Furnishing Water & Wastewater Chemicals

BID CONTRACT DOCUMENTS
FOR
BID FILE 26-10
FURNISHING OF
WATER AND WASTEWATER CHEMICALS
City of Northport, Alabama
Mayor
Dale Phillips
Council President
Jamie Dykes
Council
Woodrow Washington III
Turnley Smith
Jamie Conger
Danny Higdon
City Administrator
Terra Tubbs
Director of Utilities
John Powell Webb, P.E., CFM
Prepared By:
Utilities Department
Northport, Alabama
July 13, 2026
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ADVERTISEMENT FOR BIDS
City of Northport, Alabama
Bid File Number 26-10
FURNISHING OF WATER & WASTEWATER CHEMICALS
Separate sealed bids for the Furnishing of Water & Wastewater Chemicals will be received by THE CITY OF
NORTHPORT at the Utilities Building located at 3521 3rd Street South until 9:00 a.m. (local time), August 20, 2026 and
then at said office publicly opened and read aloud.
The bid will consist of furnishing Water & Wastewater Chemicals. Bids may not be withdrawn for thirty (30) days from the
date of the bid opening.
The Contract Documents may be examined and obtained at the Utilities Building, located at 3521 3rd Street South, Northport,
Alabama 35476 or by contacting us at 205-342-3636.
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CITY OF NORTHPORT
UTILITIES
3521 3rd STREET SOUTH
DEPARTMENT
NORTHPORT, ALABAMA 35476
BID NO:
FURNISHING OF WATER & WASTEWATER CHEMICALS
26-10
Page 3 BIDS WILL BE OPENED AT 9:00 A.M. ON 08/20/26 AT THE UTILITIES ISSUE
of BUILDING LOCATED AT 3521 3RD STREET SOUTH, AND MAY NOT BE DATE:
11 Pages WITHDRAWN FOR THIRTY (30) DAYS AFTER SUCH DATE. 07/13/26
COUNCIL MEMBERS MAYOR CITY ADMINISTRATOR
TURNLEY SMITH DALE PHILLIPS TERA TUBBS
WOODROW WASHINGTON III
JAMIE CONGER DIRECTOR OF UTILITIES
JAMIE DYKES JOHN POWELL WEBB, P.E.
DANNY HIGDON
SECTION A - GENERAL CONDITIONS
1. PREPARATION OF BIDS
Bids will be prepared in accordance with the following:
(a) All bid submittals must be on the enclosed bid forms (see Section C) and all spaces for bid prices
shall be filled in ink or typewritten.
(b) All information required by the Bid form shall be furnished. The bidder shall print or type his name and manually sign the
Bidders Response Form.
(c) Unit prices shall be shown and where there is an error in extension of price, the unit price shall govern.
(d) Proposed delivery time must be shown and shall include Sundays and holidays.
(e) Bidder will not include federal taxes nor State of Alabama sales, excise, and use taxes in bid prices, as the City is exempt from
payment of such taxes. An exemption certificate will be signed where applicable upon request.
(f) Bidders shall thoroughly examine the drawings, specifications, schedule, instructions and all other contract documents.
(g) Bidders shall make all investigations necessary to thoroughly inform themselves regarding plant and facilities for delivery of
material and equipment as required by the bid conditions. No plea of ignorance by the bidder to make the necessary
examinations and investigations, or failure to fulfill in every detail the requirements of the contract documents, will be accepted
as a basis for varying the requirements of the City or the compensation to the vendor.
(h) Bidders are advised that all City Contracts are subject to all legal requirements provided for the Purchasing ordinance and/or
State and Federal Statutes.
2. DESCRIPTION OF SUPPLIES
(a) Any manufacturer's names, trade names, brand name, or catalog numbers, weights, and other information used in specifications
are for the purpose of describing and establishing general quality levels. SUCH REFERENCES ARE NOT INTENDED TO
BE RESTRICTIVE. Bids will be considered for any brand, which meets the quality of the specifications listed for any items.
(b) Bidders are required to state exactly what they intend to furnish, otherwise they shall be required to furnish the items as
specified.
(c) Bidders will submit, with their proposal, data necessary to evaluate and determine the quality of the items(s) they are bidding.
3. SUBMISSION OF BIDS
(a) Bids and changes thereto shall be enclosed in sealed envelopes addressed to John Powell Webb, P.E., Director of Utilities,
3521 3rd Street South, Northport, Alabama 35476. The name and address of the bidder, the bid file number, the date and hour
of the bid opening and the material or service bid on shall be placed on the outside of the envelope.
(b) Bids must be submitted on the forms furnished. Telegraphic bids will not be considered.
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4. REJECTION OF BIDS
(a) The City may reject a bid if:
1. The bidder misstates or conceals any material fact in the bid, or if,
2. The bid does not strictly conform to the law or requirement of bid, or if,
3. The bid is conditional, except that the bidder may qualify his bid for acceptance by the City on an "all or none" basis,
or a "low item" basis. An "all or none" basis bid must include all items upon which bids are invited.
(b) The City may, however, reject all bids whenever it is deemed in the best interest of the City. The City may also waive any
minor informalities or irregularities in any bid.
5. WITHDRAWAL OF BIDS
(a) Bids may not be withdrawn after the time set for the bid opening for a period of time of one (1) year.
(b) Bids may be withdrawn prior to the time set for the bid opening.
6. LATE BIDS OR MODIFICATIONS
(a) Bids and modifications received after the time set for the bid opening will not be considered.
(b) Modifications in writing received prior to the time set for the bid opening will be accepted.
7. CLARIFICATION OR OBJECTION TO BID SPECIFICATIONS
(a) If any person contemplating submitting a bid for this contract is in doubt as to the true meaning of the specifications or other
bid documents of any part thereof, he may submit to the Director on or before five (5) DAYS PRIOR TO scheduled opening a
request for clarifications. All such request for information shall be made in writing the person submitting the request will be
responsible for its prompt delivery. Any objection to the specifications and requirements, as set forth in this bid, must be filed
in writing with the Director on or before five (5) days prior to scheduled opening.
8. DISCOUNTS
(a) Bidders may offer a cash discount for prompt payment; however, such discounts shall NOT be considered in determining the
lowest net cost for bid evaluation purposes. Bidders are encouraged to reflect cash discounts in the unit prices quoted.
(b) In connection with any discount offered, time will be computed from the date of receipt of supplies or services or from the date
a correct invoice is received, whichever is the later date. Payment is deemed to be made on the date of mailing of the check.
9. SAMPLES
(a) Samples, when required, must be submitted within the time specified at no expense to the City of Northport. If not destroyed
or used during testing, samples will be returned upon request at the bidder's expense. Each individual sample must be labeled
with bidder's name and manufacturer's brand name and number.
10. AWARD OF CONTRACT
(a) The contract will be awarded to the lowest responsible bidder based upon the following factors: quality, conformity with
specifications; purpose for which required; terms of delivery; transportation charges; dates of delivery.
(b) The City reserves the right to accept and award item by item, and/or by group, or in the aggregate, unless the bidder qualifies
his bid by specified limitations as set forth in paragraph 4(a)3 of these specifications.
(c) If two or more bids received are for the same total amount or unit price, quality and service being equal, the contract shall be
awarded to a local bidder.
(d) Prices quoted must be FOB "Freight on Board" Northport with all transportation charges prepaid unless otherwise specified in
the Invitation to Bids.
(e) A written award of acceptance (Purchase Order), mailed or otherwise furnished to the successful bidder shall result in a binding
contract.
11. DELIVERY
(a) Deliveries are to be FOB Destination unless otherwise specified in the Invitation to Bids.
(b) Deliveries are to be made during regular business hours, Monday through Friday 7:00 a.m. to 3:00 p.m., local time.
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12. CONDITION OF MATERIALS AND PACKAGING
(a) All items furnished must be new and free from defects. No others will be accepted under the terms and intent of this bid. All
containers shall be new and suitable for storage or shipment, and price bid shall include standard commercial packaging.
13. CLAIMS
(a) Successful bidder(s) will be responsible for making any and all claims against carriers for missing or damaged items.
14. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS
(a) Bidders shall comply with all local, state, and federal directives, orders and laws as applicable to this bid and subsequent
contract(s).
15. PROVISION FOR OTHER AGENCIES
(a) Unless otherwise stipulated by the bidder, the bidder agrees when submitting his bid to make available to all City agencies,
departments, and in-county municipalities the bid prices he submits, in accordance with the bid terms and conditions, should
any said department, agency, or municipality wish to buy under this proposal.
16. COLLUSION
(a) The bidder, by affixing his signature to this proposal, agrees to the following: "Bidder certifies that his bid is made without
previous understanding, agreement, or connection with any person, firm, or corporation making a bid for the same items and
is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action".
17. VARIANCE IN CONDITIONS
(a) Any and all special conditions and specifications attached hereto, which vary from General Conditions, shall have precedence.
SECTION B - SPECIAL CONDITIONS
1. LENGTH OF CONTRACT
(a) This request is for the establishment of Chemicals for a 12-month period beginning October 1, 2026 and ending
September 30, 2027. Chemicals shall be delivered FOB destination with freight paid by the successful bidder and/or
bidders.
2. REQUESTS FOR CLARIFICATION
(a) Any questions concerning this request should be directed to Mr. Adam Holloway, Water Plant Superintendent, at (205)333-
3017, or Mr. Terry West, Wastewater Treatment Plant Superintendent, at (205)752-5907, between the hours of 8:00 a.m. and
3:30 p.m. local time, Monday through Friday.
3. BONDS
(a) A bid bond is not required.
4. DELIVERY
(a) Delivery must be made to the specified plant on the exact date and time specified with each purchase toward the blanket
purchase order.
(b) A blanket purchase order for each chemical will be issued to the lowest acceptable bidder against which releases for shipments
to the water treatment plant/wastewater treatment plant will be made as the requirement arises.
(c) Shipment request shall be transmitted by telephone. The city will provide as much advanced notice as possible (usually more
than seven days in advance of the desired delivery date): however, the supplier must maintain readiness to make shipment
within 48 hours following any request of shipment.
(d) Each shipment of lime, fluoride and alum (i.e. bulk chemicals) shall be weighed on a truck scale certified by the State Bureau
of Weights and Measures from the state from which the product is loaded and certified copy of the weight ticket(s) shall
accompany each delivery showing gross, net, and tare weights.
(e) Each shipment of hydrofluosilicic acid, sodium hypochlorite, and sodium hydroxide shall have a copy of the laboratory analysis
reflecting the percentage of the H2SiF6, NaOCL, and NaOH assay, for that particular shipment, at the time of delivery.
(f) Samples may be taken for analysis at the time of delivery.
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(g) If a bidder is submitting proposals for more than one chemical, separate prices shall be listed for each chemical.
(h) Each bid must be placed in the appropriate place on the Bidders Response Form.
(i) Any breach of specifications or contract will result in one written warning. The second such infraction shall terminate the
contract.
(j) Alternate Bids will not be accepted unless written approval by the City of Northport is granted 10 days prior to bid opening.
5. REQUIREMENTS
(a) Bidder will be required to obtain and maintain a City of Northport Business License upon being awarded bid.
**IF A BID TABULATION IS DESIRED, PLEASE ENCLOSE A SELF-ADDRESSED STAMPED ENVELOPE
WHEN SUBMITTING BID PROPOSAL, IF MORE CONVENIENT, TABULATIONS ARE AVAILABLE FOR
PICK-UP OR THROUGH EMAIL BY REQUEST AFTER FINAL AWARD.
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SECTION C - SPECIFICATIONS
ITEM # 1 - LIQUID ALUMINUM SULFATE
The material shall conform to AWWA specification B403-98 or the latest revisions thereof for Commercial Liquid Aluminum Sulfate.
It is to be shipped as needed in stainless steel tank truck loads of approximately 4,500 gallons per load. Each shipment shall contain
water-soluble aluminum of not less than 4.23% as Al or 8.0% as Al2O3. A Certificate of Analysis showing the percentage of Al2O3 must
accompany bills of lading for each shipment. A certified weight ticket showing gross, net, and tare weights shall accompany each
shipment. Aluminum Sulfate solution shall be clear, water white to light amber liquid. It shall meet the following chemical and physical
qualities:
*Bidder MUST perform jar testing at the Water Treatment Plant or provide sample for testing before August 15, 2025. The jar
test results will be analyzed by the WTP Superintendent and MUST fall within the current treatment parameters. Bidders who
fail to follow this guideline will not be considered a Responsible Vendor.
All Liquid Aluminum Sulfate must be double filtered and not have turbidity above 5.0 NTU.
Estimated annual use - Two hundred eighty-five (285) tons.
Two (2) inch Weco fast coupling and fifty (50) feet of hose required for delivery.
The time of delivery shall be between 8:00 a.m. and 3:00 p.m. local time on the date requested for delivery.
*Bid must be submitted in DRY TONNAGE ONLY.
ITEM # 2 - HYDROFLUOSILICIC ACID
The material shall conform to AWWA specifications B703-94 or the latest revisions thereof for Hydrofluosilicic Acid. It is to be shipped
as needed in tank truck loads of approximately 4,500 gallons per load each at a solution strength approximately 18% to 23%
Hydrofluosilicic Acid. Actual laboratory analysis of percentage of H2SiF6 must accompany bills of lading for each shipment.
Estimated annual use - Twenty-eight (28) tons.
Quantity per delivery - Tank Truck Load.
The time of delivery shall be between 8:00 a.m. and 3:00 p.m. local time on the date requested for delivery.
ITEM # 3 - BULK HYDRATED LIME
The material shall conform in all respects to the AWWA specification B202-93 for Hydrated Lime or the latest revisions thereof.
Estimated annual use - Ninety (90) tons.
Quantity per delivery - One thousand (1,000) cubic feet maximum.
Package - Bulk
The time of delivery shall be between 8:00 a.m. and 3:00 p.m. local time on the date requested for delivery.
Truck shall be capable of pumping the material off and into our storage bins without chemical spilling. The company receiving the bid
shall be responsible for any chemical spill cleanup.
A four (4) inch Weco Fast Coupling and fifty (50) feet of hose are required for delivery.
ITEM # 4 - PHOSPHATE
The material shall be equal to Quanti-Chem-436 Polyphosphate-Orthophosphate. Material to be used in the water line to stop corrosion.
Total Estimated Annual Use - Nine thousand (9,000) gallons.
Quantity per delivery - 1,500 gallons.
Package - Tank Truck.
The time of delivery shall be between 8:00 a.m. and 3:00 p.m. local time on the date requested for delivery.
Truck shall be capable of pumping the material off and into our storage tank without chemical spilling. The company receiving the bid
shall be responsible for any chemical spill cleanup.
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ITEM # 5 - CALCIUM HYPOCHLORITE
The material shall be AWWA B300-92, Standard for Hypochlorites or the latest revision thereof. Type and Grade - Calcium
Hypochlorite, a granular material containing 65-70% available chlorine.
Total Estimated Annual Use - One (1) ton.
Package - Approved 100 lb. drums.
Quantity per shipment - Ten (10) containers.
The time of delivery shall be between 8:00 a.m. and 3:00 p.m. local time on the date requested for delivery.
ITEM # 6 - POLYMER
The material shall be equivalent to ZetaFLOC 107 Cationic Emulsion Polymer. Mixture to be used in the dewatering process of sludge
prior to disposal. Bidder must provide 5-gallon sample to be tested and approved prior to bid opening, so the performance of the product
can be certified.
COLOR - Viscous Liquid, Milky
Total Estimated Annual Use - Thirty thousand (30,000) pounds
Package - 2,300lb. tote
Quantity per shipment - One (1) 2,300lb. tote
The time of delivery shall be between 8:00 a.m. and 3:00 p.m. local time on the date requested for delivery.
ITEM # 7 - SODIUM HYPOCHLORITE
The material shall meet AWWA B300-92, Standard for Hypochlorites or the latest revision thereof. Type and Grade-Sodium
Hypochlorite (NaOCL), a clear light-yellow liquid containing 160 g/L available chlorine (16%).
Total estimated annual use - 20,000 gal. (Approximately 4 Tank Loads)
Package - Bulk
Quantity per shipment - Tank Truck Load
The time of delivery shall be between 8:00 a.m. and 3:00 p.m. local time on the date requested for delivery.
ITEM # 8 - SODIUM BISULFITE
The material shall be a liquid with an available SODIUM BISULFITE range of 40% from a random analysis.
Total estimated annual use - 8,000 gallons
Quantity per delivery - 4,000 gallons
Package - Tank Truck
The time of delivery shall be between 8:00 a.m. and 3:00 p.m. local time on the date requested for delivery.
Truck shall be capable of pumping the material off and into our storage tank without chemical spilling. The company receiving the bid
shall be responsible for any chemical spill cleanup.
A two (2) inch Weco Fast Coupling and fifty (50) feet of hose are required for delivery.
ITEM # 9 - BAG HYDRATED LIME
The material shall conform in all respects to the AWWA specifications B202-93 for Hydrated Lime or the latest revisions thereof.
Total estimated annual use - Two (2) tons
Quantity per delivery - 1 ton
Package - 50 lb. bags
The time of delivery shall be between 8:00 a.m. and 3:00 p.m. local time on the date requested for delivery.
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ITEM # 10 - SODIUM PERCARBONATE (SODIUM CARBONATE PEROXYHYRATE)
The material to be used in the aeration process of activated sludge prior to increase O2.
Equivalent Hydrogen Peroxide Content - 27.5%
COLOR - White granular powder
DENSITY - Approximately 59-75 lbs/cubic foot
pH OF 1% SOLUTION- 10.4-10.6
Total estimated annual use - three (3) tons
Quantity per delivery - 40 bags
Package - Approved 55 lb. bags
The time of delivery shall be between 8:00 a.m. and 3:00 p.m. local time on the date requested for delivery.
ITEM #11 - LIQUID SODIUM HYPOCHLORITE - WATER TREATMENT PLANT
The material shall conform to AWWA Specifications B300-04 or the latest revisions thereof for Li quid Sodium Hypochlorite.
Liquid Sodium Hypochlorite is a direct additive used in the treatment of potable water. The material shall be certified as suitable for
contact with or treatment of drinking water by an accredited certification organization in accordance with ANSI/NSF Standard 60,
Drinking Water Treatment Chemicals - Health Effects. Evaluation shall be accomplished in accordance with requirements that are no
less restrictive than those listed in ANSI/NSF Standard 60. Certification shall be accomplished by a certification organization accredited
by the American Standards Institute.
It is to be shipped as needed in suitably lines and thoroughly cleaned tank trucks of approximately 5,000 gallons per load at a solution
of not less than 100 grams/Liter or 12 trade percent available chlorine.
Actual laboratory analysis of percentage of NaOCl must accompany bills of lading for each shipment. A certified weight ticket showing
gross, net and tare weights shall accompany each shipment.
Two (2) inch Weco fast coupling and fifty (50) feed of hose required for delivery.
The time of delivery shall be between 8:00 a.m. and 3:00 p.m. local time on the date requested for delivery.
Page 9 of 11

BIDDERS RESPONSE FORM
CITY OF NORTHPORT
WATER & WASTEWATER CHEMICALS BID
BID FILE NO: 26-10
MESSAGE TO BIDDER: Please review NOTE: By signing this contract, the contracting parties affirm, for the duration of
your bid documents for accuracy, the agreement, that they will not violate Federal Immigration Law or knowingly
completeness, required documentation, and employ, hire for employment, or continue to employ an unauthorized alien within
necessary signatures before submitting. the state of Alabama. Furthermore, a contracting party found to be in violation of
Please label the outer mailing/shipping this provision shall be deemed in breach of the agreement and shall be responsible
package with the bid information as directed. for all damages resulting therefrom.
COMPANY NAME: _____________________ ________________________________________________________________
BIDDER'S NAME AND TITLE: __________________________________________________________________________
BIDDER'S COMPLETE ADDRESS: ______________________________________________________________________
_______________________________________________________________________________________________________
BIDDER'S COMPLETE PHONE NUMBER: _______________________________________________________________
BIDDER'S EMAIL ADDRESS: ___________________________________________________________________________
BIDDER'S SIGNATURE: ________________________________________________________________________________
PRICE PER PRICE PER
ITEM PRICE PER TON NOTES
LB GALLON
# 1 - Liquid Aluminum Sulfate (Dry Weight) ----------------- $ ______/ton (dry) -----------------
# 2 - Hydrofluosilicic Acid $ _______/lb $ _______/ton $ _______/gal
# 3 - Bulk Hydrated Lime $ _______/lb $ _______/ton $ _______/gal
# 4 - Phosphate $ _______/lb $ _______/ton $ _______/gal
# 5 - Calcium Hypochlorite $ _______/lb $ _______/ton $ _______/gal
# 6 - Polymer $ _______/lb $ _______/ton $ _______/gal
# 7 - Sodium Hypochlorite $ _______/lb $ _______/ton $ _______/gal
# 8 - Sodium Bisulfite $ _______/lb $ _______/ton $ _______/gal
# 9 - Bag Hydrated Lime $ _______/lb $ _______/ton $ _______/gal
# 10 - Sodium Percarbonate $ _______/lb $ _______/ton $ _______/gal
# 11 - Liquid Sodium Hypochlorite - WTP $ _______/lb $ _______/ton $ _______/gal
Awarded bidder(s) may be required to obtain a City of Northport business license in order to provide goods and/or services in response
to this bid and subsequent contract(s). Inquiries regarding business license requirements should be directed to the City's Finance
Department at (205)339-7000. Failure to obtain and maintain required city business license(s) may result in rescinding of bid award
and contract termination.
FAILURE TO COMPLETE ALL OF THE ABOVE WITH AN AUTHORIZED SIGNATURE MAY SUBJECT BID TO REJECTION.
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