RFP Construction Management Services ? For Preconstruction and Construction Phases ? Muskegon Farmers Market Renovations

REQUEST FOR PROPOSALS
PROJECT NAME: Construction Management Services - For Preconstruction and
Construction Phases - Muskegon Farmers Market Renovations and
Addition
DATE OF ISSUANCE: June 17, 2026
DATE PROPOSAL DUE: June 30, 2026
ISSUING OFFICE: City of Muskegon / Muskegon Farmers Market
c/o Ann Meisch
933 Terrace St
Muskegon, MI 49440
Tel. (231) 724-6705
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TABLE OF CONTENTS
PROPOSAL & AWARD .......................................................................................................... 3
INSTRUCTIONS TO BIDDERS ............................................................................................. 4
SPECIFIC PROJECT INFORMATION................................................................................. 6
CONTENTS OF PROPOSAL.................................................................................................. 7
EVALUATION ......................................................................................................................... 9
SCHEDULE.............................................................................................................................10
INSURANCE REQUIREMENTS ..........................................................................................10
LOCAL PREFERENCE....................................................................................12
DISADVANTAGED CONTRACTOR GOALS........................................................13
Note: Should any of the pages or documents listed above be missing from your packet, or if you
have any questions regarding this RFP, please contact Ann Meisch at the City of Muskegon via
(231) 724-6705 or via E-mail at ann.meisch@shorelinecity.com.
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PROPOSAL & AWARD
The undersigned having become thoroughly familiar with and understanding of all the proposal
documents attached hereto, agrees to provide the services as specified herein, for the total fees as
stipulated herein, subject to negotiation.
I hereby state that all of the information I have provided is true, accurate and complete. I hereby
state that I have authority to submit this proposal which will become a binding contract if
accepted by the City of Muskegon.
I hereby state that I have read, understand and agree to be bound by all of the terms of this
proposal document.
Signature _____________________________ Title ________________________
Print Name ____________________________ Date ________________________
Firm Name
Address
Telephone No.
E-Mail
Fax No.
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INSTRUCTIONS TO BIDDERS
PROPOSALS
All proposals must be submitted following the proposal format supplied by the City of
Muskegon in this document and shall be subject to all requirements of this document.
The city may consider as irregular any proposal in which there is an alteration of or departure
from the format stated in the documents, and at its option may reject the same.
Each bidder will include in their proposal a listing of any proposed sub-consultant/contractor and
the name and address of each which may be involved in the project.
Before executing any subcontract, the successful firm shall submit the name and experience of
any proposed subcontractor for prior approval.
SUBMITTAL OF PROPOSALS
Three (3) copies of the proposal documents shall be submitted in a sealed envelope to:
City of Muskegon
Clerk's Office
RE: Muskegon Farmers Market
933 Terrace Street
Muskegon, MI 49440
The envelope shall be clearly marked on the exterior denoting the name of the firm submitting
the proposal and the name of the particular RFP for which the proposal is offered.
The proposals shall be submitted no later than 2:00 PM, June 30th, 2026 at which time all
proposals will be opened, and bids read aloud.
AWARD / REJECTION OF PROPOSALS
The City reserves the right to reject any and all proposals and to waive any irregularity in
proposals received whenever such rejection or waiver is in the best interest of the City. The
bidder to whom the award is made will be notified at the earliest possible date. All bidders
submitting proposals will be notified when the award is made.
Award will not be completed until recommended to and approved by the City Commission.
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CITY RESPONSIBILITIES
The City of Muskegon will provide information as to the City's requirements for the project and
make available pertinent information which may be useful in the project work.
The city will designate a person to act as the City's Project Manager with respect to the work to
be performed. Such person will have the authority to transmit instructions, receive information,
interpret and define the City's policies and decisions with respect to elements pertinent to the
project.
The city will examine all studies, reports, estimates, proposal, and other documents prepared by
the bidder and render in writing, if necessary, decisions pertinent thereto within a reasonable
time.
The city will direct the consultant in writing to begin the work on each phase of the project upon
receipt of written evidence from the firm of the appropriateness of such action.
The city will direct the bidder in writing to furnish any special services, sub-consultants and/or
extra work that may be required on the project upon receipt of written evidence from the firm
detailing as to cost, time schedule, and reason for such special service or extra work.
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SPECIFIC PROJECT INFORMATION
INTRODUCTION TO PROJECT & BACKGROUND INFORMATION
This Request for Proposal (RFP) is to invite proposals from pre-qualified Construction Managers
at Risk to work closely with the Owner, City of Muskegon, and Architect, Integrated
Architecture, in a comprehensive team effort for the construction and expansion of the
Muskegon Farmers Market (MFM) commercial kitchen and barn structures.
The project will include pre-construction and construction phases to create flexible spaces at the
MFM and expand its capacity to support food entrepreneurs, vendors, educational programming,
and community events. The expansion will enhance the functionality of the MFM's commercial
kitchen, a 520sf garage expansion, cooler/freezer area renovations while also expanding the barn
structure used for vendor stalls, events, and agricultural programming.
It is expected that the CM will work closely with the City of Muskegon and Integrated
Architecture to prepare a strategy toward maximizing the available funds for the project. The
responsibilities of the CM will include all required trade/subcontracts for construction.
Work shall include furnishing all labor, equipment, and tools required to provide CM services as
described above.
Subcontractors, if any, shall be approved by the Project Manager and Integrated Architecture
prior to acceptance on this contract and shall be bound by these specifications. It is the
responsibility and duty of the contractor to verify that the subcontractor meets all conditions.
The contractor shall furnish any subcontractor's proof of insurance meeting city requirements.
The City Commission reserves the right to reject any or all bids, waive irregularities in any bid
and make award in any manner deemed in the best interests of the City.
The Muskegon Farmers Market (established in 1921) is a year-round public market that serves as
a hub for local agriculture, food businesses, and community engagement in Muskegon County.
The Market supports farmers, food entrepreneurs, and artisans by providing a vibrant venue for
selling locally produced goods and hosting educational and community programming.
The Market operates multiple days per week and serves thousands of residents and visitors
annually. Facilities at the Market include vendor stalls, a commercial kitchen used for food
preparation and programming, and barn structures that house the Winter Market and an event
space.
The Muskegon Farmers Market has been at its current location since 2014 and occupies 4 acres
of property at 242 W. Western Ave. The existing building includes the Kitchen 242, The Barn,
Market Office, one set of restrooms, and a garage area for storage. The proposed expansion will
improve the Market's ability to serve vendors and the public while supporting economic
development and local food systems in the region.
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The Muskegon Farmers Market is owned and operated by the City of Muskegon.
SCOPE OF SERVICES
Construction Management Services will be delivered in two stages as follows:
Stage One - Pre-Construction Services: During this phase the Construction Manager will assist
the "Owners" design team in attaining project feasibility through a comprehensive cost
estimating and trade-contractor on-boarding phase. The successful Construction Manager will
construct an initial project construction estimate, keeping the budget updated during all phases of
design. These efforts must ensure that the project budget for construction is kept on track and
within the set limitations of the "Owners" overall project budget. It is the responsibility of the
Construction Manager to be in close collaboration with the Owner and Architect to value-
engineer, coordinate development of the project including material selections, building systems,
material usage, detail development and other constructability, material and supply-chain issues
that have budgetary impacts.
Stage Two - Balance of Construction Management services in accordance with the services as
defined in the A133-2019 Standard Form of Agreement Between Owner and Construction
Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a
Guaranteed Maximum Price. Those services include, but are not limited to executing trade
contracts, conducting all necessary meetings with trade contractors, creation and updating of
project schedule, reviewing monthly progress payment requests, projecting cashflow,
suggestions of project potential cost savings, coordination of information requested, monthly
construction progress reports, coordination of trade contractors, maintaining as-built drawings,
project financial management to coordinate with various incentive programs, project closeout
activities, final payment application requests, providing all necessary personnel to management
the construction of the project.
Additional work may be required over and above that level, and will be negotiated as necessary.
CONTENTS OF PROPOSAL SUBMITTAL
At a minimum, each proposal shall include the following items:
1. Signed and Completed Proposal & Award Page
2. Summary of Experience, Available Equipment, and Personnel - See Proposal Format,
below
3. Narrative of Understanding of Service
4. Listing of any identified Subcontractors and their locations
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5. Cost for Services - in separate envelope
PROPOSAL FORMAT
Your firm's response to this RFP should be arranged in the following format:
SECTION ONE: Firm Information (2 pages max)
Firm Profile / History
Key Personnel
Description of In-House Services (including both management and self-
performed trades)
SECTION TWO: Project Description & Firm Experience
State your firm's understanding and description of the project.
Identify three similar projects that your firm has completed in the last 5
years. Include a brief description of the project, its proposed and final
costs.
SECTION THREE: Project Team
An organizational chart identifying the project personnel and experience
Include team resumes and individual references for relevant projects
SECTION FOUR: Project Schedule
Provide a Master Schedule showing Pre-construction activities, with an
emphasis on preconstruction leadership, including estimating and delivery
methodologies.
SECTION FIVE: Construction Logistics Plan
Provide a Site Logistics Plan indicating construction staging, deliveries,
safe separation of existing campus activities.
SECTION SIX: Construction Management Services
Provide a listing and description of the services your firm will provide for
the project during both the Pre-construction and Construction phases
SECTION SEVEN: Construction Management Cost & Fee Schedule
List and delineate costs for the following:
A. Pre-Construction Services including but not limited to the
involvement and extent of management, estimating, project
planning and scheduling.
B. Construction Services including but not limited to the following:
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a. CM Fee, OH&P, clearly identifying the involvement and
extent of management personnel.
b. Change Order Mark-up, clearly identify the cost
percentage that will be used for changes to the scope, after
the bidding is complete. Include itemized mark-up
percentage separately for self-performed work and for
subcontracted work.
c. Fixed General Conditions, clearly identifying the
approximate cost per month for your firm, for your staff,
supervision and site costs. Refer to list below of what is
covered as a general condition cost. Provide an itemized list
and add accordingly. Note if any of these will be provided
as part of the CM management fee.
d. Reimbursable Costs, clearly list all expected reimbursable
costs and their estimated values per month.
EVALUATION
Staff will review the submitted proposals and make a recommendation to the City Commission
for award based on the current purchasing policies of the City. The city does provide an
incentive for businesses located in the City and within the County of Muskegon.
The following points will be used as scoring criteria of the proposals submitted; (40)
Qualifications of Team, (30) Understanding of Service, (20) Priced Proposal, (10) Location.
Factors considered in the selection process are, but not necessarily limited to, the following:
- Demonstration of abilities to estimate and meet project budgets.
- Demonstration of ability to produce an agreeable project delivery methods and adherence
to a schedule.
- Demonstration of abilities to successfully coordinate construction activity and all site
logistics, phasing, safety and security requirements.
- Qualifications of the proposed project team, and their alignment with project
requirements.
- Qualifications and capabilities of the proposed pre-construction lead, project manager
and field superintendent.
- Similar project experience, specifically with civic / community-focused projects
- Demonstration of practices, both internal corporate and community based, that promote
and encourage on-site worker diversity and current policies and practices addressing
discrimination and equal opportunity.
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SCHEDULE FOR AWARD
It is anticipated that the Preconstruction activities will begin immediately upon award.
Issue RFP ................................................................ .........June 17, 2026
Proposal Due Date .................................................. .........June 30, 2026 (2:00 PM)
City Commission Consideration and Award of Bids .........July 14, 2026
Preconstruction Services..........................................July 2026 - August 2026
Construction Work Period ....................................... .........August 2026 - December 2027
INSURANCE REQUIRMENTS
The Bidder will be required to comply with the following insurance and indemnity requirements
BEFORE ANY AGREEMENTS CAN BE EXECUTED:
a. Hold Harmless Agreements: To the fullest extent permitted by law, Consultant agrees to
defend, pay on behalf of, indemnify, and hold harmless the City, its elected and appointed
officials, employees, volunteers and others working on behalf of the City against any and
all claims, demands, suits, or loss, including any costs connected therewith, and for any
damages which may be asserted, claimed or recovered against or from the City, its
elected and appointed officials, employees, volunteers, or others working on behalf of the
City, by reason of personal injury, including bodily injury and death, property damage,
including loss of use thereof, and/or the effects of or release of toxic and/or hazardous
material which arises out of or is in any way connected or associated with this contract.
The obligation to defend and hold harmless extends to Consultant's employees, agents,
subcontractors, assigns and successors.
b. Consultant Insurance Requirements: Consultant shall not commence work under this
contract until obtaining the insurance required under this paragraph. All coverage shall
be with insurance companies licensed and admitted to do business in the State of
Michigan and Best Rated A VIII. All coverage shall be with insurance carriers
acceptable to the City.
.
c. Workers' Compensation Insurance: The Consultant shall procure and maintain during the
life of this contract, Workers' Compensation Insurance, including Employer's Liability
coverage, in accordance with all applicable Statutes of the State of Michigan.
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