Higher Education Payment Processing System

Solicitation Type Request for Proposal
Solicitation Number RFP 27007-CC
Date Issued September 28, 2026
Procurement Officer Caroline Connolly
Phone 843-953-2737
E-Mail Address Cconnol1@citadel.edu
DESCRIPTION: The Citadel is seeking proposals from qualified and experienced Offerors to provide a
comprehensive, secure, scalable, and integrated payment processing, One Card, and point-of-sale (POS) solution for
the College. The initial term of this contract is for one (3-year) term with the option of four (4) one (1) year
renewals. The maximum term is seven (7) years.
The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number
& Opening Date must appear on package exterior. See "Submitting Your Paper Offer or Modification" provision.
SUBMIT YOUR SEALED OFFER TO THE BELOW ADDRESS
MAILING ADDRESS: PHYSICAL ADDRESS:
The Citadel The Citadel
Procurement Services Procurement Services
3 Lee Avenue, Bond Hall 3 Lee Avenue, Bond Hall
2nd Floor, Suite 244 2nd Floor, Suite 244
Charleston, SC 29409 Charleston SC 29409
SUBMIT OFFER BY: November 4, 2026 at 2:00 PM (See "Deadline for Submission of Offer" provision)
NUMBER OF COPIES TO BE One (1) paper copy and One (1) electronic copy on a thumb drive.
_______ Initial here if NO redacted copy is necessary
QUESTIONS MUST BE RECEIVED BY: October 20, 2026 at 2:00 PM (See "Questions from Offerors" provision)
All questions shall be submitted in writing to the email address of the Procurement Officer listed above by the date and time
specified and the subject line of the email shall read, "RFP 27007-CC Questions"
CONFERENCE TYPE: Mandatory Pre-Proposal LOCATION: 3 Lee Avenue, Bond Hall
Conference/Site Visit 2nd Floor, Suite 217
DATE & TIME: October 19, 2026 at 10:00 am EST Charleston SC 29409
AWARD & Award is expected to be posted by November 9, 2026. The award, this solicitation, any amendments and any related
AMENDMENTS notices will be posted at the following web address: https://www.citadel.edu/procurement/vendors-and-
suppliers/solicitations/
You MUST submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You
agree to hold your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provisions.)
NAME OF OFFEROR (Full legal name of business submitting the offer) entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
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AUTHORIZED SIGNATURE DATE SIGNED
(Person must be authorized to submit a binding offer to a contract on behalf of the Offeror).
PRINTED NAME & TITLE (Name and Business title of person signing above) STATE VENDOR NO.
(Register to Obtain S.C. Vendor No. at www.procurment.sc.gov)
TAXPAYER IDENTIFICATION NO. STATE OF INCORPORATION
(If you are a corporation, identify the state of incorporation)
OFFEROR'S TYPE OF ENTITY: (Check one) (See 'Signing Your Offer" provision.)
___Sole Proprietorship ___Partnership ___Other________________________________
___Corporate entity (not tax-exempt) ___Corporation (tax-exempt) ___Government entity (federal, state, or local)
HOME OFFICE ADDRESS (Address for Offeror's home office / principal NOTICE ADDRESS (Address to which all procurement and contract related
place of business) notices should be sent.) (See "Notice" clause)
_________________________________________________
Area Code - Number - Extension Facsimile
_________________________________________________
E-mail Address
PAYMENT ADDRESS (Address to which payments will be sent.) (See ORDER ADDRESS (Address to which purchase orders will be sent) (See
"Payment" clause) "Purchase Orders and "Contract Documents" clauses)
____Payment Address same as Home Office Address ____Order Address same as Home Office Address
____Payment Address same as Notice Address (check only one) ____Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)
Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue
Date Date Date Date
DISCOUNT FOR PROMPT 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)
PAYMENT (See "Discount
for Prompt Payment" clause)
PREFERENCES - Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, part (5)
PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply to Request for Proposals per SC Consolidated Procurement
Code Section 11-35-1524, part (5)
____ In-State Office Address same as Home Office Address
____ In-State Office Address same as Notice Address (check only one)
End of PAGE TWO
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Solicitation Outline
Table of Contents
I. Scope of Solicitation
II. Instructions to Offerors
III. Scope of Work/Specifications
IV. Information for Offerors to Submit
V. Qualifications
VI. Award Criteria
VII. Terms and Conditions
VIII. Bidding Schedule/Cost Proposal
IX. Attachments to Solicitation
SAP
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I. SCOPE OF SOLICITATION
The Citadel is seeking proposals from qualified and experienced Offerors to provide a
comprehensive, secure, scalable, and integrated payment processing, One Card, and point-of-sale
(POS) solution for the College. The initial term of this contract is for one (3-year) term with the
option of four (4) one (1) year renewals. The maximum term is seven (7) years.
The proposed solution must support The Citadel's current and future payment processing needs
across multiple departments, locations, systems, and payment channels, including student account
payments, credit and debit card transactions, ACH/eCheck payments, retail and point-of-sale
transactions, One Card transactions, online and departmental payments, and other College payment
activities.
The solution must integrate with The Citadel's existing Ellucian Banner ERP environment and
support the secure processing, posting, settlement, reconciliation, and reporting of payment
transactions.
The Citadel currently utilizes Transact for certain payment processing, bill presentation, electronic
refunds, payment plans, One Card, and related services. The Citadel is seeking a solution that meets
or exceeds the functional, technical, operational, and integration requirements described in this
solicitation.
ACQUIRE SERVICES & SUPPLIES / EQUIPMENT (JAN 2006): The purpose of this
solicitation is to acquire services and supplies or equipment complying with the enclosed description
and/or specifications and conditions. [01-1005-1]
MAXIMUM CONTRACT PERIOD -- ESTIMATED (JAN 2006): Implementation to begin upon
award with Start date of: January 1, 2027, End date: December 31, 2034. Dates provided are only
estimates. Any resulting contract will begin on the date specified in the notice of award. See clause
entitled "Term of Contract - Effective Date/Initial Contract Period." [01-1040-1]
IMPLEMENTATION AND CONTRACT TERM: Implementation activities shall begin
following contract award and shall include all necessary planning, configuration, integration,
conversion, testing, training, and other activities required to prepare the system for operation. The
initial contract term shall begin January 1, 2027, and continue through December 31, 2028.
II. INSTRUCTIONS TO OFFERORS
A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS (MAY 2024)
CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND
SHALL NOT BE USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT
CAPITALIZED, THE FOLLOWING DEFINITIONS ARE APPLICABLE TO ALL PARTS OF
THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
AUTHORITY means the State Fiscal Accountability Authority or its successor in interest.
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BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company,
joint venture, or any other legal entity. [11-35-310(3)]
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery,
period of performance, price, quantity, or other provisions of any contract accomplished by mutual
agreement of the parties to the contract. [11-35-310(5)]
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the procurement officer, directing
the contractor to make changes which the clause of the contract titled "Changes," if included herein,
authorizes the Procurement Officer to order without the consent of the contractor. [11-35-310(9)]
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified
by number. Offerors are cautioned that Amendments may modify information provided on the Cover
Page.
OFFER means the bid or proposal submitted in response to this solicitation. The terms Bid and
Proposal are used interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used
interchangeably with the term Offeror. See bidding provisions entitled Signing Your Offer and
Bid/Proposal as Offer to Contract.
PAGE TWO means the second page of the original solicitation, which is labeled in Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the
Cover Page, an amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any Amendments.
STATE means the Using Governmental Unit(s) identified on the Cover Page.
SUBCONTRACTOR means any person you contract with to perform or provide any part of the
work.
US or WE mean using governmental units.
USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the
Cover Page. If the Cover Page identifies the Using Governmental Unit as "Statewide Contract,"
either optional or mandatory, the phrase "Using Governmental Unit" means any South Carolina
Public Procurement Unit [11-35-4610(5)] that has submitted a Purchase Order to you pursuant to the
contract resulting from this solicitation. Reference the clauses titled "Purchase Orders" and
"Statewide Term Contract."
WORK means all labor, materials, equipment, services, or property of any type, provided or to be
provided by the Contractor to fulfill the Contractor's obligations under the Contract. [02-2A003-4]
AMENDMENTS TO SOLICITATION (JAN 2004): (a) The Solicitation may be amended at any
time prior to opening. All actual and prospective Offerors should monitor the following web site for
the issuance of Amendments: https://www.citadel.edu/procurement/vendors-and-
suppliers/solicitations (b) Offerors shall acknowledge receipt of any amendment to this solicitation
(1) by signing and returning the amendment, (2) by identifying the amendment number and date in
the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that
indicates in some way that the bidder received the amendment. (c) If this solicitation is amended,
then all terms and conditions which are not modified remain unchanged.
[02-2A005-1]
AUTHORIZED AGENT (FEB 2015): All authority regarding this procurement is vested solely
with the responsible Procurement Officer. Unless specifically delegated in writing, the Procurement
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Officer is the only government official authorized to bind the government with regard to this
procurement or the resulting contract. [02-2A007-1]
AWARD NOTIFICATION (MAR 2024):
Notice regarding any award, cancellation of award, or extension of award will be posted at the
location and on the date specified on the Cover Page or, if applicable, any notice of extension of
award. Should the contract resulting from this Solicitation have a total or potential value of one
hundred thousand dollars or more, such notice will be sent to all Offerors responding to the
Solicitation and any award will not be effective until the eleventh day after such notice is given. [02-
2A010-3]
BID / PROPOSAL AS OFFER TO CONTRACT (JAN 2004): By submitting Your Bid or
Proposal, you are offering to enter into a contract with the Using Governmental Unit(s). Without
further action by either party, a binding contract shall result upon final award. Any award issued will
be issued to, and the contract will be formed with, the entity identified as the Offeror on the Cover
Page. An Offer may be submitted by only one legal entity; "joint bids" are not allowed. [02-2A015-
1]
BID ACCEPTANCE PERIOD (JAN 2004): In order to withdraw Your Offer after the minimum
period specified on the Cover Page, you must notify the Procurement Officer in writing. [02-2A020-
1]
BID IN ENGLISH & DOLLARS (JAN 2004): Offers submitted in response to this solicitation
shall be in the English language and in US dollars, unless otherwise permitted by the Solicitation.
[02-2A025-1]
AUTHORITY AS PROCUREMENT AGENT (DEC 2015): The Procurement Officer is an
employee of the Authority acting on behalf of the Using Governmental Unit(s) pursuant to the
Consolidated Procurement Code. Any contracts awarded as a result of this procurement are between
the Contractor and the Using Governmental Units(s). The Authority is not a party to such contracts,
unless and to the extent that the Authority is a governmental unit, and bears no liability for any
party's losses arising out of or relating in any way to the contract. [02-2A030-3]
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAR 2024): GIVING
FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY
RENDER YOU SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH
CAROLINA CODE OF LAWS AND OTHER APPLICABLE LAWS. (a) By submitting an offer,
the offeror certifies that-
(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting
competition, any consultation, communication, or agreement with any other offeror or competitor
relating to-
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly
or indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid
solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by
law; and
(3) No attempt has been made or will be made by the offeror to induce any other concern to submit
Page | 6

or not to submit an offer for the purpose of restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-
(1) Is the person in the offeror's organization responsible for determining the prices being offered in
this bid or proposal, and that the signatory has not participated and will not participate in any action
contrary to paragraphs (a)(1) through (a)(3) of this certification; or
(2)(i) Has been authorized, in writing, to act as agent for the offeror's principals in certifying that
those principals have not participated, and will not participate in any action contrary to paragraphs
(a)(1) through (a)(3) of this certification [As used in this subdivision (b)(2)(i), the term "principals"
means the person(s) in the offeror's organization responsible for determining the prices offered in
this bid or proposal];
(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this
certification have not participated, and will not participate, in any action contrary to paragraphs (a)(1)
through (a)(3) of this certification; and
(iii) As an agent, has not personally participated, and will not participate, in any action contrary to
paragraphs (a)(1) through (a)(3) of this certification.
(c) If the offeror deletes or modifies paragraph (a)(2) of this certification, the offeror must furnish
with its offer a signed statement setting forth in detail the circumstances of the disclosure. [02-
2A032-2]
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY
MATTERS (JAN 2004):
(a) (1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-
(i) Offeror and/or any of its principals-
(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the
award of contracts by any state or federal agency;
(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil
judgment rendered against them for: commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or
subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making
false statements, tax evasion, or receiving stolen property; and
(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental
entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.
(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts
terminated for default by any public (Federal, state, or local) entity.
(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners;
and, persons having primary management or supervisory responsibilities within a business entity
(e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and
similar positions).
(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to
contract award, Offeror learns that its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.
(c) If the Offeror is unable to certify the representations stated in paragraphs (a)(1), the Offeror must
submit a written explanation regarding its inability to make the certification. The certification will be
considered in connection with a review of the Offeror's responsibility. Failure of the Offeror to
furnish additional information as requested by the Procurement Officer may render the Offeror
nonresponsible.
(d) Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render, in good faith, the certification required by paragraph (a) of this provision.
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The knowledge and information of an Offeror is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
(e) The certification in paragraph (a) of this provision is a material representation of fact upon which
reliance was placed when making an award. If it is later determined that the Offeror knowingly or in
bad faith rendered an erroneous certification, in addition to other remedies available to the State, the
Procurement Officer may terminate the contract resulting from this solicitation for default.
[02-2A035-1]
CODE OF LAWS AVAILABLE (JAN 2006): The South Carolina Code of Laws, including the
Consolidated Procurement Code, is available at: http://www.scstatehouse.gov/code/statmast.php
The South Carolina Regulations are available at: http://www.scstatehouse.gov/coderegs/statmast.php
[02-2A040-2]
DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE
ADVANTAGE (JUL 2023)
("OCI FAQ for Contractors" is available at www.procurement.sc.gov)
(a) You certify that, to the best of your knowledge and belief:
(1) your offer identifies any services that relate to either this solicitation or the work and that have
already been performed by you, a proposed subcontractor, or an affiliated business or consultant of
either; and
(2) there are no relevant facts or circumstances that may give rise to an actual or potential
organizational conflict of interest, as defined in S.C. Code Ann. Reg. 19-445.2127, or that your offer
identifies and explains any unfair competitive advantage you may have in competing for the
proposed contract and any actual or potential conflicts of interest that may arise from your
participation in this competition or your receipt of an award.
(b) If you, a proposed subcontractor, or an affiliated business or consultant of either, have an unfair
competitive advantage or a significant actual or potential conflict of interest, the State may withhold
an award. Before withholding award on these grounds, the State will notify you of the concerns and
provide a reasonable opportunity for you to respond. The State may consider efforts to avoid or
mitigate such concerns, including restrictions on future activities.
(c) The certification in paragraph (a) of this provision is a material representation of fact upon which
the State will rely when considering your offer for award. [02-2A047-3]
DEADLINE FOR SUBMISSION OF OFFER (JAN 2004): Any offer received after the
Procurement Officer of the governmental body or his designee has declared that the time set for
opening has arrived, shall be rejected unless the offer has been delivered to the designated purchasing
office or the governmental body's mail room which services that purchasing office prior to the
opening. [R.19-445.2070(G)] [02-2A050-1]
DRUG FREE WORKPLACE CERTIFICATION (JAN 2004): By submitting an Offer,
Contractor certifies that, if awarded a contract, Contractor will comply with all applicable provisions
of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as
amended. [02-2A065-1]
DUTY TO INQUIRE (FEB 2015): The Offeror, by submitting an Offer, represents that it has read
and understands the Solicitation and that its Offer is made in compliance with the Solicitation.
Offerors are expected to examine the Solicitation thoroughly and should request an explanation of
any ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation. Failure
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to do so will be at the Offeror's risk. All ambiguities, discrepancies, errors, omissions, or conflicting
statements in the Solicitation shall be interpreted to require a better quality or greater quantity of
work and/or materials, unless otherwise directed by amendment. Offeror assumes responsibility for
any patent ambiguity in the Solicitation that Offeror does not bring to the State's attention. See clause
entitled "Questions from Offerors." [02-2A070-2]
ETHICS CERTIFICATE (MAY 2008): By submitting an offer, the offeror certifies that the offeror
has and will comply with, and has not, and will not, induce a person to violate Title 8, Chapter 13 of
the South Carolina Code of Laws, as amended (ethics act). The following statutes require special
attention: Section 8-13-700, regarding use of official position for financial gain; Section 8-13-705,
regarding gifts to influence action of public official; Section 8-13-720, regarding offering money for
advice or assistance of public official; Sections 8-13-755 and 8-13-760, regarding restrictions on
employment by former public official; Section 8-13-775, prohibiting public official with economic
interests from acting on contracts; Section 8-13-790, regarding recovery of kickbacks; Section 8-13-
1150, regarding statements to be filed by consultants; and Section 8-13-1342, regarding restrictions
on contributions by contractor to candidate who participated in awarding of contract. The state may
rescind any contract and recover all amounts expended as a result of any action taken in violation of
this provision. If contractor participates, directly or indirectly, in the evaluation or award of public
contracts, including without limitation, change orders or task orders regarding a public contract,
contractor shall, if required by law to file such a statement, provide the statement required by Section
8-13-1150 to the procurement officer at the same time the law requires the statement to be filed. [02-
2A075-2]
MULTIPLE OFFERS (MAR 2024): Offerors may submit more than one Offer, provided that each
Offer has significant differences other than price. Each separate Offer must satisfy all Solicitation
requirements. If this solicitation is an Invitation for Bids, each separate offer must be submitted or
uploaded as a separate document and must clearly indicate that it is a separate offer. If this
solicitation is a Request for Proposals, multiple offers may be submitted or uploaded as one
document, provided that you clearly differentiate between each offer, and you submit a separate cost
proposal for each offer, if applicable. [02-2A079-1]
OMIT TAXES FROM PRICE (JAN 2004): Do not include any sales or use taxes in your price that
the State may be required to pay. [02-2A080-1]
PRICING (MAY 2024): (a) Fixed Price. If a fixed price is required, an award will not be made on
an Offer if the total possible price to the State cannot be determined. (b) Price Reasonableness: Any
offer may be rejected if the Procurement Officer determines in writing that it is unreasonable as to
price. (c) Unbalanced Pricing. The State will analyze all offers with separately priced line items or
subline items to determine if the prices are unbalanced. Unbalanced pricing exists when, despite an
acceptable total evaluated price, the price of one or more-line items are significantly over or
understated. The responsible procurement officer may reject an offer as unreasonably priced if she
determines that unbalanced pricing increases performance risk (e.g., it is so unbalanced as to be
tantamount to allowing an advance payment) or could result in payment of unreasonably high prices.
S.C. Code Ann. Reg. 19-445.2122C. [02-2A082-2]
OPEN TRADE REPRESENTATION (JUN 2015): By submitting an Offer, Offeror represents that
Offeror is not currently engaged in the boycott of a person or an entity based in or doing business
with a jurisdiction with whom South Carolina can enjoy open trade, as defined in SC Code Section
11-35-5300. [02-2A083-1]
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PROTESTS (MAR 2024): (a) If you are aggrieved in connection with the solicitation or award of
the contract, you may be entitled to protest, but only as provided in Section 11-35-4210. To protest
the solicitation or an amendment, your written protest must be received within fifteen Days of the
date the applicable solicitation document is issued. To protest an award, (i) written notice of your
intent to protest must be received within seven Business Days of the date the award notice is posted,
and (ii) your actual written protest must be received within fifteen Days of the date the award notice
is posted. Time periods are computed in accordance with Section 11-35-310(13) and the definitions
for Day and Business Day. Both protests and notices of intent to protest must be received by the
appropriate Chief Procurement Officer (CPO). See clause entitled "Protest-CPO." (b) Pursuant to
Section 11-35-410, documents directly connected to a procurement activity may be available within
five days after request. All document requests should be directed to DocReq@mmo.sc.gov. If a
protest is pending, the protestant's lawyer may access otherwise unavailable information by applying
to the CPO for the issuance of a protective order. Additional information is available at
www.procurement.sc.gov/legal [02-2A085-3]
PROHIBITED COMMUNICATIONS AND DONATIONS (FEB 2015): Violation of these
restrictions may result in disqualification of your offer, suspension, or debarment, and may constitute
a violation of law.
(a) During the period between publication of the solicitation and final award, you must not
communicate, directly or indirectly, with the Using Governmental Unit or its employees, agents or
officials regarding any aspect of this procurement activity, unless otherwise approved in writing by
the Procurement Officer. All communications must be solely with the Procurement Officer. [R. 19-
445.2010]
(b) You are advised to familiarize yourself with Regulation 19-445.2165, which restricts donations to
a governmental entity with whom you have or seek to have a contract. You represent that your offer
discloses any gifts made, directly or through an intermediary, by you or your named
subcontractors to or for the benefit of the Using Governmental Unit during the period beginning
eighteen months prior to the Opening Date. [R. 19-445.2165] [02-2A087-1]
PUBLIC OPENING (JAN 2004): Offers will be publicly opened at the date/time and at the location
identified on the Cover Page, or last Amendment, whichever is applicable. [02-2A090-1]
QUESTIONS FROM OFFERORS (FEB 2015): (a) Any prospective offeror desiring an
explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in
writing. Questions regarding the original solicitation or any amendment must be received by the
Procurement Officer no later than five (5) days prior to opening unless an earlier date is stated on the
Cover Page. Label any communication regarding your questions with the name of the procurement
officer, and the solicitation's title and number. Oral explanations or instructions will not be binding.
[See R. 19-445.2042(B)] Any information given a prospective offeror concerning a solicitation will
be furnished promptly to all other prospective offerors as an Amendment to the solicitation, if that
information is necessary for submitting offers or if the lack of it would be prejudicial to other
prospective offerors. See clause entitled "Duty to Inquire." We will not identify you in our answer
to your question. (b) The State seeks to permit maximum practicable competition. Offerors are
urged to advise the Procurement Officer -- as soon as possible -- regarding any aspect of this
procurement, including any aspect of the Solicitation that unnecessarily or inappropriately limits full
and open competition. [See R. 19-445.2140] [02-2A095-2]
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