District Wide Plumbing Repair Services

Christina School District
State of Delaware
District Wide Plumbing Repair Services
Request for Proposal
Contract No. CHR26016-DWPLMB
June 11, 2026
- Deadline to Respond -
July 7, 2026
11:00 AM (Local Time)
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STATE OF DELAWARE
Christina School District
CONTRACT NO. CHR26016-DWPLMB
ALL VENDORS:
The enclosed packet contains a "REQUEST FOR PROPOSAL" for District Wide Plumbing Repair Services. The
proposal consists of the following:
Contents:
I. INTRODUCTION
II. SCOPE OF WORK
III. FORMAT FOR PROPOSAL
IV. PROPOSAL EVALUATION PROCEDURES
V. MANDATORY PREBID MEETING
VI. DEFINITIONS AND GENERAL PROVISIONS
VII. PROPOSAL REPLY SECTION
ATTACHMENTS
Appendix A - STATEMENT OF WORK AND TECHNICAL SPECIFICATIONS
Appendix B - PRICING FORMS
** Ctrl+Click on the headings above will take you directly to the section.
In order for your proposal to be considered, the Proposal Reply Section shall be executed completely and correctly
and returned in a sealed envelope clearly displaying the contract number and vendor name by July 7, 2026 at
11:00 AM (Local Time) to be considered.
Proposals must be mailed to:
Attn: George Wicks IV
Christina School District
925 Bear Corbitt Road
Bear DE 19701
Please review and follow the information and instructions contained in the General Provisions and this Request for
Proposal (RFP). Should you need additional information, please email George Wicks IV at
george.wicks@christina.k12.de.us.
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STATE OF DELAWARE
Christina School District
I. INTRODUCTION
A. PURPOSE
The purpose of this Request for Proposal is to obtain sealed proposals to provide plumbing repair services
for the Christina School District.
It is the goal of this Request for Proposal to identify a vendor(s) and execute a contract to provide plumbing
repair services for the Christina School District.
1. COMPETITIVE SEALED PROPOSAL
It has been determined by the Christina School District, pursuant to Delaware Code Title 29, Chapter
6924 (a) that this solicitation be offered as a request for competitive sealed proposals because the
use of competitive sealed bidding is not practical and/or not in the best interest of the State. The use
of competitive sealed proposals is necessary to:
* Use a contract other than a fixed-price type; or
* Conduct oral or written discussions with vendors concerning technical and price aspects of their
proposals; or
* Afford vendors an opportunity to revise their proposals through best and final offers; or
* Compare the different price, quality and contractual factors of the proposals submitted; or
* Award a contract in which price is not the determining factor.
2. CONTRACT REQUIREMENTS
This contract will be issued to perform plumbing repair services.
3. AGENCY USE CONTRACT
Pursuant to 29 Del. C. 6904(e) respectively, if no state contract exists for a certain good or service,
covered agencies may procure that certain good or service under another agency's contract so long
as the arrangement is agreeable to all parties. Agencies, other than covered agencies, may also
procure such goods or services under another agency's contract when the arrangement is agreeable
to all parties.
4. MULTIPLE SOURCE AWARD
The Agency reserves the right to award this contract to more than one vendor pursuant to 29 Del.C. 6926.
The basis for such selection shall be: Christina School District reserves the right to reject any or all
proposals in whole or in part, to make multiple awards, partial awards, award by types, item by item, or
lump sum total, whichever may be most advantages to the District.
5. POTENTIAL CONTRACT OVERLAP
Vendors shall be advised that the State, at its sole discretion, shall retain the right to solicit for goods
and/or services as required by its agencies and as it serves the best interest of the State. As needs
are identified, there may exist instances where contract deliverables, and/or goods or services to be
solicited and subsequently awarded, overlap previous awards. The State reserves the right to reject
any or all bids in whole or in part, to make partial awards, to award to multiple vendors during the
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STATE OF DELAWARE
Christina School District
same period, to award by types, on a zone-by-zone basis or on an item-by-item or lump sum basis
item by item, or lump sum total, whichever may be most advantageous to the State of Delaware.
6. SUPPLEMENTAL SOLICITATION
The State reserves the right to advertise a supplemental solicitation during the term of the Agreement
if deemed in the best interest of the State.
7. CONTRACT PERIOD
Each Vendor's contract shall be valid for a three (3) years period with the start date to be decided (TBD).
Each contract may be renewed for two (2) additional one (1) year periods through negotiation between
the Vendor and the Christina School District. Negotiation may be initiated no later than ninety (90) days
prior to the termination of the current agreement.
The District reserves the right to extend this contract on a month-to-month basis for a period of up to
three months after the term of the full contract has been completed.
B. KEY RFP DATES/MILESTONES
The following dates and milestones apply to this RFP and subsequent contract award. Vendors are advised
that these dates and milestones are not absolute and may change due to unplanned events during the bid
proposal and award process.
Activity Due Date
RFP Availability to Vendors June 11,2026
Mandatory Pre-bid Conference
Written Questions Due No Later Than (NLT) June 25, 2026 @ 2:00 PM Local Time
Written Answers Due/Posted to Website NLT June 29,2026
Proposals Due NLT July 7, 2026 @ 11:00 AM Local Time
Public Proposal Opening July 7, 2026 @ 11:00 AM Local Time
Proposal Evaluation/Presentations as required TBD
Vendor Best & Final Discussions, as required
Contract Award Will occur within 90 days of bid opening
C. INQUIRIES & QUESTIONS
We welcome your interest in working with us, and we will be pleased to answer any questions you may have
in formulating your response to this Request for Proposal.
All questions with regard to the interpretation of this solicitation, specifications, or any other aspect of this
RFP must be received in writing by June 25, 2026 @ 2:00 PM Local Time. All questions will be answered in
writing by June 29, 2026 and posted on http://bids.delaware.gov/ website. All questions must make specific
reference to the section(s) and page numbers from this RFP where applicable. Oral explanations or
instructions will not be binding.
D. RFP DESIGNATED CONTACT
All requests, questions, or other communications about this RFP shall be made in writing to the State of
Delaware. Address all communications to the person listed below; communications made to other State
of Delaware personnel or attempting to ask questions by phone or in person will not be allowed or
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STATE OF DELAWARE
Christina School District
recognized as valid and may disqualify the vendor. Vendors should rely only on written statements issued
by the RFP designated contact.
George Wicks IV
Eden Support Center
925 Bear Corbitt Rd
Bear, DE 19701
George.Wicks@christina.k12.de.us
To ensure that written requests are received and answered in a timely manner, electronic mail (e-mail)
correspondence is acceptable, but other forms of delivery, such as postal and courier services can also
be used.
E. CONTACT WITH STATE EMPLOYEE
Direct contact with State of Delaware employees other than the State of Delaware Designated Contact
regarding this RFP is expressly prohibited without prior consent. Vendors directly contacting State of
Delaware employees risk elimination of their proposal from further consideration. Exceptions exist only
for organizations currently doing business in the State who require contact in the normal course of doing
that business.
II. SCOPE OF WORK
A. OVERVIEW
The Vendor(s) shall provide all equipment, materials and labor to supplement the Christina School District's
need for District Wide Plumbing Repair Services as described herein. The contract will require the Vendor(s)
to cooperate with the ordering agency to insure the District receives the most current state-of-the-art material
and/or services.
B. BACKGROUND
The work will include plumbing maintenance and repairs consisting of a variety of tasks including, but not
limited to, laying out, installing, replacing, piping, and testing plumbing service and plumbing systems
and components. Systems include, but are not limited to domestic water, heating, cooling, hot water
systems, conditioned water systems, sanitary sewer and storm systems as well as all related components
required for municipal buildings and facilities. Services will include, but will not be limited to installing and
repairing piping, fixtures, and maintenance or replacement of commodes, urinals, drinking fountains,
water spray features, plumbing related to heating and air conditioning systems as well as additional
plumbing related issues as they arise.
C. DETAILED REQUIREMENTS
The technical requirements of this RFP are stated in Appendix A. Vendors must provide pricing for the items
listed on the Appendix B pricing form.
III. FORMAT FOR PROPOSAL
A. INTRODUCTION
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STATE OF DELAWARE
Christina School District
This section prescribes the mandatory format for the presentation of a proposal in response to this RFP.
Each Vendor must provide every component listed in the order shown in this RFP, using the format
prescribed for each component. A proposal may be rejected if it is incomplete or conditional.
B. PROPOSAL RESPONSE
The Request for Proposal may contain pre-printed forms for use by the vendor in submitting its proposal.
The forms required by this solicitation shall be considered mandatory, prevailing documents.
When preprinted forms are used, the forms shall contain basic information such as description of the item
and the estimated quantities and shall have blank spaces for use by the vendor for entering information such
as unit bid price, total bid price, as applicable.
The Vendor's proposal shall be written in ink or typewritten on the form provided, and any corrections or
erasures MUST be initialed by vendor's representative completing the bid submission.
If items are listed with a zero quantity, Vendor shall state unit price ONLY (intended for open end purchases
where estimated requirements are not known). The proposal shall show a total bid price for each item bid
and the total bid price of the proposal excluding zero quantity items.
Vendors' proposal must respond to each and every requirement outlined in the RFP criteria in order to be
considered responsive. Proposals must be clear and concise.
C. NON-CONFORMING PROPOSALS
Non-conforming proposals will not be considered. Non-conforming proposals are defined as those that do
not meet the requirements of this RFP. The determination of whether an RFP requirement is substantive or
a mere formality shall reside solely within the Christina School District.
D. CONCISE PROPOSALS
The Christina School District discourages overly lengthy and costly proposals. It is the desire that proposals
be prepared in a straightforward and concise manner. Unnecessarily elaborate brochures or other
promotional materials beyond those sufficient to present a complete and effective proposal are not desired.
The Christina School District's interest is in the quality and responsiveness of the proposal.
E. COVER LETTER
Each proposal will have a cover letter on the letterhead of the company or organization submitting the
proposal. The cover letter must briefly summarize the Vendor's ability to provide the services specified in
the RFP. The cover letter shall be signed by a representative who has the legal capacity to enter the
organization into a formal contract with the Christina School District.
F. TABLE OF CONTENTS
Each proposal must include a Table of Contents with page numbers for each of the required components of
the proposal.
G. DESCRIPTION OF SERVICES AND QUALIFICATIONS
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STATE OF DELAWARE
Christina School District
Each proposal must contain a detailed description of how the Vendor will provide the goods and services
outlined in this RFP. This part of the proposal may also include descriptions of any enhancements or
additional services or qualifications the Vendor will provide that are not mentioned in this RFP.
H. DISCOUNT
Vendors are invited to offer in their proposal value added discounts (i.e. speed to pay discounts for specific
payment terms). Cash or separate discounts should be computed and incorporated into unit bid price(s).
I. SAMPLES OR BROCHURES
Samples or brochures may be required by the agency for evaluation purposes. They shall be such as to
permit the Agency to compare and determine if the item offered complies with the intent of the specifications.
J. ACKNOWLEDGEMENT OF UNDERSTANDING OF TERMS
By submitting a bid, each Vendor shall be deemed to acknowledge that it has carefully read all sections of
this RFP, including all forms, schedules and exhibits hereto, and has fully informed itself as to all existing
conditions and limitations.
K. BID BOND REQUIREMENT
The Bid Bond requirement has been waived.
L. PERFORMANCE BOND REQUIREMENT
The Performance Bond requirement has been waived.
M. NUMBER OF COPIES WITH MAILING OF PROPOSAL
To be considered, all proposals must be submitted in writing and respond to the items outlined in this RFP.
The State reserves the right to reject any non-responsive or non-conforming proposals. Each proposal must
be submitted with 3 paper copies and 1 electronic copy on CD or DVD media disk. One of the copies shall
be marked "Master Copy" and will contain original signatures in all locations requiring a vendor signature.
The remaining copies do not require original signatures. CD or DVD media disk must also contain the
completed Appendix B Excel sheets, in Excel format.
All properly sealed and marked proposals are to be sent to the Christina School District and received no
later than 11:00 AM (Local Time) on July 7, 2026. The Proposals may be delivered by Express Delivery
(e.g., FedEx, UPS, etc.), US Mail, or by hand to:
Attn: George Wicks IV
Eden Support Center
925 Bear Corbitt Road
Bear, DE 19701
Any proposal submitted by US Mail shall be sent by either certified or registered mail. Any proposal received
after the date and time deadline referenced above shall not be considered and shall be returned unopened.
The proposing vendor bears the risk of delays in delivery. The contents of any proposal shall not be
disclosed as to be made available to competing entities during the negotiation process.
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STATE OF DELAWARE
Christina School District
Upon receipt of vendor proposals, each vendor shall be presumed to be thoroughly familiar with all
specifications and requirements of this RFP. The failure or omission to examine any form, instrument or
document shall in no way relieve vendors from any obligation in respect to this RFP.
The State reserves the right to award the proposed contract to multiple Vendors if the Head of the Agency
determines that such an award is in the best interest of the State.
N. PROPOSAL EXPIRATION DATE
Prices quoted in the proposal shall remain fixed and binding on the bidder at least through September 8,
2026. The Christina School District reserves the right to ask for an extension of time if needed.
O. WITHDRAWAL OF PROPOSALS
A Vendor may withdraw its proposal unopened after it has been deposited, if such a request is made prior
to the time set for the opening of the proposal.
P. PROPOSAL MODIFICATIONS
Any changes, amendments or modifications to a submitted proposal requires that the original proposal be
withdrawn, prior to the time set for the submission of the proposal, and a new proposal submitted prior to
the deadline for submission of proposals.
Changes, amendments or modifications to proposals shall not be accepted or considered after the hour and
date specified as the deadline for submission of proposals.
Q. LATE PROPOSALS
Proposals received after the specified date and time will not be accepted or considered. To guard against
premature opening, sealed proposals shall be submitted, plainly marked with the proposal title, vendor name,
and time and date of the proposal opening. Evaluation of the proposals is expected to begin shortly after
the proposal due date. To document compliance with the deadline, the proposal will be date and time
stamped upon receipt.
R. ADDENDA TO THE REQUEST FOR PROPOSAL (RFP)
If it becomes necessary to revise any part of this RFP, revisions will be posted at
https://bids.delaware.gov/ . By submitting an offer to the State, vendors have acknowledged receipt,
understanding and commitment to comply with all materials, revisions, and addenda related to the
Request for Proposal.
S. INCURRED EXPENSES
The State will not be responsible for any expenses incurred by the vendor in preparing and submitting a
proposal.
T. ECONOMY OF PREPARATION
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STATE OF DELAWARE
Christina School District
Proposals should be prepared simply and economically, providing a straight-forward, concise description
of the Vendor's offer to meet the requirements of the RFP.
U. DISCREPANCIES AND OMISSIONS
Vendor is fully responsible for the completeness and accuracy of their proposal, and for examining this
RFP and all addenda. Failure to do so will be at the sole risk of vendor. Should vendor find discrepancies,
omissions, unclear or ambiguous intent or meaning, or should any questions arise concerning this RFP,
vendor shall notify the State of Delaware's Designated Contact, in writing, of such findings at least ten
(10) days before the proposal opening. This will allow issuance of any necessary addenda. It will also
help prevent the opening of a defective proposal and exposure of vendor's proposal upon which award
could not be made. All unresolved issues should be addressed in the proposal.
Protests based on any omission or error, or on the content of the solicitation, will be disallowed if these
faults have not been brought to the attention of the Designated Contact, in writing, no later than ten (10)
calendar days prior to the time set for opening of the proposals.
V. EXCEPTIONS
Bidders may elect to take minor exception to the terms and conditions of this RFP by completing
Attachment 3. Christina School District shall evaluate each exception according to the intent of the terms
and conditions contained herein, but Christina School District must reject exceptions that do not conform to
State bid law and/or create inequality in the treatment of bidders. Exceptions shall be considered only if they
are submitted with the bid or before the date and time of the bid opening.
Exceptions must be submitted utilizing Attachment 3 to be considered. Exceptions listed elsewhere
in the Vendor's proposal will not be considered. Christina School District maintains sole discretion to reject
any vendor exceptions that are submitted.
W. BUSINESS REFERENCES
Provide at least three (3) business references consisting of current or previous customers of similar scope
and value using Attachment 6. Include business name, mailing address, contact name and phone
number, number of years doing business with, and type of work performed. Personal references cannot
be considered.
X. DOCUMENT(S) EXECUTION
All vendors must complete and submit with its proposal the non-collusion statement that is enclosed with
this Request for Proposal labeled as Attachment 2. The awarded vendor(s) will be presented with the
contract form for signature and seal, if appropriate. Both of these documents shall be executed by a
representative who has the legal capacity to enter the organization into a formal contract Christina School
District.
The State of Delaware requires a new vendor to complete the registration process through the Delaware
Supplier Portal at http://esupplier.erp.delaware.gov. Successful completion of this registration enables the
creation of a State of Delaware supplier record. The Taxpayer ID (SSN or EIN) and Applicant (supplier)
name are submitted to the Internal Revenue Service for "matching". If the Taxpayer ID and name do not
match, the vendor record cannot be approved.
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STATE OF DELAWARE
Christina School District
It is the applicant's responsibility to select the appropriate 1099 Withholding Type and Class. If
incorporated, a business is not subject to 1099 reporting unless the business is providing legal or medical
services.
Any questions about completing this registration or specific comments about the registration, please
contact supplier maintenance by phone at 302-672-5000.
Y. SUBCONTRACTS
Subcontracting is not permitted under this RFP and contract.
Z. CONFIDENTIALITY
Subject to applicable law or the order of a court of competent jurisdiction to the contrary, all documents
submitted as part of the vendor's proposal will be treated as confidential during the evaluation process.
As such, vendor proposals will not be available for review by anyone other than the State of
Delaware/Proposal Evaluation Team or its designated agents. There shall be no disclosure of any
vendor's information until a fully executed contract is received unless such disclosure is required by law
or by order of a court of competent jurisdiction.
The State of Delaware and its constituent agencies are required to comply with the State of Delaware
Freedom of Information Act, 29 Del. C. 10001, et seq. ("FOIA"). FOIA requires that the State of
Delaware's records are public records (unless otherwise declared by FOIA or other law to be exempt
from disclosure) and are subject to inspection and copying by any person upon a written request. Once
fully executed contracts are received, the contents of all vendor proposals are subject to FOIA's public
disclosure obligations and exemptions.
The State of Delaware wishes to create a business-friendly environment and procurement process. As
such, the State respects the vendor community's desire to protect its intellectual property, trade secrets,
and confidential business information (collectively referred to herein as "confidential business
information"). Proposals must contain sufficient information to be evaluated. If a vendor feels that they
cannot submit their proposal without including confidential business information, they must adhere to the
following procedure or their proposal may be deemed unresponsive, may not be recommended for
selection, and any applicable protection for the vendor's confidential business information may be lost.
In order to allow the State to assess its ability to protect a vendor's confidential business information,
vendors will be permitted to designate appropriate portions of their proposal as confidential business
information.
Vendor(s) may submit portions of a proposal considered to be confidential business information in a
separate, sealed envelope labeled "Confidential Business Information" and include the specific RFP
number. The envelope must contain a letter from the Vendor's legal counsel describing the documents
in the envelope, representing in good faith that the information in each document is not "public record"
as defined by 29 Del. C. 10002, and briefly stating the reasons that each document meets the said
definitions.
Upon receipt of a proposal accompanied by such a separate, sealed envelope, the Christina School
District will open the envelope to determine whether the procedure described above has been followed.
A vendor's allegation as to its confidential business information shall not be binding on the State. The
State shall independently determine the validity of any vendor designation as set forth in this section.
Any vendor submitting a proposal or using the procedures discussed herein expressly accepts the State's
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