Whole Home Battery Backup Systems

Location:	California
Posted:	Apr 3, 2026
Due:	May 15, 2026
Agency:	South Coast Air Quality Management District
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Solicitation No:	Q2026-05
Publication URL:	To access bid details, please log in.

Attachment Preview

SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT

REQUEST FOR QUOTATION (RFQ) FOR WHOLE HOME BATTERY

BACKUP SYSTEMS

Q2026-05

PURPOSE

South Coast Air Quality Management District (South Coast AQMD) invites sealed quotes from

qualified firms interested in providing ten (10) Whole Home Battery Backup Systems for air

monitoring stations located throughout the South Coast AQMD jurisdiction. In the preparation of

this Request for Quotes (RFQ), the word “Proposer,” “Contractor,” “Vendor,” and “Consultant” are

used interchangeably.

INDEX - The following are contained in this RFQ.

Section I

Section II

Section III

Section IV

Section V

Attachment A

Attachment B

Attachment C

Background/Information/Schedule of Events

Participation in the Procurement Process

Response Submittal Requirements

Qualification Evaluation and Selection Criteria

Request for Quotation

Terms and Conditions

Participation in the Procurement Process

Certifications and Representations

SECTION I:

BACKGROUND/INFORMATION/SCHEDULE OF EVENTS

South Coast AQMD is a regional governmental agency responsible for meeting air quality health

standards in Orange County and parts of Los Angeles, Riverside and San Bernardino counties.

South Coast AQMD has the need to procure ten Whole Home Battery Backup Systems for air

monitoring stations. The air monitoring stations are housed inside converted steel shipping

containers. Each station is air conditioned and together with the instrumentation draws similar

amount of power as a residential household. Each station has its own metered electrical

connection. The stations are located in Wilmington, Carson, West Long Beach, Torrance, El

Segundo, and Manhattan Beach. Potential bidders are encouraged to reach out to the South

Coast AQMD technical contact listed below for questions and details regarding this RFQ.

SOUTH COAST AQMD CONTACT PERSONS:

Questions regarding the content or intent of this RFQ or on procedural matters should be addressed

to:

Administrative:

Procurement Unit

South Coast Air Quality Management District

21865 Copley Drive

Diamond Bar, CA 91765

909-396-3520

Technical:

Yifan Yu, Program Supervisor

South Coast Air Quality Management District

21865 Copley Drive

Diamond Bar, CA 91765

909-396-3586 (yyu@aqmd.gov)

1 of 39

SCHEDULE OF EVENTS

April 3, 2026

April 21, 2026

May 15, 2026

May 22, 2026

June 5, 2026

July 24, 2026

Release of RFQ

Bidder’s Conference*

RFQ Closes, 2:00 P.M.

Quotation Evaluation

Issue Purchase Order

Delivery/Installation of Battery Backup Systems

* Participation in the Bidder’s Conference is optional. Such participation would assist in notifying

potential Bidders of any updates or amendments and help answer any questions regarding details

on the configuration of the air monitoring stations. The Bidder’s Conference will be held virtually on

MS Teams at 1pm on Tuesday, April 21st 2026. Please contact Yifan Yu at (909) 396-3586 or

yyu@aqmd.gov by close of business on Friday, April 17th 2026 if you plan to attend.

Please note that South Coast AQMD is closed on Monday and cannot receive bid

submittals accordingly.

SECTION II:

PARTICIPATION IN THE PROCUREMENT PROCESS

It is the policy of South Coast AQMD to ensure that all businesses including minority business

enterprises, women business enterprises, disabled veteran business enterprises and small

businesses have a fair and equitable opportunity to compete for and participate in South Coast

AQMD contracts. Attachments B and C to this RFQ contain definitions and further information.

SECTION III:

RESPONSE SUBMITTAL REQUIREMENTS

QUOTES - All quotes must be submitted according to specifications set forth in this RFQ.

SIGNATURE- Quotes must be signed by an authorized representative of the vendor.

DUE DATE - Four (4) complete copies of the quotes must be submitted. Quotes must be

typewritten and submitted in a sealed envelope, plainly marked in the upper, left-hand corner with

the name and address of the vendor with the words, “Request for Quotation Q2026-05". It should

be addressed to:

Procurement Unit

South Coast Air Quality Management District

21865 Copley Drive

Diamond Bar, CA 91765

Quotes are due no later than 2:00 p.m. on May 15, 2026. Any corrections or resubmissions of

the quote will not be sufficient reason to extend the deadline.

No late quotations will be accepted under any circumstances.

Grounds for rejection: A quote may be rejected if:

It is not prepared in the format described, or

It is signed by an individual not authorized to represent the firm.

2 of 39

FORMAT - the content and format of the quote will adhere to the specifications listed below.

Failure to follow this format may result in quote disqualification.

The name and address of the vendor must be typed on the title page of the RFQ. An

authorized signature is also required.

Include completed documents contained in Certifications and Representations

attachment.

Submit four (4) complete copies of the RFQ response.

SECTION IV:

EVALUATION AND SELECTION CRITERIA

Award will be made to the vendor submitting the lowest cost quotation which is fully

responsive to the specifications set forth in the RFQ, and/or providing the best value to

the South Coast AQMD in accordance with the South Coast AQMD Procurement Policy

and Procedure.

It is the policy of the South Coast AQMD to receive at least as favorable pricing, warranties,

conditions, benefits and terms as other customers or clients making similar purchases or receiving

similar services. To this purpose, formal bidding procedures, sole source awards, and RFP/RFQ

processes will include a certification for “most favored customer” status. South Coast AQMD will

give preference, where appropriate, to vendors who certify that they will provide “most favored

customer” status to the South Coast AQMD.

Proposals will be evaluated with the following criteria weighted by the values given below:

Criteria

Points

Responsiveness to the RFQ

Vendor qualifications

Cost

The following factors will be used for the determination of cost:

1) Base price of battery system and installation cost.

2) Annual cost of spare parts and maintenance after warranty expires based on vendor-

supplied failure rates. Vendor must supply documentation to support the failure rates

quoted.

3) Warranty on the equipment.

4) Projected life expectancy of backup system. Vendor must supply documentation to

support life expectancy quoted.

Disabled Veteran Business Enterprises (DVBE’s), Small Businesses, Zero or Near-Zero Emission

Vehicle Businesses, Off-Peak Hours Delivery Businesses, Local Businesses and businesses

offering the South Coast AQMD most favored customer pricing status, meeting the definitions

contained in Attachments B and C of this RFQ shall be granted a preference in an amount equal

to the percentage listed below of the lowest cost responsive quote (preference percentage

points):

3 of 39

Small Business or Small Business Joint Venture

DVBE or DVBE Joint Venture

Zero or Near-Zero Emission Vehicle Business

Local Business (Non-EPA Funded Projects only)

Off-Peak Hours Delivery Business

Most Favored Customer Pricing Status

To receive additional preference percentage points in the evaluation process for the

categories of Small Business or Small Business Joint Venture, DVBE or DVBE Joint Venture

or Local Business (for non-EPA funded projects), the bidder must submit a self-certification at

the time of quotation submission certifying that the bidder meets the requirements set forth

Attachments B and C. To receive preference percentage points for the use of DVBE and/or

Small Business subcontractors, at least 25 percent of the total contract value must be

subcontracted to DVBEs and/or Small Businesses. To receive preference percentage points

as a Zero or Near-Zero Emission Vehicle Business, the bidder must demonstrate to the

Executive Officer, or designee, that supplies and materials delivered to South Coast AQMD

are delivered in vehicles that operate on clean-fuels. To receive percentage points as a Local

Business, the bidder must affirm that it has an ongoing business within the South Coast AQMD

at the time of the bid/quotation submittal and that 90% of the work related to the

contract/purchase order will be performed in the South Coast AQMD. Federally funded projects

are not eligible for local business percentage points. To receive preference percentage points

as an Off-Peak Hours Delivery Business, the proposer must submit, at quotation submission,

certification of its commitment to delivering supplies and materials to South Coast AQMD

between the hours of 10:00 a.m. and 3:00 p.m. Businesses offering Most Favored Customer

status shall be granted a preference in an amount equal to 2 percent of the lowest cost

responsive bid. The cumulative preference percentage points awarded for Small Business,

DVBE, use of Small Business or DVBE Subcontractors, Local Business, Zero or Near-Zero

Vehicle Business and Off-Peak Hour Delivery Business shall not exceed 15 preference

percentage points.

Specify Yes/No next to the applicable categories as they pertain to price and delivery of the

item(s) on this RFQ only. In order to receive eligible business preference/percentage points,

vendor must complete this section:

Disabled Veteran Business Enterprise

Joint Venture

Small Business

Small Business Joint Venture

Local Business*

Zero or Near-Zero Vehicle

Business**

Off-Peak Hours Delivery

Business

Most Favored Customer Pricing

Status

*Local business preference will be awarded to eligible vendors when procurements are not

funded in whole or in part by federal grant funds.

**If you answered “yes” for above Zero or Near-Zero Emission Vehicle Business, complete

section below. Check the type of vehicle that qualifies your business as a Zero or Near-Zero

Emission Vehicle Business in conducting deliveries to South Coast AQMD. If a common carrier

is used, please list the carrier name. This information is subject to verification.

4 of 39

Type of Zero or Near-Zero Emission Vehicle:

Electric Powered Vehicle

Compressed Natural Gas (CNG) Powered

Vehicle

Liquefied Natural Gas (LNG) Powered Vehicle

Liquefied Petroleum (LPG) Powered Vehicle

Ethanol Powered Vehicle

Methanol Powered Vehicle

Hydrogen Powered Vehicle

Check

Vehicle

Type

Name of Common Carrier

(if applicable)

The Procurement Section will be responsible for monitoring compliance of suppliers awarded

purchase orders based upon use of low-emission vehicles or off-peak traffic hour delivery

commitments through the use of vendor logs which will identify the contractor awarded the

incentive. The purchase order shall incorporate terms which obligate the supplier to deliver

materials in low-emission vehicles or deliver during off-peak traffic hours. The Receiving

department will monitor those qualified supplier deliveries to ensure compliance to the purchase

order requirements. Suppliers in non-compliance will be subject to a two percent of total

purchase order value penalty. The Procurement Manager will adjudicate any disputes regarding

either low-emission vehicle or off-peak hour deliveries.

The Governing Board has approved a Bid Protest Procedure which provides a process for a

bidder or prospective bidder to submit a written protest to South Coast AQMD Procurement

Manager in recognition of two types of protests: Protest Regarding Solicitation and Protest

Regarding Award of a Contract. Copies of the Bid Protest Policy can be secured through a

request to South Coast AQMD Procurement Department.

If quotations submittal is for a Public Works project as defined by State of California Labor

Code Section 1720, bidder is required to include Contractor Registration No. in Attachment

B. Quotation submittal will be deemed as non-responsive and bidder may be disqualified if

Contractor Registration No. is not included in Attachment C. Bidder is alerted to changes to

California Prevailing Wage compliance requirements as defined in Senate Bill 854 (Stat. 2014,

Chapter 28) and California Labor Code Sections 1770, 1771, 1725.5, 1777, 1813 and 1815.

DISPOSITION: South Coast AQMD reserves the right to reject any or all quotations. All

materials and documents submitted with the quote will become the property of South

Coast AQMD.

5 of 39

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Title	Bidder's Conference	Closing Date	Contact Person	Document
Q2026-05	Whole Home Battery Backup Systems	Optional 4/21/26 virtually on MS Teams at 1:00 PM	5/15/2026 02:00 PM	Yifan Yu (909) 396-3586	Q2026-05

Whole Home Battery Backup Systems

Attachment Preview

See also