DPW: RFQ On -Call Street Light Maintenance Contract

Timothy J. Clougherty Commission
Public Works Director Kathleen Sullivan, Chair
Arthur Gatzoulis, Co-Chair
Owen P. Friend-Gray, P.E. Mark MacKenzie
Deputy Public Works Director Amber Nicole Cannan
CITY OF MANCHESTER
Department of Public Works
475 Valley Street Manchester, New Hampshire 03103
INVITATION FOR PREQUALIFICATION
"ON-CALL STREET LIGHT MAINTENANCE CONTRACT #2600029"
The City of Manchester, New Hampshire, Department of Public Works, invites qualified electrical contractors specializing in
municipal street lighting systems, electrical infrastructure, and utility electrical services to submit prequalification applications.
The City intends to prequalify contractors interested in bidding on the On-Call Street Light Maintenance Contract 2600029 capable
of providing responsive, reliable, and professional repair, replacement, installation, and related electrical services for the
maintenance of the City's street lighting system. The term "on-call" means that work will be assigned by the City on an as-needed
basis through authorized work orders or other written direction. The term 'on-call' does not require 24-hour emergency response
services.
Services may include, but are not limited to:
Routine maintenance of City-owned Street lighting systems;
Troubleshooting, testing, repair, and restoration of street lighting and associated electrical systems;
Replacement and installation of poles, foundations, luminaires, brackets, conductors, handholes, and control equipment;
Underground electrical troubleshooting, repair, and replacement;
Repair of damaged electrical infrastructure;
Installation of new lighting infrastructure and system improvements;
Electrical service and control equipment repairs;
Inventory and availability of commonly required replacement materials;
Other related electrical and street lighting services authorized by the City.
Traffic control, work-zone protection, and pedestrian control associated with authorized work.
Contractors awarded a subsequent contract shall furnish all labor, supervision, materials, vehicles, equipment, tools,
transportation, and other incidentals necessary to perform the authorized work.
In accordance with chapter 39. of the City's procurement code, all contractors interested in bidding are required to submit a
prequalification application and receive approval prior to submitting a bid. Prequalification forms may be obtained at the
Department of Public Works office for Five Dollars ($5.00), or downloaded for free from the City's website:
http://www.manchesternh.gov/Departments/Purchasing/Forms-and-Documents. Contractors shall provide the information
requested on the City's prequalification application, including references for comparable projects, descriptions of relevant
experience, current licenses and certifications, insurance information, bonding capacity, and information regarding available

personnel and equipment. Contractors shall also demonstrate their ability to comply with all applicable federal, State of New
Hampshire, and local laws, codes, regulations, and safety standards, including, but not limited to, OSHA requirements, the Manual
on Uniform Traffic Control Devices (MUTCD), the National Electrical Safety Code (NESC), applicable National Electrical Code (NEC)
requirements, applicable New Hampshire electrical requirements, Eversource Energy construction and service requirements,
where applicable, and City of Manchester requirements, policies, and procedures.
The City may award contracts to one or more prequalified contractors for an initial term of one (1) year, beginning on the date
specified in the Notice of Award. The City may, at its sole discretion, extend any contract for up to four (4) additional one-year
extensions, subject to satisfactory Contractor performance and the availability of appropriated funds. The City may prequalify
multiple contractors. Prequalification shall not constitute an award of a contract or guarantee that a prequalified contractor will
be awarded a contract, work order, or any minimum quantity or dollar value of work. Following completion of the prequalification
process, the City will issue invitations to bid to prequalified contractors in accordance with the City's applicable procurement
requirements. The City may award contracts to one or more prequalified contractors as permitted by the applicable solicitation
and contract documents.
Prequalification applications shall be submitted electronically:
Submit applications to: DPW_Engineering@manchesternh.gov
Email Subject Line: "ON-CALL STREET LIGHT MAINTENANCE CONTRACT 2600029"
Application Deadline: 2:00 P.M., prevailing time, Friday, October 16, 2026
Applications received after the specified date and time will not be accepted. Incomplete applications may be rejected. The City
reserves the right to reject any or all applications, waive informalities or technicalities, request additional information or
clarification, elect not to award a contract, cancel the solicitation, or re-solicit as determined to be in the best interest of the City.
The City shall not be responsible for any costs incurred by applicants in preparing or submitting prequalification applications.
Prequalification does not guarantee the award of a contract, work order, or any minimum quantity or dollar value of work. The
City makes no representation or guarantee regarding the number, frequency, dollar value, location, or type of work that may be
assigned to any prequalified contractor. The City reserves the right to deny, suspend, or terminate an applicant's prequalification
status based on failure to maintain the qualifications required by this prequalification, the applicable solicitation documents, or
any resulting contract. Prequalified contractors will receive an invitation to bid and access to the applicable bid documents.
The City of Manchester is an equal opportunity/affirmative action agency. All qualified applicants will receive consideration
without regard to race, color, religion, creed, age, sex, or national origin. The City hereby notifies all interested contractors that it
will affirmatively ensure that in any contract entered pursuant to this advertisement, disadvantaged business enterprises will be
afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race,
color, national origin, sex, age, or disability in consideration for an award.
MINIMUM PREQUALIFICATION REQUIREMENTS
To be eligible for prequalification, each applicant shall demonstrate to the satisfaction of the City that it possesses the experience,
qualifications, licensing, personnel, equipment, financial capacity, safety record, and resources necessary to satisfactorily perform
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the work anticipated under the resulting contract(s). At a minimum, applicants shall satisfy the following mandatory
prequalification requirements:
1. Experience. The applicant shall have a minimum of five (5) years of experience performing electrical construction,
maintenance, repair, or related utility infrastructure work, including demonstrated experience with municipal street lighting,
roadway lighting, or comparable electrical infrastructure.
2. Comparable Projects. The applicant shall have successfully completed a minimum of three (3) comparable projects within the
previous five (5) years. At least two (2) projects shall include municipal, public-agency, roadway, or street-lighting work of a similar
nature and complexity. For purposes of this prequalification, a "comparable project" means a project involving electrical
maintenance, repair, replacement, installation, or related infrastructure work that is similar in scope and complexity to the
services anticipated under the resulting contract(s). Each project submitted shall identify the project owner, project name and
location, contract value, dates of performance, description of work, applicant's responsibilities, and a reference familiar with the
applicant's performance.
3. Licensing. The applicant shall possess and maintain all licenses, registrations, permits, and certifications required by the State
of New Hampshire and applicable local authorities to perform the work. Applicants shall identify all applicable licenses and
provide license numbers and expiration dates.
4. Personnel. The applicant shall demonstrate that it has sufficient qualified personnel, including appropriately licensed
electrical personnel and supervisory staff, to perform the anticipated work. The applicant shall also demonstrate that it has
sufficient personnel to perform multiple authorized work orders concurrently when required by the City. Applicants shall identify
proposed key personnel and provide their relevant experience and qualifications.
5. Equipment. The applicant shall demonstrate access to and availability of vehicles, aerial equipment, electrical testing
equipment, excavation equipment, traffic-control equipment, tools, and other equipment necessary to perform street-light
maintenance, repair, and installation work.
6. Safety. The applicant shall demonstrate an acceptable safety record and shall maintain written safety programs and
procedures appropriate to the work, including electrical safety, fall protection, traffic control, excavation/trenching, and
lockout/tagout procedures, as applicable. The City may consider the nature, severity, frequency, and recency of safety violations,
citations, incidents, or other safety-related matters, as well as any corrective actions taken by the applicant.
7. Traffic Control. The applicant shall demonstrate experience providing work-zone protection, traffic control, pedestrian
control, lane closures, flagging, and other temporary traffic-control measures in accordance with applicable requirements,
including the MUTCD.
8. Utility Coordination. The applicant shall demonstrate experience coordinating electrical construction and maintenance
activities with electric utilities and other utility owners. The applicant shall be capable of complying with applicable utility
construction, service, inspection, disconnect, reconnection, and coordination requirements.
9. Insurance and Bonding. The applicant shall demonstrate its ability to obtain and maintain the insurance and bonding required
by the City's contract documents. Applicants shall identify their insurance carrier, surety, single-project bonding capacity, and
aggregate bonding capacity.
10. Financial Capacity. The applicant shall demonstrate sufficient financial capacity and resources to perform the anticipated
work. The City may request financial information reasonably necessary to evaluate the applicant's ability to perform the resulting
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contract, including information regarding the applicant's financial resources and capacity to support multiple authorized work
orders.
11. References. The applicant shall provide a minimum of three (3) references for comparable work completed within the
previous five (5) years. The City reserves the right to contact references and consider information obtained from those references
in determining qualification.
12. Subcontractors. The applicant shall identify any subcontractors that the applicant anticipates using to perform specialized or
material portions of the anticipated work and shall provide sufficient information for the City to determine whether such
subcontractors possess the required licensing, experience, insurance, safety record, and qualifications. No subcontractor shall
perform work under any resulting contract without satisfying all applicable requirements established by the City or the applicable
contract documents, including any required prior approval by the City.
13. Legal and Regulatory Compliance. The applicant shall disclose any current suspension or debarment, material license
disciplinary action, termination for cause, default on a public contract, or other material regulatory or contractual matter that may
affect its ability to satisfactorily perform the work.
14. Material and Supply Capability. The applicant shall demonstrate access to and the availability of commonly required street-
lighting materials and replacement components necessary to perform routine maintenance, repair, replacement, and installation
work authorized by the City.
15. Application Completeness. Applications shall be complete, signed by an authorized representative of the applicant, and
accompanied by all information and documentation required by the City's prequalification application.
EVALUATION OF QUALIFICATIONS
The City will evaluate each application based on the information submitted, the applicant's demonstrated experience and
qualifications, references, licensing, personnel, equipment, safety and compliance history, insurance and bonding capacity,
financial capacity, and other information reasonably available to the City. The City may independently verify information provided
by an applicant and may consider information obtained from references, public records, regulatory agencies, utilities, and other
sources relevant to the applicant's ability to perform the anticipated work. The City reserves the right to request additional
information, clarification, documentation, references, or other evidence reasonably necessary to evaluate an applicant's
qualifications.
Failure to satisfy any mandatory prequalification requirement, failure to provide information reasonably requested by the City,
submission of materially inaccurate, materially incomplete, or misleading information, or failure to demonstrate the ability to
satisfactorily perform the anticipated work may result in rejection of the prequalification application.
Questions regarding this prequalification process shall be directed to cproulx@manchesternh.gov.
Department of Public Works, City of Manchester, NH. By:
Christopher Proulx
Engineering Technician Supervisor
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