Surgical and Instrumentation Maintenance and Repair

The Department of Veterans Affairs is conducting market research to identify qualified and capable business concerns that can provide surgical and clinical instrumentation maintenance and repair services for the VA Northeast Ohio Healthcare System. The Government is particularly interested in determining whether two or more verified Service-Disabled Veteran-Owned Small Business (SDVOSB) and/or Veteran-Owned Small Business (VOSB) concerns are capable of meeting the requirement at fair and reasonable prices. The results of this market research will be used to inform the acquisition strategy. No set-aside decision has been made by issuance of this notice.

The contractor shall provide on-site and off-site preventive maintenance, sharpening, repair, renewal, and, when authorized, replacement support for surgical and clinical instrumentation, surgical case carts, and surgical sterilization containers. Services will support the Louis Stokes Cleveland VA Medical Center, including Wade Park operating room, clinics, and the Outpatient Surgery Center.

• Provide weekly on-site services during normal operating hours, Monday through Friday, 7:00 a.m. to 3:30 p.m. Eastern Time, excluding Federal holidays.


• Perform approximately 80 percent of the workload within a mobile laboratory and approximately 20 percent at an off-site laboratory when on-site repair is not possible.


• Provide preventive maintenance and specialty repairs for ophthalmic, cardiac, vascular, ENT micro-instruments, laparoscopic instruments, scopes/laryngoscopy devices, large retractor systems, power surgical instruments, and general surgical instrumentation.


• Repair case carts and sterilization containers as needed using original equipment manufacturer parts.


• Provide a list of trays scheduled for maintenance at least 48 hours before service and communicate the trays actually serviced.


• Segregate instruments that cannot be repaired, clearly mark them as not for patient use, and deliver them to Sterile Processing Service management.


• Provide same-day quality assurance documentation identifying sets serviced, repairs completed, instrument condition observations, and items removed for off-site repair.


• Participate in quarterly performance reviews with Sterile Processing Service leadership.


• Follow applicable FDA, CMS, CDC, AAMI, AORN, APIC, HSPA, VA security, medical-device protection, infection-control, and personal protective equipment requirements.

Anticipated Period of Performance: (12) months from the date of award.

• Sterile Processing Service, Rooms 117 and 122, Louis Stokes Cleveland VA Medical Center, 10701 East Boulevard, Cleveland, OH 44106


• Outpatient Surgery Center, 8901 Superior Avenue, Cleveland, OH 44106