OM-27-009 PURCHASE OF VARIOUS TRUCKS

UPDATED 10/19/2026
PUBLIC WORKS DEPARTMENT
REQUEST FOR SEALED BIDS
PURCHASE OF VARIOUS TRUCKS
PROJECT NO. OM-27-009
BID OPENING: THURSDAY, OCTOBER 22, 2026, BY 2:00 P.M.

UPDATED 10/19/2026
NOTICE INVITING SEALED BIDS
NOTICE IS HEREBY GIVEN that sealed bids are invited by the City of Stockton, California for
specifications for PURCHASE OF VARIOUS TRUCKS, PROJECT NO. OM-27-009 in strict
accordance with the specifications.
The City of Stockton is requesting sealed bids for PURCHASE OF VARIOUS TRUCKS for the vehicle
fleet.
The bid specifications and forms can be obtained from the City of Stockton's website at
www.stocktonca.gov/pwbid and must be delivered to the Office of the City Clerk, City Hall, 501 W. Weber
Ave. Bldg. 1, 1st Floor, Stockton, California, up to but not later than 2:00 p.m., on Thursday, October
22, 2026.
The City reserves the right to reject any and/or all bids received.
Information on Technical Data Information on Bid Process/Clarification
Jason McKenzie Shireen Mendez
(209) 937-5642 (209) 937-7412
email: Jason.Mckenzie@stocktonca.gov email: Shireen.Mendez@stocktonca.gov
DISCLAIMER: The City does not assume any liability or responsibility for errors/ omissions in any
document transmitted electronically.
BONNIE PAIGE, CMC
INTERIM CITY CLERK
CITY OF STOCKTON
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BIDDER'S CHECKLIST
Did You:
*___ Complete the following bid documents (FROM THIS PACKET ONLY SUBMIT PAGES 27- 35,
along with any illustrations/brochures):
*___ Sign and notarize by jurat certificate the "Non-Collusion Affidavit" form. An "All-Purpose
Acknowledgment" form will not be sufficient.
*___ Complete and sign the "Bid to be Submitted" form.
*___ Sign the "Bidder's Agreement" form. Include (with bid) name and e-mail address for City
contact, if different from signatory
*___ Recheck your math on each item extension and total column. Do not superimpose numerals
on your bid forms. If erasures or interlineations appear on your bid form, they must be initialed
by the person preparing the bid.
*___ Complete and sign the "Subcontract List" form.
*___ Review all clarifications/questions/answers on the City's website at www.stocktonca.gov/pwbid
*___ Deliver sealed bid to City Hall, City Clerk's Office, 501 W, Weber Ave., Building 1, 1st Floor,
Stockton, CA 95203, before THURSDAY, OCTOBER 22, 2026, at 2:00 p.m. Sealed bid shall
be marked "Bid" and indicate project name, number, and bid opening date.
Please note that some overnight delivery services do not deliver directly to the City Clerk's Office. This
could result in the bid arriving in the City Clerk's Office after the bid opening deadline and therefore not
being accepted.
A) PURCHASE OF VARIOUS TRUCKS
B) PROJECT NO. OM-27-009
C) OCTOBER 22, 2026
CONTACT INFORMATION:
Information on Process/Clarification
Shireen Mendez (209) 937-7412
e-mail: Shireen.Mendez@stocktonca.gov
*If not completed as required, your proposal may be voided.
*DISCLAIMER: The City does not assume any liability or responsibility for errors/omissions in any document
transmitted electronically.
*THIS FORM IS FOR YOUR INFORMATION ONLY AND DOES NOT NEED TO BE SUBMITTED WITH YOUR
PROPOSAL.
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1.0 GENERAL INFORMATION
1.1 REQUEST FOR SEALED BID
The purpose of this sealed bid is to request bidders to present their qualifications and capabilities
to provide PURCHASE OF VARIOUS TRUCKS, PROJECT NO. OM-27-009 for the City of
Stockton.
1.2 INVITATION TO SUBMIT A BID
Bids shall be submitted no later than 2:00 p.m., on THURSDAY, OCTOBER 22, 2026, in the
office of:
CITY CLERK
CITY OF STOCKTON
501 W. WEBER AVE., BLDG 1,1st Floor
STOCKTON, CA 95203
The bid should be firmly sealed in an envelope which shall be clearly marked on the outside,
"PURCHASE OF VARIOUS TRUCKS, PROJECT NO. OM-27-009." Any bid received after the
due date and time indicated will not be accepted and will be deemed rejected and returned,
unopened, to the Bidder.
1.3 LOCAL BUSINESS PREFERENCE
Stockton Municipal Code Section 3.68.090 reads as follows:
Preference shall be given to the purchase of supplies, materials, equipment, and contractual
services from local merchants, quality and price being equal. Local merchants who have a
physical business location within the boundaries of San Joaquin County, and who have applied
for and paid a business license tax and registration fee pursuant to Stockton Municipal Code
Title 5, Chapter 5.08, License Taxes, shall be granted two (2) percent bid preference. Local
merchants who have a physical business location within the boundaries of the City of Stockton,
and who have applied for and paid a business license tax and registration fee pursuant to
Stockton Municipal Code Title 5, Chapter 5.08, License Taxes, shall be granted five (5) percent
bid preference. This section is intended to provide preference in the award of certain City
contracts to encourage businesses to move into and expand within the City. (Ord. 2014-03-18-
1601 C.S. 1; prior code 3-106.1)
1.4 LOCAL EMPLOYMENT-PUBLIC WORKS CONTRACTORS
Bidders must comply with City of Stockton Municipal Code (SMC) Section 3.68.095,
Ordinance No. 011-09 adopted September 1, 2009, effective October 1, 2009.
1.5 CONSEQUENCE OF SUBMISSION OF BID
A. The City shall not be obligated to respond to any bid submitted nor be legally bound in any
manner by the submission of a bid.
B. Acceptance by the City of a bid obliges the Bidder to enter into a contract with the City.
C. A contract shall not be binding or valid against the City unless or until it is executed by the
City and the Bidder.
D. Statistical information contained in these documents is for informational purposes only. The
City shall not be responsible for the accuracy of said data. City reserves the right to increase
or decrease the project scope.
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1.6 EXAMINATION OF BID MATERIALS
The submission of a bid shall be deemed a representation and warranty by the Bidder that it has
investigated all aspects of the bid, that it is aware of the applicable facts pertaining to the bid
process and its procedures and requirements, and that it has read and understands the bid. No
request for modification of the provisions of the bid shall be considered after its submission on
the grounds the Bidder was not fully informed as to any fact or condition. Statistical information
which may be contained in the bid or any addendum thereto is for informational purposes only.
The City disclaims any responsibility for this information which may subsequently be determined
to be incomplete or inaccurate.
1.7 ADDENDA AND INTERPRETATION
The City will not be responsible for, nor be bound by, any oral instructions, interpretations, or
explanations issued by the City or its representatives. Any request for
clarifications/questions/answers of a bid shall be made in writing or e-mail and deliverable to:
CITY OF STOCKTON
ATTN: SHIREEN MENDEZ
1465 S. LINCOLN STREET
Shireen.Mendez@stocktonca.gov
Such request for clarification shall be delivered to the City by October 8, 2026. Any City response
to a request for clarifications/questions/answers will be posted on the City's website at
www.stocktonca.gov/pwbid by October 13, 2026, and will become a part of the bid. The Bidder
should await responses to inquiries prior to submitting a bid.
1.8 DISQUALIFICATION
Any of the following may be considered cause to disqualify a bidder without further consideration:
A. Evidence of collusion among bidders;
B. Any attempt to improperly influence any member of the evaluation panel;
C. Any attempt to communicate in any manner with a City of Stockton elected official during the
bid process will, and shall be, just cause for disqualification/rejection of Bidder's bid submittal
and considered non-responsive.
D. A Bidder's default in any operation of a contract which resulted in termination of that contract;
and/or
E. Existence of any lawsuit, unresolved contractual claim, or dispute between Bidder and the
City.
F. No person, firm, or corporation shall be allowed to make or file or be interested in more than
one bid for the same supplies, services, or both; provided, however, that subcontract bids to
the principal bidders are excluded from the requirements of this section: Section 3.68.120 of
the Municipal Code.
1.9 BID REJECTED
A bid shall be prepared and submitted in accordance with the provisions of these bid instructions
and specifications. Any alteration, omission, addition, variance, or limitation of, from, or to a bid
may be sufficient grounds for rejection of the bid. The City has the right to waive any defects in
a bid if the City chooses to do so. The City may not accept a bid if:
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UPDATED 10/19/2026
A. Any of the bid forms are left blank or are materially altered;
B. Any document or item necessary for the proper evaluation of the bid is incomplete, improperly
executed, indefinite, ambiguous, or missing.
1.10 CONDITIONS TO BE ACCEPTED IF ANY WORK IS SUBCONTRACTED
A. Bidder assumes full responsibility, including insurance and bonding requirements, for the
quality and quantity of all work performed.
B. If Bidder's supplier(s) and/or subcontractor's involvement requires the use of a licensed,
patented, or proprietary process, the vendor of the process is responsible for assuring that
the subcontractor, supplier, and/or operator have been properly authorized to use the process
or for providing another process which is comparable to that which is required prior to
submission of a bid.
1.11 LICENSING REQUIREMENTS
Any professional certifications or licenses that may be required will be the sole cost and
responsibility of the successful Bidder. Bidder must possess any licenses required to perform
the work specified within these documents.
A City of Stockton Business license may be required for this project. Please contact the
City of Stockton Business License Division at (209) 937-8313.
1.12 HOLD HARMLESS
To the fullest extent permitted by law, Contractor shall hold harmless, defend at its own expense,
and indemnify the City of Stockton, its officers, employees, agents, and volunteers, against any
and all liability, claims, losses, damages, or expenses, including reasonable attorney's fees,
arising from all acts or omissions of contractor or its officers, agents, or employees in rendering
services under this contract; excluding, however, such liability, claims, losses, damages, or
expenses arising from the City of Stockton's sole negligence or willful acts. The duty to defend
and the duty to indemnify are separate and distinct obligations. The indemnification obligations
of this section shall survive the termination of this agreement.
1.13 APPLICABLE LAW
Applicable law shall be governed by the laws of the State of California. Venue shall be proper
in the Superior Court of the State of California, county of San Joaquin, Stockton Branch, or for
actions brought in Federal Court, the United States District Court for the Eastern District of
California, Sacramento Division.
Deliverables must conform with all applicable federal, state, and local laws. Such
conformity includes compliance with federal sanctions, and Contractor certifies that it has not
and will not engage in prohibited transactions with sanctioned persons or entities.
1.14 METHOD OF PAYMENT
Payment will be made within thirty (30) days after invoices are received and accepted by the
City Manager. Invoices are to be rendered monthly.
1.15 NOTICE TO OUT-OF-STATE VENDOR
The City of Stockton will pay all applicable sales/use tax directly to the State of California for this
purchase.
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It is the policy of the City of Stockton to pay all applicable California sales/use tax directly to the
State Board of Equalization (BOE) pursuant to California Revenue and Taxation Code 7051.3.
The City of Stockton will self-accrue all sales/use tax on purchases made from out-of-state
vendors.
Sales and use tax on purchases made by the City of Stockton from all companies located outside
California and whose products are shipped from out of state will be remitted to the BOE directly
by the City under permit number SR KHE 28-051174 DP. Please do not include sales/use
tax on the invoice that you submit to the City of Stockton.
Questions regarding the City of Stockton's payment of sales/use tax can be directed to the City
of Stockton's Procurement Division at (209) 937-8357.
1.16 COMPETITIVE PRICING
Bidder warrants and agrees that each of the charges, economic or product terms or warranties
granted pursuant to this Contract are comparable to or better than the equivalent charge,
economic or product term or warranty being offered to any similarly situated commercial or other
government customer of Bidder. If Bidder enters into any arrangements with another customer
of Bidder to provide product under more favorable charges, economic or product terms or
warranties, Bidder shall immediately notify CITY of such change and this Contract shall be
deemed amended to incorporate the most favorable charges, economic or product terms or
warranties.
1.17 FUNDING
Any contract which results from this bid will terminate without penalty at the end of the Fiscal
year in the event funds are not appropriated for the next fiscal year. If funds are appropriated for
a portion of the fiscal year, this contract will terminate without penalty, at the end of the term for
which funds are appropriated.
1.18 UNCONDITIONAL TERMINATION FOR CONVENIENCE
The City may terminate the resultant contract for convenience by providing a sixty (60) calendar
day advance notice unless otherwise stated in writing.
1.19 AUDITING OF CHARGES & SERVICES
The City reserves the right to periodically audit all charges and services made by the Bidder to
the City for services provided under the contract. Upon request, the Bidder agrees to furnish the
City with necessary information and assistance.
1.20 AWARD
Upon conclusion of the bid process, a contract may be awarded for PURCHASE OF VARIOUS
TRUCKS, PROJECT NO. OM-27-009 for the City of Stockton.
The City reserves the right to make an award on any item, quantity of any item, group of items,
or in the aggregate to that/those Bidder(s) whose bid(s) is/are most responsive to the needs of
the City. Further, the City reserves the right to reject any and all bids, or alternate bids, or waive
any informality in the bid as is in the City's best interest.
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Consideration will be given in comparing bids and awarding a contract, not only to the dollar
amount of the bids, but also to:
Kind
Suitability
Warranties
Trade-in
Buy-back agreement
Salvage value
Standardization
Delivery time
Any other criteria as best suits the City of Stockton
Compatibility resulting in the lowest ultimate cost; Best value to the City
1.21 CHANGES
The City's Representative has the authority to review and recommend or reject change orders
and cost proposals submitted by the Bidder or as recommended by the Bidder's project
manager, pursuant to the adopted City of Stockton Standard Specifications.
1.22 OTHER GOVERNMENTAL AGENCIES
If mutually agreeable to all parties, the use of any resultant contract/purchase order may be
extended to other political subdivisions, municipalities, or tax supported agencies.
Such participating governmental bodies shall make purchases in their own name, make payment
directly to successful Bidder and be liable directly to the successful Bidder, holding the City of
Stockton harmless.
1.23 PRODUCT OWNERSHIP
Any documents, products or systems resulting from the contract will be the property of the City
of Stockton.
1.24 CONFIDENTIALITY
If Bidder believes that portions of a bid constitute trade secrets or confidential commercial,
financial, geological, or geophysical data, then the Bidder must so specify by, at a minimum,
stamping in bold red letters the term "CONFIDENTIAL" on that part of the bid which the Bidder
believes to be protected from disclosure. The Bidder must submit in writing specific detailed
reasons, including any relevant legal authority, stating why the Bidder believes the material to
be confidential or a trade secret. Vague and general claims as to confidentiality will not be
accepted. The City will be the sole judge as to whether a claim is general and/or vague in nature.
All offers and parts of offers that are not marked as confidential may be automatically considered
public information after the contract is awarded. The Bidder is hereby put on notice that the
City may consider all or parts of the offer public information under applicable law even
though marked confidential.
1.25 PROTEST POLICY
Protest and Appeal Procedures. In order to maintain fairness and impartiality, the City of Stockton
has established a solicitation protest policy and procedure.
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A. Protest Procedure
1. All protests must be in writing and stated as a formal protest.
2. A casual inquiry, complaint, or a statement of intent to protest that does not provide
the facts and issues and does not comply with the content requirements or
deadlines, will not be considered or acted upon as a protest.
3. The protest must contain a complete statement of the basis for the protest and
must include all relevant supporting documentation.
4. The solicitation process and procedures, including evaluation criteria, shall not be
proper grounds for protest. Concerns related to the solicitation process and
procedures, including evaluation criteria, should be raised and addressed, if at all,
prior to the bid/proposal due date and time to allow adjustments before evaluation
of the solicitation.
5. Protests must be filed with the City's Chief Financial Officer, or designee, at the
address listed in the Solicitation Protest FAQ sheet and Procurement Procedure
Manual, not later than five (5) days after the date the City mails the Letter of Intent
to Award.
6. Deliveries of the protest by hand, mail, email or fax are acceptable.
7. The City is not responsible for lost or misplaced protests, or to assure the protest
is received within the protest deadlines
8. The party challenging the award decision to bear the burden of proof of material
error to justify invalidation of the proposed award.
B. Protest Review
1. The Chief Financial Officer or designee shall respond in writing at least generally
to each material issue raised in the protest.
2. The Chief Financial Officer's, or designee 's, administrative decision may be
appealed in writing to the City Manager no later than (5) business days after the
date the Chief Financial Officer's, or designee's , the decision is mailed to the
protesting party.
3. The City Manager shall review and decide the appeal based on the grounds and
documentation set forth in the original protest to the Chief Financial Officer, or
designee.
4. Each party shall bear its own costs and expenses involved in the protest and
appeal process, including any subsequent litigation.
5. The City Manager's administrative decision is final. After the City Manager issues
the final administrative decision, the time in which judicial review of the decision
must be sought shall be governed by California Code of Civil Procedure Section
1094 or as such section may be amended from time to time.
6. If the protested procurement involves state or federal funds, the Chief Financial
Officer, or designee, shall give notice to the interested party that he or she has the
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