Street Materials

Location:	Texas
Posted:	Aug 5, 2026
Due:	Aug 25, 2026
Agency:	Donna city
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Solicitation No:	RFB 2026-009
Publication URL:	To access bid details, please log in.

Attachment Preview

Request for Bids

The City of Donna hereby requests sealed bids for the following:

 HOTMIX

 COLDMIX

 FIELD SAND

 FLEXIBLE BASE

 OIL BASE SS1

 CONCRETE

STREET MATERIALS

Sealed bids addressed to the City of Donna Public Works Department will be accepted at the City Hall

Secretary's Office, 307 South 12th Street, Donna, Texas 78537, until 2:00 p.m. on Tuesday, August 25, 2026, at

which time they will be publicly opened and read aloud. Please clearly mark the outside of the envelope:

"SEALED BID."

STREET MATERIALS: HOTMIX, COLDMIX, FIELD SAND, FLEXIBLE BASE, OIL BASE SS1, CONCRETE

/ RFB NO:2026-009

Potential bidders are advised that bid documents may be downloaded from the City of Donna website at

www.cityofdonna.org or obtained from the City of Donna City Hall Purchasing Office, 307 South 12th Street,

Donna, Texas 78537. For additional information, please call (956) 464-3314. Bidders are responsible for

obtaining all information necessary to prepare and submit a responsive bid.

All questions regarding this Request for Bids (RFB) shall be submitted to purchasing@cityofdonna.org . Please

reference the applicable bid number and bid title in all correspondence. Electronic bids will not be accepted.

The City of Donna reserves the right to reject any or all bids, waive any informalities or irregularities, and accept

the bid determined to be in the best interest of the City. The City further reserves the right to hold all bids for a

period of thirty (30) days following the bid opening for the purpose of reviewing bids and evaluating bidder

qualiﬁcations prior to award. Bids received after the speciﬁed date and time will not be accepted.

CITY OF DONNA

SOLICITATION FOR BID

STREET MATERIALS / RFB NO.: 2026-009

INSTRUCTIONS TO BIDDER

IT IS THE INTENT OF THESE SPECIFICATIONS TO DESCRIBE AND GOVERN THE PURCHASE PRICE OF

STREET MATERIAL REQUESTED. PROSPECTIVE BIDDERS ARE TO FILL THE FOLLOWING BLANK FORMS

AND SUBMIT WITH THEIR BID.

MINIMUM SPECIFICATIONS:

1. Bids shall be submitted on the forms provided by the City of Donna and enclosed in a sealed

envelope clearly marked with the RFB number and title. All required forms must be

completed in their entirety. Bids must be received by the City of Donna prior to the date and

time specified for the bid opening. Late bids will not be accepted and will be returned

unopened. Bids that are not properly identified or that fail to comply with the requirements

of this RFB may be rejected or deemed non-responsive.

2. Bid MUST give full firm name and address of respondent and be manually signed. Failure to

do so will disqualify your Bid. Person signing Bid must show title or AUTHORITY TO BIND

HIS/HER FIRM IN A CONTRACT. Firm name and authorized signature must appear on each

page that calls for this information.

3. Bid CANNOT be altered or amended after opening time. Alterations made before opening

time must be initialed by bidder guaranteeing authenticity. No Bid may be withdrawn after

opening time without acceptable reason in writing and only after approval by the City of

Donna.

4. Quantities shown are approximate based on projected usage. It is specifically

understood that these quantities may change without adjustment to the unit price. Prices

quoted shall prevail for a period of 90+ days with purchases as needed, starting on the day of

the first Purchase Order.

5. It is the responsibility of the Supplier to verify that the materials meet specifications. Failure

to do so or failure of the product itself will be cause to cancel all existing or pending order.

The City of Donna reserves the right to request demonstrations and samples of the materials

at the City's discretion to confirm the quality. All materials under these specifications shall

be new and unused. Any deviation from these instructions will be subject to Bid cancellation.

6. In order for the City to meet its needs, it is understood that during the period of the contract,

should the successful bidder be unable to supply the product, the City reserves the right to

obtain the product from available sources.

7. Bids shall be analyzed on a total dollar value and what is most advantageous to the City and

will be awarded on an item per item basis.

8. It shall be the legal obligation of the bidder during the term of the contract, to notify the

Purchasing Office of any price decrease in the market and accordingly, reduced prices will

be in effect with appropriate documentation as described above.

9. The bidder agrees to indemnify and hold harmless the City of Donna from all suits and actions

of every nature and description brought against, for or on account of the use of patented

appliances, products or processes. Awarded bidder/vendor shall pay all royalties and

charges which are legal and equitable. Evidence of such payment or satisfaction shall be

submitted upon request from Purchasing Office, as a necessary requirement in connection

with the final estimate for payment in which such patented appliance, products or processes

are used.

10. Bidder shall carefully examine the Bid forms, requirements/specifications, and instructions

to bidders. Should the bidder find discrepancies in, or omissions from Bid forms,

specifications or other documents, or should he/she be in doubt as to their meaning, he/she

should at once notify the City of Donna Procurement Specialist (956)464-3314 and obtain

clarification by addendum prior to submitting any Bids.

11. Addenda and Interpretations:

No Interpretations of the meaning of the specifications or other pre-bid documents will be

made orally to any bidder. Every request for such interpretation should be in writing

addressed to the City of Donna, ATTN: City Secretary, 307 S 12TH Street, Donna, Texas 78537,

and to be given consideration must be received at least seven (7) days prior to the date fixed

for the opening of bids. Any and all such interpretations and any supplemental instruction

will be in the form of written addenda for specifications which, if issued, will be mailed/faxed

or e-mailed (at the respective addressed furnished for such purposes), not later than three

(3) days prior to the date fixed for the opening of bids. Failure of any bidder to receive any

such addenda or interpretation shall not relieve such bidder from any obligation under his bid

as submitted. All addenda so issued shall become part of the contract documents.

12. The City of Donna reserves the right to refuse and reject any or all Bids and to waive any or all

informalities or technicalities and to accept the Bid to be the best and most advantageous to

the City and to hold the Bids for a period of thirty (30) days without taking action. Bids

submitted past the aforementioned date and time will not be accepted. NO ELECTRONIC

BIDS WILL BE ACCEPTED.

13. Notice to Awarded Vendors: In 2015, the Texas Legislature adopted House Bill 1295, which

added section 2252.908 of the Government Code. This new law states that a governmental

entity or state agency may not enter into certain contracts with a business entity unless the

business entity submits a disclosure of interested parties to the governmental entity or state

agency at the time the business entity submits the signed contract to the governmental entity

or state agency. The law applies only to a contract of a governmental entity or state agency

that either (1) requires an action or vote by the governing body of the entity or agency before

the contract may be signed or (2) has a value of at least $1 million.

14. In connection with this RFB, interested Bidders shall direct all questions and

communications regarding this RFB by email to purchasing@cityofdonna.org . Contact with

any City employee, official, or representative other than the Procurement Specialist

concerning this RFB may be grounds for disqualification from the solicitation process.

CITY OF DONNA

STREET MATERIALS

BID AGREEMENT FORM

The

(bidder), having read the speciﬁcations, proposes to

furnish Street Materials in noted quantities, for the full and ﬁrm agreed price and within a favorable delivery

time, in full compliance with the speciﬁcations.

Respectfully submitted this

day of

, 2026

The undersigned aﬃrms that they are duly authorized to execute this price agreement / contract, that this

company, corporation, ﬁrm, partnership or individual has not prepared this bid in collusion with any other

bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been

communicated by the undersigned nor by any employee or agent to any other person engaged in this type

of business prior to the oﬃcial opening of this bid.

Company Name:

Address:

City/State/Zip:

Phone Number:

Authorized Signature:

Fax Number:

Title:

Print Name

E-mail

Street Materials / RFB No.: 2026-009

LINE

ITEM

DESCRIPTION

QUANTITY

UNIT OF

MEASURE

UNIT COST

FROM

PLANT

UNIT COST

DELIVERED

HOT MIX

6,000

TONS

COLD MIX

1,000

TONS

FLEX BASE-

CALICHE

5,500

TONS

FIELD SAND

1,500

TONS

OIL BASE SS1

2,000

GALLONS $

4000 PSI

CONCRETE

1,500

PCY

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	RFB 2026-009
Bid Title:	Street Materials
Category:	Street Materials
Status:	Open

Street Materials

Attachment Preview

See also