26-114 Family Arena Exterior Siding Sealant Replacement and Repairs

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-114
For
Family Arena Exterior Siding Sealant Replacement and Repairs
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for Family Arena Exterior Siding Sealant Replacement
and Repairs. The vendor must guarantee the quoted prices for a period of Ninety (90) days.

BID INSTRUCTIONS
One [1] signed original and one [1] signed copy of the bid must be received in a sealed
envelope plainly marked "26-114 Family Arena Exterior Siding Sealant Replacement and
Repairs" with the date and time of the bid opening in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in
blue ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second
Street Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 10/16/2026 at 10:00 AM, in Room 116 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website @
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select
bid and click on "related documents". No phone calls please. The time it takes for final
bid results to be made public depends on the complexity of the project and the cost of the
project.
BID INQUIRIES
Any questions or clarifications concerning this Request for Bid must be submitted in writing via
E-mail (preferred), mail or fax to:
Donna Clayton
Finance Department, St. Charles County Government
201 North Second St
St. Charles, Missouri 63301
Fax: (636)949-3870
dclayton@sccmo.org
For questions or inquiries concerning the specifications please contact:
Brian Cox
Facilities Management Department, St Charles County Government
300 North Second St, Room 101
St. Charles, Missouri 63301
bcox@sccmo.org
A mandatory meeting will be held on 9/24/26 at 8:00am at the Family Arena located at
2002 Arena Parkway, St. Charles, MO 63303
The bid number and title shall be referenced on all correspondence.
All questions must be received no later than 2:00 PM on 10/2/2026. Any question
received after this deadline may not be answered.
Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any
addendum that are issued.
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Prohibited Communication
Contact with any representative, other than through the procedure outlined in the
section titled "Bid Inquiries", concerning this request is prohibited PRIOR TO BID
OPENING. Representative shall include, but not be limited to, all elected and appointed
officials, and employees of St. Charles County and their Agents within St. Charles
County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids are final. No additions, deletions, corrections, or adjustments will be accepted after
the time of bid opening except by request of County.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City,CountyandStateofMissouriSalesTaxandFederalTaxesarenotapplicabletosales
made to St. Charles County and must be excluded.
The contract, provided in Exhibit A, shall be effective for the approximate nine (9) month
period from the date of execution.
The County, with the consent of the vendor, shall have the option to renew said contract for
one (1) additional three (3) month period at the same specifications and terms and
conditions of any contract that may be derived from this request for proposal.
The electronic version of this bid/RFP is available upon request. The document was
entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version.
Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the
PurchasingOfficegovernsintheeventofadiscrepancybetweentheinformationcontained
in or on the electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so
marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the
person signing the bid.
St. Charles County will not award any bid to an individual or business having any
outstanding amounts due from a prior Contract or business relationship with the County or
who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
Sealed proposals received after the designated time of the receipt of the sealed proposals
will be considered as "No Bid" and "Void" and will not be opened.
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The successful bidder is specifically denied the right of using in any form or medium the
names of St. Charles County or any other public agency within St. Charles County
Government for public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
Award will be made with the highest ranking, responsive, responsible proposer, or to the
offeror whose proposal is most advantageous to the County, price and other factors
considered.
County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording
in the bid so states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement in
the unit and extension prices, the unit price shall govern.
MISSOURI PREVAILING HOURLY WAGE RATES:
The proposal for this Contract shall be based upon the required payment by the Bidder for
wages for each craft or type of workmen required to execute the Contract as determined
by the Department of Labor and Industrial Relations of Missouri, pursuant to Sections
290.210 to 290.340, RSMo. For those projects with a total cost of more than $75,000.00, a
schedule of such prevailing hourly rate of wages as determined by the Department of
Labor and Industrial Relations of Missouri, pursuant to said statutory provisions and made
a part of this Contract, Annual Wage Order #33, as of May 28, 2026.
Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not apply to
the construction of public works for which either the engineer's estimate of the bid
accepted by the County for the total project is in the amount of $75,000.00 or less. For any
awarded bid in the amount of $75,000.00 or less that becomes subject to a contract
amendment that increases the total project cost in excess of $75,000.00, the provisions of
290.210 to 290.340 shall apply only to that portion of the project that is in excess of
$75,000.00.
INSURANCE:
The successful bidder must agree to provide and maintain during the life of the Contract
the insurance(s) listed below, in the minimum amounts specified, with an insurance
company licensed to do business in the State of Missouri. All policies must name the
County as an additional insured and provide for thirty (30) days written notice prior to any
material changes or cancellation. Successful bidder will be awarded contract once a
Certificate of Insurance is provided.
a. Worker's Compensation and Employer's Liability: Statutory WC limits as
required by the Statutes of the State of Missouri, (or a qualified self-insurer)
and Employers Liability in an amount of no less than $1.0 million.
b. Automobile, General Liability and Property Damage: The Contractor shall
maintain the following minimum amounts of automobile, general liability, and
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property damage insurance coverage during the life of the contract:
$1,000,000 for bodily injury or death to any one person and $3,000,000 per
occurrence for automobile and general liability coverage; and property damage
coverage of at least $1,000,000. A Combined Single Limit Policy in the amount
of $3,000,000 is an acceptable alternative. Automobile coverage must include
non-owned vehicles.
c. Additional Requirements: The Automobile & General Liabilities policies shall
be endorsed to include the County as an additional insured including the
following language: "Nothing in this endorsement shall serve to operate as a
waiver of the County's Sovereign Immunity or broaden the liability of the
County beyond the provisions of Sections 537.600 to 537.610 of the Revised
Statutes of Missouri". Contractor shall provide 30 days advance written notice
of any material change. A Waiver of Subrogation in favor of the County shall
be endorsed on each of the policies. The required insurance shall be primary
insurance with respect to any other insurance or self-insurance programs
maintained by the County. A Certificate of Insurance evidencing the above
coverage(s) together with a copy of the required endorsements shall be
provided to the County prior to the commencement of any work. It shall be the
Contractor's responsibility to keep the respective insurance policies and
coverages current and in force for the life of the contract.
d. Subcontractor's Coverage: It shall be the Contractor's responsibility to
ensure that all subcontractor's maintain the same coverages and limits as
outlined herein.
e. Architects/Design Engineers: Errors and Omissions (Professional Liability):
with limits of not less than 1,000,000.000 per claim/$3,000,000.00 aggregate
covering all services provided by the Contract. Coverage to be written on a
claims-made basis.
OPEN RECORDS:
Any and all information contained in or submitted with the bid becomes a public record
subject to the Missouri Sunshine Law when the bids are opened. The County may include
any information submitted with the bid or submitted to the County during the award or review
process in the County's public records, public agendas, or public meetings. If the bidder
believes that any information contained in or submitted with the bid is protected from
disclosure by the Missouri Sunshine Law, the bidder must clearly identify what information
the bidder believes is so protected and must also clearly identify the legal basis therefor.
Simply marking a document with "confidential" or similar watermarks, notations, etc. shall not
be sufficient to prevent disclosure of submitted information.
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Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St.
Charles County to a business entity, the business entity shall, by sworn affidavit and provision
of documentation**, affirm its enrollment and participation in a federal work authorization
program (E-Verify) with respect to the employees working in connection with the contracted
services. Every such business entity shall sign an affidavit affirming that it does not knowingly
employ any person who is an unauthorized alien in connection with the contracted services.
[RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and
shall verify the employment eligibility of every employee in the employer's hire whose
employment commences after the employer enrolls in a federal work authorization program.
The employer shall retain a copy of the dated verification report received from the federal
government. Any business entity that participates in such program shall have an affirmative
defensethatsuchbusinessentityhasnotviolatedsubsection1ofthissection.[RSMO285.530
(4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit in included in this bid request. Vendors
may choose to send the required documentation using one of the following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County,
Attn: Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO
63301prior to responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a bid
solicitation response.
Thesedocumentswillbekeptonfile.ThenotarizedaffidavitandE-VerifyMOUsignature page
will remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptableenrollmentandparticipationdocumentationconsistsofavalidcopyofthesignaturepageof
the E-Verify Memorandum of Understanding, completed and signed by the Contractor, and the
Department of Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
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Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach
a copy of such policy to your response as a point of information."
_____ "YES" our company has a veteran friendly employment policy.
_____ "NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
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DESCRIPTION
St. Charles County Government is seeking bids for exterior sealant work at the Family Arena.
The scope includes removal and replacement of existing sealant at all exterior metal siding
joints, removal and resealing of all joints between existing precast concrete panels, and
application of new sealant over all exterior siding screw heads and associated gaskets.
SCOPE OF WORK: SEALANT REPLACEMENT AND JOINT RESTORATION
The Contractor shall furnish all labor, materials, equipment, lifts, scaffolding, supervision, and
incidentals necessary to complete the following work
REQUIREMENTS
Theworkincludesthecompleteremovalandreplacementofexistingsealantatallspecified
joints, along with associated preparation, cleaning, inspection, and repairs.
Contractor shall include all scaffolding, lifts, or other access equipment required to safely
perform the work at all heights within the project area.
All work shall be performed in accordance with the manufacturer's recommendations and
industry's best practices
SCOPE OF SEALANT WORK - SIDING
The Contractor shall:
Cut out and remove all existing sealant from horizontal metal joints throughout the
designated scope area.
Cut out and remove any existing sealants from vertical joints located in the soffit areas and
within the green band areas.
Removeanyexistingsealantfrombothjointedges,thoroughlyclean,andprepthesurfaces
with solvent wipe to ensure a clean, dry, and contaminant-free substrate.
Inspect the existing Dowsil 123 system and perform any necessary repairs up to 200 linear
foot.
Provide a unit price per linear foot for Dowsil 123 replacement on bid form. The unit price
shall be used if more that 200 linear feet is required.
Apply high-quality sealant in a continuous uniform bead.
Tool the sealant to a smooth, concave finish to promote proper water shedding
Applyasealant"dab"or"Hersheykiss"overallexposedscrewheadswithinthescopearea
for weatherproofing.
SCOPE AREA- SIDING
NORTH - Approximately 9 - 30' x 30' siding sections
SOUTH - Approximately 5 - 30' x 30' siding sections
EAST - Approximately 11 - 30' x 30' siding sections
WEST - Approximately 8 - 30' x 30' siding sections
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SCOPE OF SEALANT WORK - PRECAST
The Contractor shall:
Cut out and remove all existing sealant from joints between precast concrete panels
throughout the designated scope area.
Remove all existing sealant, debris, dirt, and contaminants from both joint edges.
Thoroughly clean and prepare all surfaces with a solvent wipe to provide a clean, dry, and
contaminant-free substrate.
Replace deteriorated or missing backer rod as necessary to provide proper joint depth and
sealantinstallation.Backerrodshallbecompatiblewiththesealantandsizedappropriately
for the joint.
Apply high-quality, exterior-grade Dow 790 or equivalent in a continuous, uniform bead to
all designated precast panel joints color to match concrete.
Tool the sealant to a smooth, concave finish to promote proper water shedding and ensure
continuous contact and adhesion to both joint edges.
Sealant color shall be selected and approved by the County prior to installation.
Ensure sealant is properly bonded to both joint surfaces and that joints are free of gaps,
voids, bubbles, or other defects
Removeexcesssealantuponcompletion,leavingadjacentsurfacescleanandundamaged
Provide a complete, watertight seal at all designated precast panel joints upon completion
of the work.
SPECIAL NOTES - PRECAST
Seal all joints between precast concrete panels and adjacent metal siding
New vertical sealant joints shall be cut out and extended past the existing ground-level
horizontal joints to provide a continuous seal. All existing ground-level horizontal sealant
jointsshallremaininplaceandshallnotberemovedorresealedunderthiscontract.These
joints will be addressed as part of a separate concrete project.
GENERAL CONDITIONS
Protect adjacent surfaces, landscaping, and existing finishes from damage during the
work.
Remove and legally dispose of all removed sealants, debris, and waste materials in
contractor procured dumpster.
Perform final cleaning of the work area upon completion.
The Contractor shall furnish all applicable Safety Data Sheets (SDS) to the County in
accordance with the Occupational Safety and Health Administration (OSHA).
The Contractor shall comply with all Federal and State Employment / Labor regulations
including those from the U.S. Occupational Safety and Health Administration (OSHA).
TheContractorshallensurethatallemployeesperformingworkunderthisAgreementhave
completed all OSHA-required safety and health training applicable to their duties and shall
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provide proof of such training to the County upon request.
The Contractor must provide all applicable Insurance Certificates to the County upon the
award of the bid.
The Contractor must specifically claim and include any exclusions or deviations from the
bid specifications with the proposal submitted.
The Contractor shall work Monday through Friday between the hours of 7:00 am and 4:00
pm. Any changes to the specified work schedule are subject to approval by the Facilities
contact at least 2 days before the change occurs.
The Contractor shall have all necessary licenses (that shall be current and maintained
during the project) with the County and State of Missouri.
The Contractor shall provide a key contact for the project. This key contact shall notify the
County Facilities contact when the Contractor will be performing work.
The Contractor shall notify the Facilities contact of any deficiencies that may impact
project cost. The Contractor shall provide a cost for any deficiencies and shall not proceed
with work until the Facilities contact issues a notice to proceed. Should the Contractor
proceed without proper written authorization, Contractor will be performing work at risk
and County will not provide payment for said work.
There shall be no smoking or use of tobacco products inside the facility, or on the roof of
the facility. Contractor shall be liable for roof cigarette burns. No smoking shall occur
within 15 feet of all building entrances per County Ordinance No. 18-070. This also
applies to electronic smoking devices.
If prices submitted by bidder are itemized, the County may elect any or all itemized
services at the pricing submitted without impact to separate itemized services or prices.
Signature of bidder indicates that bidder understands and will comply with all terms and
conditions and all other specifications made a part of this Invitation for formal Bid and any
subsequent award or contract. All terms, conditions and representations made in this
invitation will become an integral part of the contract.
The Contractor shall notify the County Facilities contact no less than 2 days in advance
and get permission before proceeding with disruptive operations.
This is a turnkey project and as such the bid shall include all necessary trades and a
subcontract of the contractor for the bid to be considered.
The Contractor must comply with all provisions of the Prevailing Wage Law under Annual
Wage Order #33, as of May 28, 2026 for this project. The contractor will forfeit a penalty
to the County of $100 per day (or portion of a day) if a worker is paid less than the
prevailing rate for any work done under the contract by the contractor or by any
subcontractor (see section 290.250, RSMo). Certified Payroll shall be submitted with
request for payment.
ADDITIONAL SUPPORTING DOCUMENTS:
Exhibit B - Family Arena Scope Area Drawings
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