6515--Physiologic Monitor Modules: Pulse Oximetry

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Contract Opportunity

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DESCRIPTION
The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Physiologic Monitor Modules: Pulse Oximetry product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award.
The Department of Veterans Affairs (DVA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Sources Sought Notice in accordance with the FAR 10.002(b)(2) to determine the availability and technical capabilities of qualified sources.
The SAC in conjunction with VHA is seeking a qualified source to provide Masimo® brand name or equal to the Physiologic Monitor Modules: Pulse Oximetry on an agency wide basis. VA intends to award a Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver the Physiologic Monitor Modules: Pulse Oximetry to VA medical centers and facilities throughout the United States and its territories.
The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The Contractor must demonstrate the ability to meet all requirements for the solicitation.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339112- Surgical and Medical Instrument Manufacturing, Product Service Code: 6515 Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 1000 employees. The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM.gov prior to submitting an offer or quotation. You may access the website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of quote submission.
Submissions for this source sought shall be submitted by email no later than March 16th, 2026, at 10:00 am EST to all the following:
Jalima.Jones@va.gov
Sara.Vickroy@va.gov
This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes.

2.0 SCOPE
The Physiologic Monitor Modules: Pulse Oximetry is a noninvasive patient monitoring system that continuously measures regional hemoglobin oxygen saturation specific tissues, such as the brain during anesthesia. It utilizes near-infrared spectroscopy (NIRS) technology through sensors placed on the skin, typically the forehead, to determine the balance between regional oxygen delivery and demand. The device's primary purpose is to provide clinicians with deeper insights into a patient's localized oxygen status, which general peripheral pulse oximetry alone might miss. By detecting regional hypoxemia (low oxygen levels) in vital organs, the O3 oximeter helps guide early clinical interventions. This additional information helps healthcare providers make more informed decisions to potentially improve patient outcomes during surgery or intensive care.
The following Contract Line-Items Number (CLIN) are being considered:
CLIN
Manufacturer
Part Number
Description
0001
Masimo®
9515
Root Monitor
0002
Masimo®
9637
O3 Regional Oximeter Module
0003
Masimo®
3756
O3 Sensor, Adult (20/box)
0004
Masimo®
4575
O3 Module Clamp
0005
Curbell Medical
15785
Curbell Cable Tethers, 6" (12/box)
0006
Masimo®
300238
Root Roll Stand
0007
Masimo®
28814
DLMS Virtual Server
0008
Masimo®
27161
BAG ASSY, IRIS GTWY VIRTL APPL, V2.0.0.1
0009
Masimo®
27274
BAG ASY, IRIS GTWY VRT APPL, TST SVR,V2001
0010
Masimo®
101138
USB 1D/2D BARCODE READER
0011
Masimo®
3963
HL7, ADT, INTERFACE
0012
Masimo®
4526
HL7, NOTIFCATIONS
0013
Masimo®
3964
HL7, RESULTS OUT, INTERFACE
0014
Masimo®
2456
INSTALLATION SERVICES, SAFETY NET
0015
Masimo®
9712-LIC
IRIS DCX PER BED LICENSE
0016
Masimo®
102-3Y
IRIS SERVICE, 3 Yr
0017
Masimo®
2457
WIRELESS SITE SURVEY
0018
Masimo®
114-3Y
CONCIERGE+ SERVICE PLAN FOR DEVICES, 3YR

The Department of Veterans Affairs (VA) is seeking vendors who can provide Masimo® brand name or equal to Physiologic Monitor Modules: Pulse Oximetry as listed above or equal commodities which meet all the following salient characteristics (SCs):
SC #
SALIENT CHARACTERISTICS
Applicable CLIN
METHOD OF EVALUATION
SC 1
Must provide continuous non-invasive Cerebral oxygen saturation (rSO ) values

0001- 0003
Literature Review
SC 2
Must allow for placement of bilateral sensors to assess cerebral oxygenation.

0001- 0003
Literature Review
SC 3
Must provide configurable alarms for cerebral desaturation thresholds.

0001 - 0002
Literature Review
SC 4
Data Output/Connectivity Must support export of oximetry data for integration with hospital information systems (e.g., HL7, CIS/ARK, etc.).

0001, 0007, 0015
Literature Review
SC 5
Regulatory Approval Must have FDA clearance for cerebral oximetry applications in anesthesiology and perioperative care.

0001 - 0003
Literature Review

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics specified above.
The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the Original Equipment Manufacturer (OEM) and as clinically required. Vendors are encouraged to provide any product solution or configuration as long they meet the Salient Characteristic. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.
Responses to this Sources Sought Notice shall include the following:
Does vendor offer an annual service plan, Yes or No?
If Yes:
What does the plan cover?
Does plan cover software updates only?
Does the plan cover parts repair or replacement only?
Does the plan cover both software and parts?
Vendors are requested to provide documentation that shows information on their service plan.
Is the service provided by the OEM or a subcontractor?
Full name and address of company
CAGE Code/ SAM UIE
Business Size
Manufacturer or Distributor
If the distributor provides full name, business size and address of manufacturer.
Country of Origin designation for all products
Ability to provide uninterrupted supply of products on a national scale.
Technical Literature that clearly shows product(s) meets the identified salient characteristics and page numbers where each salient characteristic is met.
Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.
Authorized Distributor Letter Certified by OEM with a current date.

Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.

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