate between each offer and you submit a separate cost proposal for each offer, if
applicable.
(c) Responsiveness. Any Offer which fails to conform to the material requirements of the Solicitation may
be rejected as nonresponsive. Offers which impose conditions that modify material requirements of the
Solicitation may be rejected. If a fixed price is required, an Offer will be rejected if the total possible cost
to the State cannot be determined. Offerors will not be given an opportunity to correct any material
nonconformity. Any deficiency resulting from a minor informality may be cured or waived at the sole
discretion of the Procurement Officer. [R.19-445.2070 and Section 11-35-1520(13)]
(d) Price Reasonableness: Any offer may be rejected if the Procurement Officer determines in writing that
it is unreasonable as to price. [R. 19-445.2070].
(e) Unbalanced Bidding. The State may reject an Offer as nonresponsive if the prices bid are materially
unbalanced between line items or subline items. A bid is materially unbalanced when it is based on prices
significantly less than cost for some work and prices which are significantly overstated in relation to cost
for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the
State even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to
allowing an advance payment.
(f) Do not submit bid samples or descriptive literature unless expressly requested. Unsolicited bid
samples or descriptive literature will not be examined or tested, will not be used to determine
responsiveness, and will not be deemed to vary any of the provisions of the solicitation. S.C. Code Ann.
Reg. 19-445.2077(D). [02-2A105-3]
SIGNING YOUR OFFER (JAN 2004): Every Offer must be signed by an individual with actual
authority to bind the Offeror. (a) If the Offeror is an individual, the Offer must be signed by that
individual. If the Offeror is an individual doing business as a firm, the Offer must be submitted in the firm
name, signed by the individual, and state that the individual is doing business as a firm. (b) If the Offeror
is a partnership, the Offer must be submitted in the partnership name, followed by the words by its
Partner, and signed by a general partner. (c) If the Offeror is a corporation, the Offer must be submitted in
the corporate name, followed by the signature and title of the person authorized to sign. (d) An Offer may
be submitted by a joint venturer involving any combination of individuals, partnerships, or corporations.
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