Content Management System for Chang School

Notice of Intended Procurement
Name of Procuring Entity

Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates

Tim Sage, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 557243
Procurement Documents

The procurement documents are available at www.merx.com .

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.
Description of Procurement

The University is conducting a Request for Proposals (“RFP”) for a Content Management System for Chang School.
The procurement is] anticipated to involve negotiation.  An electronic auction is not anticipated.
Address and Final Date for Submissions

Submissions must be submitted electronically at https://tmu.bonfirehub.ca on or before April 11, 2025, at 11:00:00 a.m.
The submissions will not be opened publicly.

Conditions for Participation

The procurement is subject to the following conditions for participation:
Insurance Requirements

i.    Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence.  Such insurance shall include a cross liability and severability of interests clause and an endorsement naming the University, its governors, trustees, officers and employees as an Additional Insured;

ii.   Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;

iii.  Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Services offered under this Agreement. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services; and

1. Privacy Liability and Cyber Risk Insurance covering liabilities resulting or arising from data damage/destruction/corruption, including without limitation, failure to protect privacy, unauthorized access, unauthorized use, virus transmission, denial of service and loss of income from network security failures in connection with the Services provided under this agreement with a minimum limit of two million dollars ($2,000,000) each claim and annual aggregate. Such insurance will also include coverage for notification costs and credit monitoring services. Such insurance will be maintained on a continuous basis for two (2) years subsequent to termination of this Agreement.

b.           WSIB
A valid WSIB Clearance Certificate or alternatively Private Employers liability in the amount of $2MM.

Minimum Passing Scores
Must Pass the RFP Privacy, Security and Accessibility Requirements in Stage 1- Mandatory Requirements.
A Minimum Passing Score of 70% or 28 out of 40 points for Stage 2- Technical Evaluation Criteria.
A Minimum Passing Score of 705 or 28 out of 40 points for Stage 3- Short-Listed Presentation/Demonstration.

Conditions of Award:

1. Accessibility Requirements

The University requires that the Proponent provides a demo instance or test environment to test the accessibility of the proposed solution, specifically interfaces or pages where a TMU employee may access or interact with. The Proponent's system must meet the Web Content Accessibility Guidelines (WCAG) 2.1 at Level AA.

1. Security assessment

Successful completion of a Security Risk Assessment and compliance with the University's Security recommendations.

1. Privacy assessment

Successful completion of a security risk assessment and privacy impact assessment and compliance with the University's Security and Privacy recommendations
Applicable Trade Agreements

This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details

The contract term is five (5) years.

The University will base its selection of qualified suppliers on the following criteria:
Stage 1 – Mandatory Evaluation Criteria:
CRITERIA                                                                                                                               WEIGHTING (POINTS)

File #1 – Proposal Acknowledgement Form                                                                                          Pass/Fail

File #2 – RFP Privacy Requirements- Mandatory                                                                                 Pass/Fail

File #2 – RFP Security Requirements- Mandatory                                                                                Pass/Fail

File #2- RFP Accessibility Requirements- Mandatory                                                                           Pass/Fail
Stage 2- Technical Evaluation Criteria:

CRITERIA                                                                                                                         WEIGHTING (POINTS)

File # 3- Functional, Non-Functional and Expertise & Experience Requirements

as set out in Appendix G consisting of:

Expertise and Experience                                                                                                                          10

Functional                                                                                                                                                   15

Non- Functional                                                                                                                                          10

Subtotal File # 3- Functional, Non-Functional and Expertise & Experience Requirements                         35

File # 5- Social and Sustainable Practices                                                                                                   5

Subtotal- Stage 2- Technical Evaluation                                                                                                40
Minimum Passing Score- Stage 2                                                                                                           28
Stage 3- Presentation/Demonstration Evaluation Criteria:
CRITERIA                                                                                                                         WEIGHTING (POINTS)

Presentation/Demonstration- 2 Shortlisted Proponents consisting of:

Expertise and Experience                                                                                                                         15

Functional                                                                                                                                                  15

Non-Functional                                                                                                                                          10

Subtotal-Stage 3 Presentation/Demonstration                                                                                     40
Minimum Passing Score- Stage 3                                                                                                           28

Stage 4- Financial Evaluation Criteria:
CRITERIA                                                                                                                               WEIGHTING (POINTS)

Pricing Part I- Total Fixed Fee                                                                                                                    20
Subtotal                                                                                                                                                     20

Total Evaluated Score                                                                                                                        100
Notes

Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Bidding and Documents are available on http://www.merx.com . Fees may apply; See https://www.merx.com/public/pricing for more information.

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Contract duration

Trade agreements