Project # 25AP10820 - Airport Terminal Baggage Handling System

Location:	Oklahoma
Posted:	Jun 8, 2025
Due:	Jul 2, 2025
Agency:	City of Stillwater
Type of Government:	State & Local
Category:	17 - Aircraft Launching, Landing, and Ground Handling Equipment 20 - Ship and Marine Equipment Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	20-2025
Publication URL:	To access bid details, please log in.

Bid Information

Type	Invitation For Bid
Status	Issued
Number	20-2025 (Project # 25AP10820 - Airport Terminal Baggage Handling System - FAA AIP 3-40-0090-046-2025)
Issue Date & Time	6/7/2025 06:00:03 AM (CT)
Close Date & Time	7/2/2025 03:00:00 PM (CT)
Question Cut Off Date	6/25/2025 05:00:00 PM (CT)
Notes	Notice is hereby given that the City of Stillwater will receive bids for the : Stillwater Regional Airport New Terminal Building Baggage Handling System Scope of work to primarily include the following: Baggage Handling System (BHS) Contractor to supply & install inbound and outbound BHS. Outbound shall include multiple powered conveyors, roller conveyors, liftgate, security doors, MCP panels and impact protection. Inbound shall include a single flat plate claim device. These shall be installed in both secure and public areas. BHS contractor to install and program BHS controls to operate the system. BHS contractor shall coordinate all electrical power requirements with the Construction Manager at Risk (CMAR) for the Terminal Building. BHS Contractor and CMAR shall coordinate installation with TSA for integration of EDS machine. BHS Contractor shall install BHS in the new terminal at the location shown in the contract documents dated June 2, 2025. The BHS is specified in the Project Manual dated June 2, 2025. BHS will require certification to confirm compliance with FAA Buy American Preference. Bids will only be received electronically through https://stillwater.ionwave.net until 3:00 PM on Wednesday July 2, 2025. Bids shall be opened and read aloud by the Office of the City Clerk at the above stated time. Bid opening will occur in Room 1112-B of the Norman McNickle Municipal Complex, 723 South Lewis, Stillwater, Oklahoma, 74074. To register for the City’s online bidding portal, visit https://stillwater.ionwave.net . Bids shall be submitted as stated in the Instructions to Bidders. Any bid received by the City Clerk more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of bids, or any bid so received after the time set for opening of bids, shall not be considered and shall be returned unopened to the bidder submitting same. The documents describing the requirements for this request for bids may be examined at https://stillwater.ionwave.net . Questions regarding the bid package should be directed through the City’s bid portal, IonWave. The City may issue addenda as may be necessary in the best interest of the public and the City of Stillwater. Addenda issued through IonWave may amend the date and/or time for receipt of bids or any specification, item, document, or requirement in the Bidding Documents. Each bidder is required to submit with their bid a guarantee in the form of an acceptable bidder's bond, a certified check, or a cashier's check on a solvent bank in the state of Oklahoma, and in the amount of not less than five percent (5%) of the amount bid. The successful bidder shall file a performance bond, maintenance bond, statutory bond and certificates of insurance in the statutory amounts for public liability and workers compensation insurance at the time of signing the contract. The Contractor understands and acknowledges that the Project is funded wholly or in part by federal grant funds and award of this bid and any agreement entered into as a result of award of this bid is contingent on the receipt of federal funds or other action by the City Council to appropriate funds sufficient for any work as provided for herein. No work shall commence and no amounts due the Contractor shall commence until the City of Stillwater has confirmed receipt of grant funds, or other sufficient appropriation by City Council action, and a Notice to Proceed has been issued. The Council reserves the right to reject any or all bids or portions thereof and to waive any technicalities in the bidding process.