Title: Provide Maintenance Support Services

Solicitation
Richland County School Number RFQ - 2026.025
District One Date Issued May 28, 2026
Procurement
Officer Brittany Green
REQUEST FOR QUALIFICATIONS Phone 803-231-7052
E-mail Brittany.green@richlandone.org
Address
DESCRIPTION: "Provide Maintenance Support Services "
The Term "Offer" Means Your "Bid" or "Proposal"
SUBMIT OFFER BY (Opening Date/Time): JUNE 18, 2026 / 2:00 PM (ET)
OFFERORS MAY ATTEND OPENING: JUNE 18, 2026 / 2:00 PM (ET)
NUMBER OF COPIES TO BE SUBMITTED: One (1) Original Signed, and One (1) USB/Electronic Copy (PDF Format)
QUESTIONS MUST BE RECEIVED BY: JUNE 10, 2026 / 5:00 PM (ET) via email to Brittany.green@richlandone.org
Offers must be submitted in a sealed package. The Solicitation Number and Opening Date must appear on the package exterior.
SUBMIT SEALED OFFER TO THE FOLLOWING ADDRESS:
201 Park St.
Columbia, SC 29201
ATTN: Brittany Green
CONFERENCE TYPE: PRE-BID LOCATION: 201 PARK ST., COLUMBIA, SC
DATE / TIME: JUNE 9, 2026 @ 10:00 AM 29201
As appropriate, see "Conference - Pre-Bid/Proposal" & "Site Visit" provisions
AWARD& This solicitation, any amendments and award, will be posted at the following web address:
AMENDMENTS www.richlandone.org/procurement
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms
of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date
NAME OF OFFEROR (Full legal name of business submitting the offer)
OFFEROR'S TYPE OF ENTITY:
AUTHORIZED SIGNATURE
(Check one)
Small
(Person signing must be authorized to submit binding offer to enter contract on behalf of offeror Women
named above) Minority
TITLE (Business Title of person signing above) Other
(See provision entitled "Signing Your Offer")
PRINTED NAME (Printed name of person signing above)
Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified
as the offeror above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and
distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or a division of a larger entity
if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
STATE OF INCORPORATION (If Offeror is a corporation, identify the state of Incorporation.)
TAXPAYER IDENTIFICATION NO. (See "Taxpayer Identification Number" provision)
COVER PAGE (December 2017)
RFQ 2026.025

Richland County School District One
Request for Qualifications: Provide Maintenance Support Services (IDIQ)
PAGE TWO
(Return Page Two with your Offer)
HOME OFFICE ADDRESS (Address for offeror's home NOTICE ADDRESS (Address to which all procurement and contract
office / principal place of business) related notices should be sent.) (See "Notice" clause)
Area Code Number Extension Facsimile
E-mail Address
PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)
(See "Payment" clause) (See "Purchase Orders" and "Contract Documents" clauses)
Payment Address same as Home Office Address Order Address same as Home Office Address
Payment Address same as Notice Address (check only one) Order Address same as Notice Address (check only one)
ACKNOWLEDGEMENT OF AMENDMENTS
ACKNOWLEDGMENT Amendment Amendment Amendment Amendment Amendment Amendment Amendment Amendment
OF AMENDMENTS No. Issue Date No. Issue Date No. Issue Date No. Issue Date
Offeror acknowledges
receipt of amendment(s)
by number and its date
of issue.
See "Amendments to
Solicitation" Provision
DISCOUNT FOR PROMPT 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _______Calendar Days (%)
PAYMENT
See "Discount for Prompt
Payment" clause
PAGE TWO (December 2017) ****End of Page Two****
RFQ IDIQ 2026.025 Page 2 of 50

Richland County School District One
Request for Qualifications: Provide Maintenance Support Services (IDIQ)
SOLICITATION OUTLINE
I. SCOPE OF SOLICITATION
II. INSTRUCTIONS TO OFFERORS
A. GENERAL INSTRUCTIONS
B. SPECIAL INSTRUCTIONS
III. SCOPE OF SERVICES / SPECIFICATIONS
IV. INFORMATION FOR OFFERORS TO SUBMIT
V. QUALIFICATIONS
VI. AWARD CRITERIA
VII. TERMS AND CONDITIONS
A. GENERAL
B. SPECIAL
VIII. FEE SCHEDULE
IX. APPENDIX TO SOLICITATION
***
RFQ IDIQ 2026.025 Page 3 of 50

Richland County School District One
Request for Qualifications: Provide Maintenance Support Services (IDIQ)
I. PURPOSE FOR SOLICITATION
The Request for Qualifications (RFQ) objective is to qualify firms to provide facility cleaning services
throughout the District.
MAXIMUM CONTRACT PERIOD - ESTIMATED: (DATES). [July 1, 2026 - June 30, 2031], Dates
provided are estimates only. Any resulting contract will begin on the date specified in the notice of award.
See clause entitled "Term of Contract - Effective Date/Initial Contract Period".
INITIAL CONTRACT PERIOD: The effective date of this contract is the first day of the maximum contract
period as specified on the final statement of award. The "initial term" of this agreement is one (1) year,
effective date with four (4) additional one-year options to extend. Regardless, this contract expires no
later than the last date stated on the final award statement.
OPTION TO RENEW: At the end of the initial term, and the end of each renewal term, this contract shall
automatically renew for a period of one year unless the contractor receives notice that the District elects
not to renew the contract at least thirty (30) days before the date of renewal. Regardless, this contract
expires no later than the last date on the final award statement.
During the annual renewal period, if the number of contractors awarded for any Lot falls below five (5), the
District reserves the right to solicit for additional contractors to submit qualifications for consideration under
this Indefinite Delivery/Indefinite Quantity (IDIQ) Request for Qualifications to always maintain five (5)
contractors during period of performance.
About Richland County School District One
Richland County School District One. Ideally located in the center of the Palmetto State and just a short
drive from the mountains and the beaches, Richland One is great place to learn, live, work and play.
Our District covers 482 square miles and encompasses urban, suburban and rural neighborhoods in
Columbia, South Carolina's capital city. With more than 21,000 students enrolled, Richland One is the
state's sixth-largest school district.
Recognizing that our students learn in different ways and have different interests, we offer an exciting
and challenging array of educational opportunities that include Montessori programs, International
Baccalaureate programs, visual and performing arts, foreign language, advanced academic
programs, robotics and aerospace education. Many of our programs serve as models for others across
the state and nation.
Richland One's long-standing tradition of excellence dates to the District's earliest beginnings in the late-
1800s. Year after year, our graduates leave our schools and go on to attend some of the nation's most
prestigious colleges and universities. The Richland One Class of 2023 received more than $77 million in
scholarships.
Our community consistently shows its commitment to nurturing educational excellence. Just walk into
any of our schools and you'll see evidence of the vigorous community support that our district enjoys.
Thanks to
Richland One voters, our students go to school in state-of-the-art facilities built new or renovated through
our Schools for the 21st Century bond construction program. Community members from all walks of life -
parents, retirees, elected officials, college students, business people, military, faith-based organizations
- also share their time and talents every day by serving as volunteers in our schools.
RFQ IDIQ 2026.025 Page 4 of 50

Richland County School District One
Request for Qualifications: Provide Maintenance Support Services (IDIQ)
Richland One is more than just a school district. We are a community of learners with one vision, one
mission and one common purpose - providing all of our students with a high-quality education.
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS (Modified)
CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND WILL
NOT BE USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE
FOLLOWING DEFINITIONS APPLY TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY
PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
BOARD means the Richland County School District One Board of School Commissioners or its
successor in interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint
venture, or any other legal entity.
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period
of performance, price, quantity, or other provisions of any contract accomplished by mutual agreement
of the parties to the contract.
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the
contractor to make changes which the clause of the contract titled "Changes," if included herein,
authorizes the Procurement Officer to order without the consent of the contractor. [11-35-310(9)]
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by
number. Offerors are cautioned that Amendments may modify information provided on the Cover Page.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal
are used interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably
with the term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To
Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover
Page, an amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any Amendments.
SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.
US or WE means the Richland County School District One
WORK means all labor, materials, equipment, services, or property of any type, provided or to be
provided by the Contractor to fulfill the Contractor's obligations under the Contract.
AMENDMENTS TO SOLICITATION (Modified) (a) This solicitation may be amended at any time prior
to opening. All actual and prospective bidder's should monitor the following web site for the issuance of
Amendments: www.richlandone.org (Procurement Information) (b) Bidders shall acknowledge receipt of
any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the
amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by
RFQ IDIQ 2026.025 Page 5 of 50

Richland County School District One
Request for Qualifications: Provide Maintenance Support Services (IDIQ)
submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation
is amended, then all terms and conditions which are not modified remain unchanged
AUTHORIZED AGENT (Modified): All authority regarding this procurement is vested solely with the
responsible Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the
only District official authorized to bind the District with regard to this procurement or the resulting contract.
AWARD NOTIFICATION: Notice regarding any award, cancellation of award, or extension of award will
be posted at the location and on the date specified on the Cover Page or, if applicable, the most recent
notice of extension of award. Should the contract resulting from this Solicitation have a total or potential
value more than one hundred thousand dollars, such notice will be sent electronically to all Offerors
responding to the Solicitation. Unless a written notice of intent to protest is timely filed pursuant to Section
11-35-4210(1)(b) or the award is otherwise suspended or canceled, the award will be effective on the
calendar day (including weekends and holidays) immediately following the seventh business day after
such notice is given.
BID / PROPOSAL AS OFFER TO CONTRACT (Modified): By submitting Your Bid or Proposal, You are
offering to enter into a contract with Richland County School District One. Without further action by either
party, a binding contract shall result upon final award. Any award issued will be issued to, and the contract
will be formed with, the entity identified as the offeror on the Cover Page. An offer may be submitted by
only one legal entity; "joint bids" are not allowed.
BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period specified on the
Cover Page, You must notify the Procurement Officer in writing.
BID IN ENGLISH & DOLLARS: Offers submitted in response to this solicitation shall be in the English
language and in US dollars, unless otherwise permitted by the Solicitation.
BOARD AS PROCUREMENT AGENT (Modified): The Procurement Officer is an employee of the District
pursuant to the District Procurement Code. Any contracts awarded as a result of this procurement are
between the Contractor and the District. The Board is not a party to such contracts and bears no liability
for any party's losses arising out of or relating in any way to the contract.
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION: GIVING FALSE, MISLEADING, OR
INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU SUBJECT TO
PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND
OTHER APPLICABLE LAWS.(a) By submitting an offer, the offeror certifies that-(1) The prices in this
offer have been arrived at independently, without, for the purpose of restricting competition, any
consultation, communication, or agreement with any other offeror or competitor relating to-(i) Those
prices;(ii) The intention to submit an offer; or (iii) The methods or factors used to calculate the prices
offered.(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror,
directly or indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid
solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by law;
and(3) No attempt has been made or will be made by the offeror to induce any other concern to submit
or not to submit an offer for the purpose of restricting competition. (b) Each signature on the offer is
considered to be a certification by the signatory that the signatory- (1) Is the person in the offeror's
organization responsible for determining the prices being offered in this bid or proposal, and that the
signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through
(a)(3) of this certification; or (2)(i) Has been authorized, in writing, to act as agent for the offeror's
principals in certifying that those principals have not participated, and will not participate in any action
contrary to paragraphs (a)(1) through (a)(3) of this certification [As used in this subdivision (b)(2)(i), the
term "principals" means the person(s) in the offeror's organization responsible for determining the prices
offered in this bid or proposal]; (ii) As an authorized agent, does certify that the principals referenced in
subdivision (b)(2)(i) of this certification have not participated, and will not participate, in any action
contrary to paragraphs (a)(1) through (a)(3) of this certification; and (iii) As an agent, has not personally
participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this
RFQ IDIQ 2026.025 Page 6 of 50

Richland County School District One
Request for Qualifications: Provide Maintenance Support Services (IDIQ)
certification.(c) If the offeror deletes or modifies paragraph (a)(2) of this certification, the offeror must
furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure.
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (Modified):
(a)(1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that- (i) Offeror
and/or any of its Principals-(A) Are not presently debarred, suspended, proposed for debarment, or
declared ineligible for the award of contracts by the District or any local, state or federal agency; (B) Have
not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered
against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state
antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen
property; and (C) Are not presently indicted for, or otherwise criminally or civilly charged by a
governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this
provision. (ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts
terminated for default by the District or any federal, state, or local entity. (2) "Principals," for the purpose
of this certification, means officers; directors; owners; partners; and, persons having primary
management or supervisory responsibilities within a business entity (e.g., general manager; plant
manager; head of a subsidiary, division, or business segment, and similar positions). (b) Offeror shall
provide immediate written notice to the Procurement Officer if, at any time prior to contract award, Offeror
learns that its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances. (c) If Offeror is unable to certify the representations stated in paragraphs (a) (1),
Offeror must submit a written explanation regarding its inability to make the certification. The certification
will be considered in connection with a review of the Offeror's responsibility. Failure of the Offeror to
furnish additional information as requested by the Procurement Officer may render the Offeror non-
responsible. (d) Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render, in good faith, the certification required by paragraph (a) of this
provision. The knowledge and information of an Offeror is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings. (e) The certification in
paragraph (a) of this provision is a material representation of fact upon which reliance was placed when
making award. If it is later determined that the Offeror knowingly or in bad faith rendered an erroneous
certification, in addition to other remedies available to the District, the Procurement Officer may terminate
the contract resulting from this solicitation for default.
DISTRICT PROCUREMENT CODE AVAILABLE (Modified): The District's Procurement Code, is
available at: www.richlandone.org.
DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE (Modified)
(a) You certify that, after reasonable inquiry, to the best of your knowledge and belief: (1) your offer
identifies any services that relate to either this solicitation or the work and that have already been
performed by you, a proposed subcontractor, or an affiliated business or consultant of either; and (2)
there are no relevant facts or circumstances that may give rise to an actual or potential organizational
conflict of interest, as defined in S.C. Code Ann. Reg. 19-445.2127, or that your offer identifies and
explains any unfair competitive advantage you may have in competing for the proposed contract and any
actual or potential conflicts of interest that may arise from your participation in this competition or your
receipt of an award.
(b) If you, a proposed subcontractor, or an affiliated business or consultant of either, have an unfair
competitive advantage or an actual or potential conflict of interest, the District may withhold award. Before
withholding award on these grounds, the District will notify you of the concerns and provide a reasonable
opportunity for you to respond. The District may consider efforts to avoid or mitigate such concerns,
including restrictions on future activities.
(c) The certification in paragraph (a) of this provision is a material representation of fact upon which the
District will rely when considering your offer for award.
RFQ IDIQ 2026.025 Page 7 of 50

Richland County School District One
Request for Qualifications: Provide Maintenance Support Services (IDIQ)
DEADLINE FOR SUBMISSION OF OFFER (Modified) Any offer received after the Procurement Officer
of Richland School District One has declared that the time set for opening has arrived, shall be rejected
unless the offer has been delivered to the designated Richland County School District One Office of
Procurement prior to the bid opening.
DRUG FREE WORK PLACE CERTIFICATION: By submitting an Offer, Contractor certifies that, if
awarded a contract, Contractor will comply with all applicable provisions of The Drug-free Workplace Act,
Title 44, Chapter 107 of the South Carolina Code of Laws, as amended.
TOBACCO FREE ENVIRONMENT CERTIFICATION: The District provides a smoke and tobacco free
environment for its staff, students, and visitors. No tobacco products are allowed in any building or on
the grounds of any District building. By submitting an Offer, Contractor certifies that, if awarded a contract,
Contractor will comply with all applicable provisions of the smoke and tobacco free environment.
DUTY TO INQUIRE: Offeror, by submitting an Offer, represents that it has read and understands the
Solicitation and that its Offer is made in compliance with the Solicitation. Offerors are expected to examine
the Solicitation thoroughly and should request an explanation of any ambiguities, discrepancies, errors,
omissions, or conflicting statements in the Solicitation. Failure to do so will be at the Offeror's risk. All
ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation shall be
interpreted to require the better quality or greater quantity of work and/or materials, unless otherwise
directed by amendment. Offeror assumes responsibility for any patent ambiguity in the Solicitation that
Offeror does not bring to the District's attention. See clause entitled "Questions from Offerors."
ETHICS CERTIFICATE: By submitting an offer, the offeror certifies that the offeror has and will comply
with, and has not, and will not, induce a person to violate Title 8, Chapter 13 of the South Carolina Code
of Laws, as amended (ethics act). The following statutes require special attention: Section 8-13-700,
regarding use of official position for financial gain; Section 8-13-705, regarding gifts to influence action of
public official; Section 8-13-720, regarding offering money for advice or assistance of public official;
Sections 8-13-755 and 8-13-760, regarding restrictions on employment by former public official; Section
8-13-775, prohibiting public official with economic interests from acting on contracts; Section 8-13-790,
regarding recovery of kickbacks; Section 8-13-1150, regarding statements to be filed by consultants; and
Section 8-13-1342, regarding restrictions on contributions by contractor to candidate who participated in
awarding of contract. The District may rescind any contract and recover all amounts expended as a result
of any action taken in violation of this provision. If contractor participates, directly or indirectly, in the
evaluation or award of public contracts, including without limitation, change orders or task orders
regarding a public contract, contractor shall, if required by law to file such a statement, provide the
statement required by Section 8-13-1150 to the procurement officer at the same time the law requires
the statement to be filed.
MULTIPLE OFFERS: Offerors may submit more than one Offer, provided that each Offer has significant
differences other than price. Each separate Offer must satisfy all Solicitation requirements. If this
solicitation is an Invitation for Bids, each separate offer must be submitted or uploaded as a separate
document and must clearly indicate that it is a separate offer. If this solicitation is a Request for Proposals,
multiple offers may be submitted or uploaded as one document, provided that you clearly differentiate
between each offer and you submit a separate cost proposal for each offer, if applicable.
OMIT TAXES FROM PRICE (Modified): Do not include any sales or use taxes in Your price that the
District may be required to pay.
PRICING (Modified): (a) Fixed Price. If a fixed price is required, award will not be made on an Offer if
the total possible price to the District cannot be determined. (b) Price Reasonableness: Any offer may be
rejected if the Procurement Officer determines in writing that it is unreasonable as to price. (c)
Unbalanced Pricing. The District will analyze all offers with separately priced line items or subline items
to determine if the prices are unbalanced. Unbalanced pricing exists when, despite an acceptable total
evaluated price, the price of one or more line items is significantly over or understated. The responsible
procurement officer may reject an offer as unreasonably priced if she determines that unbalanced pricing
RFQ IDIQ 2026.025 Page 8 of 50

Richland County School District One
Request for Qualifications: Provide Maintenance Support Services (IDIQ)
increases performance risk (e.g., it is so unbalanced as to be tantamount to allowing an advance
payment) or could result in payment of unreasonably high prices. S.C. Code Ann. Reg. 19-445.2122C.
OPEN TRADE REPRESENTATION: By submitting an Offer, Offeror represents that Offeror is not
currently engaged in the boycott of a person or an entity based in or doing business with a jurisdiction
with whom South Carolina can enjoy open trade, as defined in SC Code Section 11-35-5300.
PROTESTS: If you are aggrieved in connection with the solicitation or award of the contract, you may be
entitled to protest, but only as provided in Section 11-35-4210. To protest a solicitation, you must submit
a protest within fifteen days of the date the applicable solicitation document is issued. To protest an
award, you must (i) submit notice of your intent to protest within seven business days of the date the
award notice is posted, and (ii) submit your actual protest within fifteen days of the date the award notice
is posted. Days are calculated as provided in Section 11-35-310(13). Both protests and notices of intent
to protest must be in writing and must be received by the appropriate Chief Procurement Officer within
the time provided. See clause entitled "Protest- CPO". The grounds of the protest and the relief requested
must be set forth with enough particularity to give notice of the issues to be decided.
PROHIBITED COMMUNICATIONS AND DONATIONS (Modified): Violation of these restrictions may
result in disqualification of your offer, suspension or debarment, and may constitute a violation of law.
(a) During the period between publication of the solicitation and final award, you must not communicate,
directly or indirectly, with the District or its employees, agents or officials regarding any aspect
of this procurement activity, unless otherwise approved in writing by the Procurement Officer. All
communications must be solely with the Procurement Officer. b) You are advised to familiarize yourself
with Regulation 19-445.2165, which restricts donations to a governmental entity with whom you have or
seek to have a contract.
You represent that your offer discloses any gifts made, directly or through an intermediary, by
you or your named subcontractors to or for the benefit of the District during the period beginning
eighteen months prior to the Opening Date.
PUBLIC OPENING: Offers will be publicly opened at the date / time and at the location identified on the
Cover Page, or last Amendment, whichever is applicable.
QUESTIONS FROM OFFERORS (Modified): (a) Any prospective Offeror desiring an explanation or
interpretation of the solicitation, drawings, specifications, etc., must request it in writing. Questions
regarding the original solicitation or any amendment must be received by the Procurement Officer no
later than five (5) days prior to opening unless an earlier date is stated on the Cover Page. Label any
communication regarding your questions with the name of the Procurement Officer, and the solicitation's
title and number. Oral explanations or instructions will not be binding. Any information given a
prospective Offeror concerning a solicitation will be furnished promptly to all other prospective Offerors
as an Amendment to the solicitation, if that information is necessary for submitting offers or if the lack of
it would be prejudicial to other prospective Offerors. See clause entitled "Duty to Inquire." We will not
identify you in our answer to your question. (b) Richland County School District One seeks to permit
maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as
possible -- regarding any aspect of this procurement, including any aspect of the Solicitation, that
unnecessarily or inappropriately limits full and open competition.
REJECTION/CANCELLATION (Modified): The District may cancel this solicitation in whole or in part.
The District may reject any or all proposals in whole or in part.
RESPONSIVENESS (Modified): (a) Award will not be made on a nonresponsive offer. An offer is
nonresponsive (i) if it does not constitute an unambiguous offer to enter into a contract with the District,
or (ii) if it imposes conditions inconsistent with, or does not unambiguously agree to, the solicitation's
material requirements. (b) Bid as Specified. Offers for supplies or services other than those specified will
not be considered unless authorized by the Solicitation.
RFQ IDIQ 2026.025 Page 9 of 50

Richland County School District One
Request for Qualifications: Provide Maintenance Support Services (IDIQ)
SIGNING YOUR OFFER: Every Offer must be signed by an individual with actual authority to bind the
Offeror. (a) If the Offeror is an individual, the Offer must be signed by that individual. If the Offeror is an
individual doing business as a firm, the Offer must be submitted in the firm name, signed by the individual,
and state that the individual is doing business as a firm. (b) If the Offeror is a partnership, the Offer must
be submitted in the partnership name, followed by the words "by its Partner," and signed by a general
partner. (c) If the Offeror is a corporation, the Offer must be submitted in the corporate name, followed
by the signature and title of the person authorized to sign. (d) An Offer may be submitted by a joint venture
involving any combination of individuals, partnerships, or corporations. If the Offeror is a joint venture,
the Offer must be submitted in the name of the joint venture and signed by every participant in the joint
venture in the manner prescribed in paragraphs (a) through (c) above for each type of participant. (e) If
an Offer is signed by an agent, other than as stated in subparagraphs (a) through (d) above, the Offer
must state that it has been signed by an Agent. Upon request, Offeror must provide proof of the agent's
authorization to bind the principal.
RICHLAND COUNTY SCHOOL DISTRICT OFFICE CLOSINGS (Modified): If an emergency or
unanticipated event interrupts normal District processes so that offers cannot be received at the office
designated for receipt of bids by the exact time specified in the solicitation, the time specified for receipt
of offers will be deemed to be extended to the same time of day specified in the solicitation on the first
work day on which normal District processes resume. In lieu of an automatic extension, an Amendment
may be issued to re-schedule bid opening. If District offices are closed at the time a pre-bid or pre-
proposal conference is scheduled, an Amendment will be issued to re-schedule the conference. Useful
information may be available at: http://www.richlandone.org.
DISCLOSURE OF YOUR BID / PROPOSAL & SUBMITTING CONFIDENTIAL DATA (Modified): (a)
According to Section 11-35-410, any person submitting a document in response or with regard to any
solicitation or other request must "comply with instructions provided in the solicitation for marking
information exempt from public disclosure. Information not marked as required by the applicable
instructions may be disclosed to the public." IF YOU IDENTIFY YOUR ENTIRE RESPONSE AS EXEMPT
FROM PUBLIC DISCLOSURE, OR IF YOU DO NOT SUBMIT A REDACTED COPY AS REQUIRED,
THE STATE MAY, IN ITS SOLE DISCRETION, DETERMINE YOUR BID OR PROPOSAL
NONRESPONSIVE AND INELIGIBLE FOR AWARD. (b) By submitting a response to this solicitation or
request, Offeror agrees to the public disclosure of every page, or portion thereof, of every document
regarding this solicitation or request that was submitted at any time prior to entering into a contract
(including, but not limited to, documents contained in a response, documents submitted to clarify a
response, and documents submitted during negotiations), unless the page, or portion thereof, was
redacted and conspicuously marked "Trade Secret" or "Confidential" or "Protected", (2) agrees that any
information not redacted and marked, as required by these bidding instructions, as a "Trade Secret" is
not a trade secret as defined by the Trade Secrets Act, and (3) agrees that, notwithstanding any claims
or markings otherwise, any prices, commissions, discounts, or other financial figures used to determine
the award, as well as the final contract amount, are subject to public disclosure. (c) If your offer includes
any information that you claim is exempt from public disclosure, you must submit one complete copy of
your offer from which you have removed or concealed such information (the redacted copy). Except for
the information removed or concealed, the redacted copy must be identical to your original offer. (d) Do
not mark your entire response (bid, proposal, quote, etc.) as confidential, trade secret, or protected. If
only portions of a page are subject to some protection, do not redact the entire page. The redacted copy
must reflect the same pagination as the original and show the empty space from which information was
redacted. The Procurement Officer must be able to view, search, copy and print the redacted copy without
a password. If your response, or any part thereof, is improperly marked as confidential or trade secret or
protected, the State may, in its sole discretion, determine it nonresponsive. (e) On the redacted copy,
you must identify the basis of your claim by marking each redaction as follows: You must separately mark
with the word "CONFIDENTIAL" every page, or portion thereof, that you redacted and claim as exempt
from public disclosure because it is either (1) a trade secret as defined in Section 30-4-40(a)(1) of the
Freedom of Information Act, or (2) privileged and confidential, as that phrase is used in Section 11-35-
410. You must separately mark with the words "TRADE SECRET" every page, or portion thereof, that
RFQ IDIQ 2026.025 Page 10 of 50