IDOC - HVAC Services
| Location: |
Illinois |
| Posted: |
Sep 8, 2025 |
| Due: |
Sep 25, 2025 |
| Agency: |
State Government of Illinois |
| Type of Government: |
State & Local |
| Category: |
- 41 - Refrigeration, Air Conditioning and Air Circulating Equip.
- J - Maintenance, Repair, and Rebuilding of Equipment
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| Solicitation No: |
26-426DOC-EMOLI-B-49227 |
| Publication URL: |
To access bid details, please log in. |
Bid Solicitation: 26-426DOC-EMOLI-B-49227
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Responses Due in 16 Days, 16 Hours, 31 Minutes
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Header Information
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Bid Number:
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26-426DOC-EMOLI-B-49227
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Description:
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IDOC - HVAC Services
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Bid Opening Date:
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09/25/2025 11:00:00 AM
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Purchaser:
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Michael Leathers
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Organization:
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DOC - Corrections
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Department:
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EMOLINE426 - East Moline Correctional Center
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Location:
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AC001 - East Moline Correctional Center
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Fiscal Year:
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26
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Type Code:
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10 - Invitation for Bid (IFB)
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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Available Date
:
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09/08/2025 02:25:20 PM
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Info Contact:
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Contact Michael Leathers at (309)755-4511
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Bid Type:
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OPEN
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Informal Bid Flag:
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No
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Purchase Method:
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Open Market
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Pre Bid Conference:
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A non-mandatory Pre-Bid Conference will be held on 9/18/25 at 10:00AM at the Center, located at 100 Hillcrest Rd, East Moline, IL. Attendance is limited to 3 representatives per vendor and must be confirmed via email to the info contact by 9/16/25.
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Bulletin Desc:
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East Moline Correctional Center seeks a 3-year contract for repair and maintenance to HVAC equipment. See attached IFB contract document for additional information. This procurement is for Small Business Set Aside Program vendors only.
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Ship-to Address:
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Business Administrator
100 Hillcrest Rd.
Business Administrator
East Moline, IL 61244
US
Email: Michael.Leathers@illinois.gov
Phone: (815) 755-4511
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Bill-to Address:
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Business Administrator
100 Hillcrest Rd.
Business Administrator
East Moline, IL 61244
US
Email: Michael.Leathers@illinois.gov
Phone: (815) 755-4511
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Print Format:
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Bid Print New
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File Attachments:
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East Moline - HVAC Maintenance B-49227 IFB.docx
invitation-for-bid-offer-to-the-state-of-illinois-Bid 26-426DOC-EMOLI-B-49227.pdf
vendor-disclosure-formerly-forms-a-v26~1.docx
ipg-active-registered-vendor-disclosure-formerly-forms-b-v-26-1-8-26-2025-1~1.docx
invitation-for-bid-vendor-instructions-and-requirements B 49227~1.docx
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Form Attachments:
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Required Quote Attachments
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Desired Attachment Name:
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Signed Contract
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Description:
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Upload signed contract here
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Desired Attachment Name:
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Vendor Disclosure or IPG Active Registered Vendor Disclosure
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Description:
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Failure to complete and upload will result in disqualification
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Desired Attachment Name:
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Offer to the State of Illinois
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Description:
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Upload completed Offer with authorized signature here
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SPO Name:
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Megan Dalton
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Is this a Small Business Set Aside Procurement?:
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Yes
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Is there a BEP/VBP Participation Goal? :
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No
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Link to Original Contract :
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Item # 1:
(
910
-
36
)
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Initial Term, Year 1 - Regular hourly rate for repair and maintenance of HVAC equipment; 8:00 am to 5:00 pm, Monday through Friday, excluding Holidays.
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NIGP Code:
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910-36
Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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250.0
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HR - Hour
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
:
914-50
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Item # 2:
(
910
-
36
)
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Initial Term, Year 2 - Regular hourly rate for repair and maintenance of HVAC equipment; 8:00 am to 5:00 pm, Monday through Friday, excluding Holidays.
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NIGP Code:
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910-36
Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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250.0
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HR - Hour
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
:
914-50
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Item # 3:
(
910
-
36
)
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Initial Term, Year 3 - Regular hourly rate for repair and maintenance of HVAC equipment; 8:00 am to 5:00 pm, Monday through Friday, excluding Holidays.
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NIGP Code:
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910-36
Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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250.0
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HR - Hour
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
:
914-50
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Item # 6:
(
910
-
36
)
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Initial Term, Year 1 - Overtime hourly rate for repair and maintenance of HVAC equipment; 5:00 pm to 8:00 am, Monday through Friday, plus Weekends and Holidays.
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NIGP Code:
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910-36
Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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120.0
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HR - Hour
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
:
914-50
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Item # 7:
(
910
-
36
)
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Initial Term, Year 2 - Overtime hourly rate for repair and maintenance of HVAC equipment; 5:00 pm to 8:00 am, Monday through Friday, plus Weekends and Holidays.
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NIGP Code:
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910-36
Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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120.0
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HR - Hour
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
:
914-50
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